Introduction

The ITI Change Proposal (CP) process follows the general IHE CP process described on the Change Proposal process page. The following sections give more detail on the general process for ITI participants involved in the CP process.

The ITI-specific CP Process

The following text explains what the process used by the ITI commitee in processing submitted CPs. It is consistent with the general IHE CP process and is informative only.

Write a change proposal. Here is IHE's Change_Proposal_Template
Submit into the Incoming directory. This is typically done by directly updating the directory if you have access; otherwise send it an email to the ITI Technical Committee members in charge of CPs (currently Lynn Felhofer).
The new CPs are considered by the committee at periodic CP review calls. If CP is accepted it is given a CP #, assigned an editor, renamed to CP-ITI-xxx-00.doc and placed in Assigned. If CP is rejected it is moved to Rejected and submitter is informed of explanation for rejection. Likely reasons for rejection are: duplicate, merged, withdrawn or not enough information to understand the request. Rejected CPs can be resubmitted with more information for reconsideration.
Committee works with editor to draft the CP. Versions are kept in Assigned directory and numbered -00, -01, -02, etc.
Committee decides CP is ready for ballot. Latest version of CP is moved to Completed diretory and old versions are moved to old_versions.
Co-chair collects Completed CPs into a ballot. The Ballot directory will be used for this.
Ballot is released to the general community for voting
Votes and comments are collected. All yes votes means the CP passed ballot and moved to FinalText. No votes are resolved by the committee. Sometimes CP is withdrawn, sometimes NO voter changes to yes vote after explanations. CP may be updated in this process. If updates are insignificant (clarification only) the CP is considered passed. If updates are significant the CP is submitted for another ballot.
CP approved in ballot are put in FinalText and scheduled to be integrated into the Technical Framework or Supplement.

Directory Structure

As CPs are processed through various statuses they move from one directory to another. The directories involved are:

Incoming: contains CPs which have been submitted but have not been assigned a CP number or an editor. This is the place that new incoming CPs are placed prior to the first stage of processing by the committee.
Assigned: contains CPs that have been assigned an editor and are being actively worked on by the committee, i.e. Assigned status
Completed: contains the last version of a CP that is in Completed status. It is waiting to be put in a ballot
FinalText: contains the last version of a CP that is in FinalText status. It is has been approved by ballot and is waiting to be integrated into the TF.
Integrated: contains the version of the CP that was integrated into the TF.
Rejected: CPs that have been submitted by rejected by the committee
Canceled: contains CPs that have been canceled, i.e. Canceled status
Ballots: contains Ballots that have been released for voting by the general community
Status: contains spreadsheets describing the status of CPs.

Change Proposal pages from previous years

Ongoing work on CPs is placed on the current year CP page. Prior years work can be accessed at:

ITI CP Tracking

All Change Proposal management is done in ITI CP ftp site.

As of March 18, 2015, ITI tracks status of Change Proposals on the "CPs" tab in this google doc: https://docs.google.com/spreadsheets/d/1gdr_Y8xZBvbb326J4z67cqprxOexFgtkPj_VlD3rB9E/edit?usp=sharing

Approved CPs to be integrated in 2015

In Aug 2015, CPs are integrated & checked following this process (currently draft): http://wiki.ihe.net/index.php?title=ITI_CP_Integration_Process

CPs that have passed ballot in this cycle, and that will be integrated into Version 12.0 of the Technical Framework and the 2015 version of Supplements in September 2015 are listed on the "Ballot Log" tab of the tracking spreadsheet.

Ballots

Ballot 24

Out for ballot: Aug 5 - Sep 3 2014

Ballot 24, comments, and votes are archived here: ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2015/CPs/Ballots/ballot_24/

CPs approved in this ballot are here: ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2015/CPs/3_FinalText/from_Ballot_24/

Comments/votes were reviewed on the Sep 5 CP call. Resolution is in the table below. Approved CPs are in effect for 2015 connectathons.

CP-ITI	Title	Ballot Result
352-09	Cleanup of Definition of Submission Sets	Approved w/ changes
412-01	DSG needs to be a Doc Content Profile	Failed; back to Assigned
443-03	PDQv3 needs more error codes	Failed, reassign to Karen
529-05	Missing date comparison	Approved w/ changes
562-01	XUA++ Purpose of Use example child element uses HL7v3 namespace	Failed, reassign to Walco
579-02	Remove duplicate table	Failed, reassign to Lynn
580-04	Clarify BOM requirements	Approved w/ changes
582-01	Dangling associations from GetAllQuery	Failed; back to Assigned
650-02	OASIS/ebXML Registry Ino Model Constraint or ITI TF example change	Failed; back to Assigned
666-03	Clarify rqmts for QPD segment	Approved w/ changes
716-02	Clarify MIME wrapping in DEN	Approved w/ changes
738-01	Replace should deprecate other associations	Failed; back to Assigned
739-02	Clarification of formatCode purpose & encoding	Approved w/ changes
741-02	Doc Source Responsibility	Approved w/ changes
756-01	MPQ fixes to ensure Metadata Update compatibility	Failed; back to Assigned
757-03	MPQ fixes to ensure On-Demand Docs compatibility	Approved w/ changes
770-02	Fix inconsistencies in references to XSPA/XACML in ITI-40	Approved w/ changes
786-00	Fix typo in message type in ITI-8	Approved
788-02	Clarify ability to replace stable doc w/ ODD & vice versa	Approved w/ changes
789-02	Move Basic Subset rqmt out of option section in PAM Vol 1	Approved w/ changes
792-05	Add Federation Option to HPD	Approved w/ changes

Ballot 25

Out for ballot: Nov 13 - Dec 12, 2014

Ballot 25, comments, and votes are archived here: ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2015/CPs/Ballots/ballot_25/

CPs approved in this ballot are here: ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2015/CPs/3_FinalText/from_Ballot_25/

Comments/votes were reviewed on the Dec 18 CP call. Resolution is in the table below.

CP-ITI	Title	Ballot Result
443-04	PDQv3 needs more Error Codes	failed; back to Assigned
579-04	Remove duplicate table and move to message semantics	Approved w/ updates
630-05	XTN data type should be more specific	Approved
650-05	OASIS/ebXML Registry Information Model constraint or IHE ITI TF Example change	Approved w/ update
672-06	replyTo and mustUnderstand	Approved
796-00	Conformance typo	Approved
797-03	Definition of Document	Failed; back to Assigned; one portion split into 830; see below
798-00	Move XDW content out of Vol3 until XDW becomes FT	Approved
800-04	Resource Naming	Approved w/ updates
802-03	Fix mislabeled transactions in Vol 1 diagram	Approved w/ updates
805-03	Document Uniqueness Validation	Approved w/ updates
807-01	Audit for synchronous webservices	Approved
813-00	Fix missing editorial change in XDW supplement	Approved
830-00	Clarify rqmts for DocumentEntry.uniqueId attribute	Approved (from 797 above)

Ballot 26

Out for ballot: Mar 13 - Apr 17, 2015

Ballot 26, comments, and votes are archived here: ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2015/CPs/Ballots/ballot_26/

CPs approved in this ballot are here: ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2015/CPs/3_FinalText/from_Ballot_26/

Comments/votes were reviewed during the April 2015 F2F. Resolution is in the table below.

CP-ITI	Title	Profile / Volumes Affected	Ballot Result
809-02	On-demand docs clarification	XDS (on demand) / 3	Approved pending review of Elliott's updates
812-01	Correction of audit messages for ITI-55 (XCPD)	XCPD / 2b	Approved, w/ updates
815-00	Fix typo in datatype in Vol 2x Table C.2.2-1	HL7-based / 2x	Approved
816-00	Remove Submitted Availability Status for Documents	XDS / 2a	Approved
818-00	Fix wording in DSUB subscription description	DSUB-TI / 2b	Approved
822-01	CSD – missed changing otherNames to otherName	CSD-TI / 2x	Approved, w/ updates
823-01	Fix inconsistency in the trigger for DSUB Publisher sending ITI-54	DSUB-TI / 1, 2b	Approved, w/ updates
827-01	SeR – Failure code mismatch with ITI-43	SeR-TI / 2c	Approved, w/ updates
828-00	Wrong actor in ITI-42 trigger event	XDS / 2b	Approved
833-02	Correct Detailed Interactions Health Data Locator (Informative)	XCPD-TI / 1	Approved, w/ updates
834-00	HL7v2 to v3 mapping for degree	PDQ, PIX / 2x	Approved
835-00	Update specialization of UserIsRequestor in ITI-51	MPQ / 2b	Approved
836-00	Remove HL7v2 content wrongly copied into PIXv3 Vol 1	PIXv3 / 1	Approved
837-02	DSUB audit message edits	DSUB-TI / 2b	Approved, w/ updates
838-00	XCF Audit Invalid References	XCF-TI / 2b	Approved
840-00	Fix SVS Audit Message	SVS / 2b	Approved
849-00	ITI-19 Transaction misspelled in Vol 2a chapter heading	editorial / 2a	Approved

Assigned CPs

For a list of CPs that are currently assigned see the latest CP-ITI-Tracking-201x-nn-nn.xls file in the Status directory. Assigned CPs are here: ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2015/CPs/1_Assigned/

Upcoming CP discussions

ITI CP review calls are typically held the 1st Friday and 3rd Thursday of each month from 9-11am Central US. Additional sessions may be scheduled during ITI Tech F2F meetings.

April-2015-F2F

These topics will be covered during the Apr 27-May 1 F2F meeting for the ITI Tech Cmte.

Full agenda for the F2F and webex details are here: http://wiki.ihe.net/index.php?title=ITI_Agenda_2014-2015#Agenda_April_2015.2C_Face_to_Face

Agenda

The current CP tracking spreadsheet is here: https://docs.google.com/spreadsheets/d/1gdr_Y8xZBvbb326J4z67cqprxOexFgtkPj_VlD3rB9E/edit?usp=sharing

April 28 topics:

(1) Ballot 26 - review outcomes

Ballot contents & consolidated comments are here: ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2015/CPs/Ballots/ballot_26/

(2) Assigned CPs Ready for Discussion - ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2015/CPs/1_Assigned/

814-02 (Elliott L) - Remove ambiguity about “Registry Enforcement” of display name in coded attributes

May 1 topics:

(1) Ballot 26 cleanup

CP-ITI-809 - review Elliott's updates based on Tuesdays review
CP-ITI-818 - review ballot comment with Mauro in attendance

(2) Review Incoming CPs - ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2015/CPs/0_Incoming/

CP-ITI-ESL_Base64_Required.doc
CP-ITI-ESL_ITI-42_Conflicting_Requirements.doc
CP-ITI-ESL_MPQ_PatientId_Auditing.doc
CP-ITI-ESL_UniqueId_For_CDA.doc
CP-ITI-LF-ChapterHeadingTypo.doc
CP-ITI-LF-deadlink.docx
CP-ITI-LF-PIXcontentInPDQv3Vol1.doc
CP-ITI-metadataEncodingCleanUp.doc
CP-puclish-message-semantic-fix.doc
CP-workflowInstanceId-dataType.doc
CP-ITI-xxx-PAM-PID-3.doc

(3) Assigned CPs Ready for Discussion - ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2015/CPs/1_Assigned/

699-00 (Lynn/Rob) Correct RFC 3881 References
814-03 (Elliott L) - Remove ambiguity about “Registry Enforcement” of display name in coded attributes
841-02 (Elliott L) - ebRIM Internal/External Classification clarification
797 - (Elliott) - Definition of Document

(4) Next in CPs

Confirm continuing calls on the same schedule (First Fridays, Third Thursdays)
Next CP processing call is Thursday May 21, 9-11am
Ballot 27 planning vs fall TF doc publishing

Minutes Apr 28

(1) Ballot 26 review

The outcome of the ballot is documented here http://wiki.ihe.net/index.php?title=ITI_Change_Proposals_2015#Ballot_26

(2) Assigned CP discussion

CP-ITI-814 - Elliott L lead the discussion of changes to this CP. Several changes were suggested. Elliott will bring an updated version for review during Friday's session.

Minutes Apr 30

(1) Ballot 26 cleanup

CP-ITI-818 - CP changes were reviewed vs Elliot S's comments. Elliot agreed the changes are OK as is and withdraws his ballot comment. CP is approved for Final Text

(3) Incoming CP review

CP-ITI-ESL_Base64_Required.doc - assigned to Elliott L as CP-ITI-846
CP-ITI-ESL_ITI-42_Conflicting_Requirements.doc - assigned to Elliott L as CP-ITI-847
CP-ITI-ESL_MPQ_PatientId_Auditing.doc - accepted as Completed CP-ITI-848 (Elliott L) - will be in Ballot 27 future
CP-ITI-LF-ChapterHeadingTypo.doc - accepted as immediately Final Text CP-ITI-849 (fixed misspelling)
CP-ITI-LF-deadlink.docx - assigned to Rob H as CP-ITI-850
CP-workflowInstanceId-dataType.doc - accepted as Completed CP-ITI-851 (Mauro) - will be in Ballot 27 future
CP-ITI-metadataEncodingCleanUp.doc - assigned to Mauro Z as CP-ITI-852
CP-ITI-CDAUniqueID.doc - assigned to Rob H as CP-ITI-853
CP-ITI-LF-PIXcontentInPDQv3Vol1.doc- accepted as Completed CP-ITI-854 (Lynn) - will be in Ballot 27 future
CP-publish-message-semantic-fix.doc - assigned to Mauro Z as CP-ITI-855

Minutes Apr 30

All planned topics deferred to May 21 CP call; CP time given to PIXm.

May 21, 2015

Time: 9-11am CDE

The current CP tracking spreadsheet is here.

(1) Ballot 26 cleanup

CP-ITI-809 - post-ballot discussion redux

(2) Assigned CPs Ready for Discussion - ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2015/CPs/1_Assigned/

699-01 (Lynn/Rob) Correct RFC 3881 References
841-02 (Elliott L, if Bill is present) - ebRIM Internal/External Classification clarification
846 (Elliott L) - Base64 Required
847 (Elliott) - ITI-42 Conflicting Requirements
797 - (Elliott) - Definition of Document

(3) Incoming CP review

CP-ITI-JML_clarify_update_HCID_in_XCA_XCPD.doc
CP-ITI-JML_fix_ITI-39_error_requirements.doc
CP-ITI-xxx-PAM-PID-3.doc -

More TBD

(4) Next in CPs

The committee requested TWO more ballots be processed prior to fall publication
- Ballot 27 - lynn will compile ballot 27 with the currently-completed CPs
- Ballot 28 - will likely follow the June 6 CP call, enabling ballot processing in time to get Final Text CPs to Volume & TI editors to wrap up their work by July 27
Recurring CP calls will continue on First Fridays, Third Thursdays each month for the foreseeable future
Next CP processing call is Thursday May 21, 9-11am