Difference between revisions of "IHE Domain Coordination Committee Teleconference Minutes 2012-01-17"

Latest revision as of 14:54, 18 January 2012

Attendees

Sidrah Abdul - RO
Juergen Brandstaetter - Pharmacy
Chris Carr - RSNA/Secretary
Tom Dolan - Cardiology
Simon Letellier - Pharmacy
Flora Lum - Eye Care
Kevin O'Donnell - Radiology
Teri Sippel Schmidt - Process Specialist
Karen Witting - ITI

Absent domains: Anatomic Pathology, Laboratory, Patient Care Coordination, Patient Care Device, QRPH

Quorum not attained. See roster

Minutes

General Committee Business

1. Roll Call see Roster

2. Not reviewed (no quorum), move forward to next call:

Approval of December 20, 2011 Minutes
Approval of January 3, 2012 Minutes

3. New Business: from Future Agenda Topics Page - not reviewed

4. Review Action Items List - not reviewed

Domain Announcements

1. Domain Milestone Dates

reminder - follow the link above for simple templates for announcements

Radiology preparing supplements for public comment; Technical Committee meeting this week
- Plan for Public Comment in February
- Are currently using the new Technical Framework Supplement template

2. Domain Board Reports (10 min - Karen Witting)

Status
- Endoscopy Due to DCC 1/26/2012 (eariler due date because of DCC mtg dates)- Karen to email co-chairs to use new Provisional template
Dental Report Review: Board_Report_IHE_Dental Domain-2011_01_03.doc

Action: Kevin O'D- update Board report template;create a new template for Provisional domains
Action: Karen W- discuss new Provisional template with both Endoscopy and Dental

Updated Domain Reports process page with clearer procedure steps -reviewed with no additional comments
- Note that wiki page above DOES describe how to submit a Board report
Cardiology report did not get reviewed at the last Board call

Action: Chris C - include in next Board agenda on Feb 9th

Domain Coordination Issues

Cross-Domain Strategic Planning Work Group -Chris Carr

Input received in various formats from most domains
Mike Nausbaum synthesizing formats for review at next Board mtg at HIMSS Feb 9th

Update on outcome of North American Connectathon 2012 - Kevin O'D and Chris Carr

All numbers are UP 10-20% across the board - huge success!
117 vendors
169 systems
480 vendor engineers
20-30% increase in number of profiles/actors per system
63 monitors
plus additional staff
>4000 test instances completed and verified!!!
Gazelle worked well
170 mid-week conference attendees
connectathon walk-throughs well attended and much better scripted
conference presentations -many by IDNs and deployments
conference presentations will be published on ihe.net

Reinvigorating development committee volunteer activity - Karen W

Problem Statement: General concern is that committees are becoming fragmented where small groups, or individuals, develop profiles and there is little cross-review amongst the different profile development mini-groups. Result is lower quality profiles. Is there anything the DCC or Board can do to help the situation?

General agreement: quality gap becoming evident at Trial Implemenation due to less review during Public Comment
committee members overwhelmed by number of new supplements/fatigue
Problem is both internal to committees as well as external (cross-domain)
Strength of IHE is speed (annual cycle) and vendor input during implementation phase; perception is TI version quality may suffer as a result; vendor input during TI phase is very valuable however
Decision to go to Final Text is crucial if quality is suffering in TI
Discourage sub-committees or small groups within domains; moves away from broader review and understanding
Last year (2011) the Tech Project Mgrs (Steve, Lynn, Teri) reviewed all 20+ new PC supplements and provided hundreds of comments. Took many weeks of work. Were under the impression that, for some supplements, provided large majority of comments. However, probably will not do this exercise again in future (too much time).
Proposal for a new rule: anyone who submits a profile has to also review two profiles
Key Proposal: create implementer groups for profiles (or groups of profiles) in trial implementation

Use Connectathons to recruit implementers to provide feedback; schedule follow-up call before and after each major Connectathon (four calls per year?)
Profile authors need to participate in discussions and respond to input from implementers

Bring proposal to Board for consideration of broader implementation
Add to next DCC call for further review

Documentation, Websites and Public Information

Documentation Work Group - Teri Sippel Schmidt

significant progress made on TF General Introduction - will be published as a web page (centrally maintained); will pull alot of intro material out of each domain's Technical Framework Vol 1 to minimize errors;
Technical Framework Vol 1, Vol 2, and Vol 4 "shells" almost completed for new domains; existing domains will need to adapt (eventually, after current Supplement template has been properly vetted)
Really need more input on Content Module (Vol 3) Supplement Template, especially from PCC and even QRPH. Only current input is from Cardiology (CIRC).

Governance Implementation

Next steps and New Actions Items

Next Call Jan 31, 2012 9am-10:30am CT

Domain Coordination Committee

@@ Line 19: / Line 19: @@
 . Roll Call [http://spreadsheets.google.com/ccc?key=pTgIQsDfZws-wBjRwmI88RA see Roster]
-. Approval of [[IHE Domain Coordination Committee Teleconference Minutes 2011-12-20 | December 20, 2011 Minutes]]
+. Not reviewed (no quorum), move forward to next call:
+* Approval of [[IHE Domain Coordination Committee Teleconference Minutes 2011-12-20 | December 20, 2011 Minutes]]
 * Approval of [[IHE Domain Coordination Committee Teleconference Minutes 2012-01-03 | January 3, 2012 Minutes]]
-. New Business: from [[Domain Coord - Future Agenda Topics| Future Agenda Topics Page]]
+. New Business: from [[Domain Coord - Future Agenda Topics| Future Agenda Topics Page]]  - not reviewed
-. Review [http://spreadsheets.google.com/ccc?key=pVUiOBnER-C7e5Xk4_w1kJw Action Items List]
+. Review [http://spreadsheets.google.com/ccc?key=pVUiOBnER-C7e5Xk4_w1kJw Action Items List] - not reviewed
 ===[[Domain Communication|Domain Announcements]]===
@@ Line 31: / Line 32: @@
 . [[Domain Milestone Dates]]
 * reminder - follow the link above for simple templates for announcements
-:* Radiology preparing supplements for public comment
+:* Radiology preparing supplements for public comment; Technical Committee meeting this week
+:** Plan for Public Comment in February
+:** Are currently using the new Technical Framework Supplement template
 . Domain [[Board Reports]]  (10 min - Karen Witting)
 * Status
-** Dental Report available for review
+** Endoscopy Due to DCC 1/26/2012 (eariler due date because of DCC mtg dates)- Karen to email co-chairs to use new Provisional template
-** Endoscopy Due to DCC 1/26/2012 (eariler due date because of DCC mtg dates)
 * Dental Report Review:  [ftp://ftp.ihe.net/Board/DomainReports/Board_Report_IHE_Dental%20Domain-2011_01_03.doc Board_Report_IHE_Dental Domain-2011_01_03.doc ]
-* Updated [[IHE Domain Reports | Domain Reports]] process page with clearer procedure steps
+:* '''Action''': Kevin O'D- update Board report template;create a new template for Provisional domains
+:* '''Action''': Karen W- discuss new Provisional template with both Endoscopy and Dental
+* Updated [[IHE Domain Reports | Domain Reports]] process page with clearer procedure steps -reviewed with no additional comments
+** Note that wiki page above DOES describe how to submit a Board report
+* Cardiology report did not get reviewed at the last Board call
+:* '''Action''': Chris C - include in next Board agenda on Feb 9th
 ===Domain Coordination Issues===
-* [[Cross-Domain Strategic Planning Work Group]] (update - Mike Nusbaum/Chris Carr -  5 min)
+* [[Cross-Domain Strategic Planning Work Group]] -Chris Carr
-:*  Update on responses from each domain
+:*  Input received in various formats from most domains
+:* Mike Nausbaum synthesizing formats for review at next Board mtg at HIMSS Feb 9th
+* Update on outcome of North American Connectathon 2012 - Kevin O'D and Chris Carr
+:* All numbers are UP 10-20% across the board - huge success!
+:* 117 vendors
+:* 169 systems
+:* 480 vendor engineers
+:* 20-30% increase in number of profiles/actors per system
+:*  63 monitors
+:*  plus additional staff
+:* >4000 test instances completed and verified!!!
+:* Gazelle worked well
+:* 170 mid-week conference attendees
+:* connectathon walk-throughs well attended and much better scripted
+:* conference presentations -many by IDNs and deployments
+:* conference presentations will be published on ihe.net
-* Update on outcome of North American Connectathon 2012 - who?
 * Reinvigorating development committee volunteer activity - Karen W
-:* IHE Board is requesting advice on above topic
+:* '''Problem Statement:''' General concern is that committees are becoming fragmented where small groups, or individuals, develop profiles and there is little cross-review amongst the different profile development mini-groups.  Result is lower quality profiles.  Is there anything the DCC or Board can do to help the situation?
-:* General concern is that committees are becoming fragmented where small groups, or individuals, develop profiles and there is little cross-review amongst the different profile development mini-groups.  Result is lower quality profiles.  Is there anything the DCC or Board can do to help the situation?
+::* General agreement: quality gap becoming evident at Trial Implemenation due to less review during Public Comment
+::* committee members overwhelmed by number of new supplements/fatigue
+::* Problem is both internal to committees as well as external (cross-domain)
+::* Strength of IHE is speed (annual cycle) and vendor input during implementation phase; perception is TI version quality may suffer as a result; vendor input during TI phase is very valuable however
+::* Decision to go to Final Text is crucial if quality is suffering in TI
+::* Discourage sub-committees or small groups within domains; moves away from broader review and understanding
+::* Last year (2011) the Tech Project Mgrs (Steve, Lynn, Teri) reviewed all 20+ new PC supplements and provided hundreds of comments.  Took many weeks of work.  Were under the impression that, for some supplements, provided large majority of comments.  However, probably will not do this exercise again in future (too much time).
+::* Proposal for a new rule: anyone who submits a profile has to also review two profiles
+::* '''Key Proposal''': create implementer groups for profiles (or groups of profiles) in trial implementation
+:::* Use Connectathons to recruit implementers to provide feedback; schedule follow-up call before and after each major Connectathon (four calls per year?)
+:::* Profile authors need to participate in discussions and respond to input from implementers
+::* Bring proposal to Board for consideration of broader implementation
+::* Add to next DCC call for further review
 ===Documentation, Websites and Public Information===
-* Documentation Work Group (15 min - Teri Sippel Schmidt; Mary Jungers)
+* Documentation Work Group  - Teri Sippel Schmidt
-:* progress made on TF General Introduction
+:* significant progress made on TF General Introduction - will be published as a web page (centrally maintained); will pull alot of intro material out of each domain's Technical Framework Vol 1 to minimize errors;
-:* any questions so far? plan/schedule going forward.
+:* Technical Framework Vol 1, Vol 2, and Vol 4 "shells" almost completed for new domains; existing domains will need to adapt (eventually, after current Supplement template has been properly vetted)
+:* Really need more input on Content Module (Vol 3) Supplement Template, especially from PCC and even QRPH.  Only current input is from Cardiology (CIRC).
 ===Governance Implementation===
@@ Line 61: / Line 97: @@
 ===Next steps and New Actions Items===
-*Next Call Jan 31, 2012
+*Next Call Jan 31, 2012 9am-10:30am CT
 [[Domain Coordination Committee]]
 [[Category: Minutes]]