Domain Secretaries Committee Teleconference Minutes 2011-05-19

Attendees

• Sidrah Abdul, RO
• Andrea Pitkus, Lab
• Manny Furst, PCD
• Flora Lum, Eye Care
• Lisa Spellman
• Celina Roth
• Lisa Fried
• Chris Carr
• Joan McMillen
• Nichole Drye-Mayo

Minutes

• Wiki Navigation

• Main page to Domain Secretaries Committee page
• How to create the agenda and minutes

• Communication Tools

• Review Domain Secretaries one page Process page

• Voting/roster questions. (ie. Reviewed Radiology roster page. Each company only gets one vote. Company should designate primary and alternates so issue of who votes is easily recognized)
• Voting Privileges. 2 consecutive meetings you have voting privileges. If voting privileges are lost, after 3 consecutive meetings voting privileges are restored. Committee sets schedule of planned meetings. Those are considered business meetings. Whether or not you hold a vote you take attendance and it counts toward quorum and voting privileges. Quorum defined as a majority of the committee members with current voting rights. Then you need one more than half to meet quorum.

• Wiki Page (committee schedules, meeting and tcon deadlines, documentation process)

• Login and account creation

• Email ihe@rsna.org for account creation

• www.ihe.net (everything related to IHE International)

• IHE.net website redesign and IHE rebranding

• Domain Committee Procedures

• Discuss Committee Rosters, Quorum and Voting

• Must elect 2 co-chairs each for planning/technical committees; will serve 2 year term

• Co-chair election process

• Co-chairs must be member of committee in domain. If not a current committee member cannot run for co-chair.
• Terms should be staggered so you maintain continuity. Necessary to have a user representative for committee chair? Not a requirement but recommended. Planning committee tends to have more user reps; technical committee has more vendors.

• Co-chairs must participate in bi-weekly Domain Coordination Committee conference calls

• DCC update and action

• Helpful for Domain Secretaries to participate in these calls. Important that all domains be represented in DCC discussions.

• Must elect committee representative to IHE International Board Committee

• Review process and timeline for electing domain committee representative to IHE International Board

• Lab needs representative to the Board. Need to avoid the conflict of having 2 representatives from the same organization on the Board. Volunteer would participate in the board monthly call and report back to the committee. Board rep has a 2 year term. Can then either renew person or elect new one.

• Domain Milestones

• Technical Framework Publication Schedule

• Reviewed documents

• IHE Webinar Series

• Organized rehearsal one week prior to Webinar
• PPT slide template will be available on 5/19

Next Call

• June 16, 10-11am CDT

Domain Secretaries Committee