IHE Domain Coordination Committee 2008-01-08 Minutes

Website Updates

1. ihe.net Domain pages (Chris Carr)

 - Chris updated Radiology Domain page on ihe.net to serve as model for all Domain pages. Commitee review and suggested changes and next steps:
   - Remove link to Wiki working documents from profile descriptions section.  
   - Make message clear that when people join the email distribution list they are not joining the committee. 

2. Profile description pages and template (Chris Carr/Kevin O'Donnell)

 - Kevin O'Donnell drafted brief descriptions of Radiology profiles as model for other Domains: 
   http://wiki.ihe.net/index.php?title=Profiles#IHE_Radiology_Profiles
 - Domain committee secretariat and planning committee co-chairs are to work together to create a brief description for each existing profile
 - Develop on Committee Page 
 - Start with Profile Summary sections from the technical framework; include an explanatory graphic
 - Publishing these capsule descriptions is a requirement of IHE's Liaison D relationship with ISO
 - Supplying a brief description will become a requirement for new profiles being published: add to TF procedures doc
 - Chris Carr will set up a teleconference specifically to address creation of profile descriptions

3. Domain Coordination Wiki Page

 - The committee Wiki page will be used for publication of all agendas, minutes and working documents going forward

Governance Implementation

1. Member Org applications

  - More than 100 applications received
  - Approval vote will take place on January 10 Interim International Board teleconference
  - Next step is to solicit Domain and National Deployment Committee applications

1. Board elections

  - Board elections to take place in three-phase process: Domains, National, At-large
  - Domains will be free to determine their own Board election process: consensus or formal ballot

1. Impact on Domain Committee processes

  - March 1: Domain Committees will begin enforcing membership requirement for voting/participation
  - Committee Secretariat will establish and maintain roster of committee representatives on Wiki page 

1. Domain Participation in Coordination Committee and Board

Communicate domain application process. Procedurally need to determine how to handle a domain that does not cooperate. Propose a process to Interim board for approval. If domain is not publishing/testing technical framework documents consider making them a subcommittee of another domain so they don't have to be 100% active.

Cross-domain Coordination Activities

1. Roadmaps
2. Reuse of content elements
3. Cross-domain profile reviews

Meeting and Teleconference Schedule

1. Current Schedule: Biweekly, Tues. 10 am CT
2. Plan face-to-face meeting

Schedule face-to-face Thursday, January 31, 7:00am at Hyatt Regency Chicago, IL