ITI Planning Committee 2015/2016 Meetings

Introduction

This WIKI page documents the activities of the ITI Planning Committee during the 2015/2016 committee year (August 2015 - July 2016). These activities include:

• Call for Proposals : August-October
• Review and selection of Proposals : October-December
• Updates/Additions to Educational Materials/White Papers/Etc. : December-July

Proposal Webinars

Webinar Organization

Each webinar will be organized as follows (this will vary slightly depending upon how many proposals we will be reviewing:

• Each webinar will be divided into 20-minute time-slots, with the remaining time for introductory remarks and follow-up discussion.
• Each 20-minute time slot will be allocated to a profile/white paper proposal… the first 10 minutes will be taken up by a presentation by the proposal author, with the remaining 10 minutes reserved for discussion and any disposition (if required).
• Each 10-minute presentation will be comprised of a maximum of 5 Powerpoint slides, presenting the proposal concisely and completely.

Webinar 1

All times are Central Time

Date	Time	Coordinates	Recording of the meeting
2015-Oct-13	10:00am-12:00pm CDT	Join Webex(password "meeting")	Download Recording of Webinar #1

Time	Proposal	Author/Presenter	Comments
10:00am-10:10am	Webinar Introduction, process	Eric Heflin, Daniel Berezeanu : Co-Chairs	The goal for this series of webinars is to just explain and socialize the problem. The goals is NOT for the presenter to talk about the solution. And the goals is NOT for the ITI PC to prioritize or select which brief proposals move forward. Presenters should be prepared to present their brief proposal papers, or a power point with the same basic concepts. All webinars will be recorded and publicly posted. All ITI PC members are expected to review the webinars (live or via the recordings) prior to the F2F meetings.
10:10am-10:30am	TBD	TBD	Discussion
10:30am-10:50am	TBD	TBD	Discussion
10:50am-11:10am	TBD	TBD	Discussion
11:10am-11:30am	TBD	TBD	Discussion
11:30am-11:50am	TBD	TBD	Discussion
11:50am-12:00pm	Discussion, Next Steps	Co-Chairs	Next steps: 1) more Brief Proposal webinars scheduled (please see below on this page for the details), 2) you should listen to all webinars prior to the October face-to-face meetings, 3) in Oct f2f meetings the ITI Planning Committee we will dive into these more deeply and assess against criteria in the spreadsheet (fit, value, effort, etc.), 4) vote on which move forward to ITI TC for their assessment. Also a reminder: All presenters should send their presentations so they can be posted on the public ftp site.

Webinar 2

All times are Central Time

Date	Time	Coordinates	Recording of the meeting
2015-Oct-14	8:00am-10:00am CDT	Join webex(password "meeting")	Download Recording of Session #2

Time	Proposal	Author/Presenter	Comments
8:00am-8:10am	Webinar Introduction, process	Eric Heflin, Daniel Berezeanu : Co-Chairs	Re-iterated message from prior call to focus on the problem, not the solution.
8:10am-8:30am	TBD	TBD	Discussion
8:30am-8:50am	TBD	TBD	Discussion
8:50am-9:10am	TBD	TBD	Discussion
9:10am-9:30am	TBD	TBD	Discussion
9:30am-9:50am	TBD	TBD	Discussion
9:50am-10:00am	Discussion, Next Steps	Co-Chairs

Webinar 3

All times are Central Time

Date	Time	Coordinates	Recording of the meeting
2014-Oct-15	12:00pm-2:00pm CDT	Join Webex(password "meeting")	Download recording of Session #3

Time	Proposal	Author/Presenter	Comments
12:00pm-12:10pm	Webinar Introduction, process	Daniel Berezeanu, Eric Heflin : Co-Chairs	Re-iterated message from prior call to focus on the problem, not the solution.
12:10pm-12:30pm	TBD	TBD	TBD
12:30pm-12:50pm	TBD	TBD	TBD
12:50pm-1:10pm	TBD	TBD	TBD
1:10pm-1:30pm	TBD	TBD	TBD
1:30pm-1:50pm	TBD	TBD	TBD
1:50pm-2:00pm	Discussion, Next Steps	Co-Chairs

Webinar 4

** If needed **

All times are Central Time

Date	Time	Coordinates	Recording of the meeting
2014-Oct-19	3:30pm-5:30pm CDT	Join Webex(password "meeting")	Download recording of Session #4

Time	Proposal	Author/Presenter	Comments
3:30pm-3:40pm	Webinar Introduction, process	Eric Heflin, Daniel Berezeanu : Co-Chairs	Re-iterated message from prior call to focus on the problem, not the solution.
3:40pm-4:00pm	TBD	TBD	TBD
4:00pm-4:20pm	TBD	TBD	TBD
4:20pm-4:40pm	TBD	TBD	TBD
4:40pm-5:00pm	TBD	TBD	TBD
5:00pm-5:20pm	TBD	TBD	TBD
5:20pm-5:30pm	Discussion, Next Steps	Co-Chairs

Webinar 5

** If needed **

All times are Central Time

Date	Time	Coordinates	Recording of the meeting
2015-Oct-20	9:00am-11:00am CDT	Join webex(password "meeting")	Download Recording of Session #5

Time	Proposal	Author/Presenter	Comments
9:00am-9:10am	Webinar Introduction, process	Eric Heflin, Daniel Berezeanu : Co-Chairs	Re-iterated message from prior call to focus on the problem, not the solution.
9:10am-9:30am	TBD	TBD	Discussion
9:30am-9:50am	TBD	TBD	Discussion
9:50am-10:10am	TBD	TBD	Discussion
10:10am-10:30am	TBD	TBD	Discussion
10:30am-10:50am	TBD	TBD	Discussion
10:50am-11:00am	Discussion, Next Steps	Co-Chairs

F2F Meeting

The following agenda is a draft and may be adjusted based on needs of the meeting

WEDNESDAY October 22 - DAY 1

NOTE: THIS AGENDA IS SUBJECT TO CONSTANT REVISION. IT WILL BE LIKELY REVISED UP TO AND DURING THE MEETING.

TBD

THURSDAY October 23 - DAY 2

Time	Description	Presenter	Minutes/Notes
8:30-8:45 CT	Welcome, review of the day's plan		WEBEX INFO(Password is Meeting): Join WebEx
8:45-9:30 CT	Advocacy QDA - Query Dispatch and Aggregate	Vincent van Pelt	Presentation QDA is inline with the ODD philosophy, what QDS adds seems to be more in relation to internal processing; normally IHE does not focus on internal processing but in interoperability. Q: Does QDA display any actor interaction? Some interactions with Registry. ODD, supports the snapshots of On Demand Documents using static documents. Part of what QDA is proposing is supported by On Demand Documents. QDA illustrates more a systems design/design pattern than system interoperability. Is there something missing, or are you looking for Q: What is your request for IT? Can the current profiles support the QDA workflow? This sounds like requirements for a workbook/whitepaper. ITI does not support non-patient specific documents such as templates. Multiple of the existing profiles are/can be used for QDA. Q: Does XCF support this workflow? No, XCF only exposes 1 query, and is not as complete as QDA. XCF is designed to aggregate documents, the interfaces presented by XCF or ODD or RID could be used. Additional educational materials could be beneficial.
9:30-10:15 CT	Data Access Framework Document Access Implementation Guide	Dragon	presentation The technical gaps are in the population and smtp? Yes, but right now, we are trying to build an implementation guide, not solve the gaps. An existing White Paper Health Information Exchange: Enabling Document Sharing Using IHE Profiles serve as an example or base for improvement to meet guide requirements. Data locked in EMR’s and this is a mean to enable the sharing if this data. This is urgent for the US, but none of the other nations have expressed interest. Q: QRPH domain has a proposal to allow breach clinical data that is in HIE for research, could there be a binding to that proposal? The MPQ aspect could be merged. ONC FAD initiative will provide resources to work on this work item. Is this a national extension? No, XDS based HIE would apply globally.
10:15-10:30 CT	Break
10:30-12:30 CT	Discussion and Voting on prioritized work item list		Vote for Profiles Here: http://doodle.com/ta79mmrw36hmeufp
		Complete Ranking by Criteria spreadsheet and review results Review last year's actual velocity (capacity) Agree on voting approach - # of ballots per organization Ranking by Ballot - Voting Ballot	Each organization will get 4 votes. Results will be tallied in the eval spreadsheet. Link Final Planning Committee Vote for TC Work
12:15-1:00 CT	LUNCH
1:00-2:00 CT	Decision of Prioritized List of proposals
		Review voting results Agree on prioritized list of proposals to be assessed by ITI Technical Committee Assignment of authors, due-dates, etc. for completion of Detailed Proposal (Nov 5th) for turn-over to TC in November	Proposals forwarded to ITI TC - due date for detailed Proposals Nov. 5th, 2014 at 11:59:59pm Central Time: 15.0 ATNA Repository RESTful Access/ATNA Query 3.0 Redocumentation of XD(star) Profiles 8.0 De-identification of healthcare data to central reporting authority 9.0 Alerts Targeted at Humans 11.0 RESTful PIX Discussed proposals not forwarded to ITI TC and plans for ITI Planning followup tasks: 16.0 Health Context Sharing via SAML 13.0 Delete Provide & Registered Document Set 6.0 SAML for Healthcare Workflows Deployment Profile 12.0 Data Access Framework Document Access Implementation Guide 18.0 QDA - Query Dispatch and Aggregate Proposals accepted as ITI PC work 1.0 HIT Standards for Information Governance White Paper 2.0 Next steps in Cross Community (mutually exclusive with item 3.0) Work from prior years that are forwarded to ITI TC 5.0 Mobile access to Health Documents (MHD) 4.0 Document Digital Signature 19.0 Extending the Use of XDW to Cross-Community Environments
	Suggestions for improvement for next year impact assessment process		Review of the process/suggestions for improvements Voting: Doodle pool: good for enabling remote voting, and bad for anonymity. Need a new electronic tool. Google Forms is blocked for some organizations. Try another electronic voting mechanism that could anonymous, a survey tool was considered a viable option. Methodology: We used a mixture of Agile and waterfall. Use of Story points: We should use Agile tools to determine relative importance, but not size. The Planning Committee should provide a prioritized list not a cut off. The TC will have to do a deep dive in each proposal and this is too big of a task in the provided time, for that reason PC should provide a cutoff list. Q: How do we engage everyone? Use via planning poker (silent cards) and use the outliners to spark the discussion. Process: The notification process was late (or too early). The process was unclear. Consolidation of the process with the other committees could be interesting. The gathering of the proposals could be a better more organized process. The schedule was hard to find on the wiki. The proposals should be more problem focused (not solution). We should mentor the proposal authors during the WebEx.
2:00-2:30 pm CT	Current Planning Committee proposals for the current cycle		*HIT Standards for Information Governance White Paper Next steps in Cross Community
2:30-2:45 pm CT	Current Planning Committee proposals for the current cycle		*HIT Standards for Information Governance White Paper
2:15-2:30 pm CT	Marketing and publicity planning
	Educational presentation content and webinars Assess status and impact Plan work items for coming year Wiki profile descriptions Assess status and work to be done Discuss suggestions for other opportunities for communicating about ITI work	Review of wiki profile descriptions: TBD Educational materials XDW continuation: Complete work begun in prior year - Mauro consent management statewide in texas - Eric XDS Metadata Update supplement educational Materials - Manuel to start April 2014 On-demand Educational materials related to XDS & XCA - Karen Enhance introductory charts to include an overview to the other chart decks - Mike CSD educational material - Carl Update S&P Part 1 to reflect XUA++ and IUA - John	Potential Additions to be considered for this year XAD-PID in either XDS or the patient id one Mobile/REST specific materials
3:30-3:45 CT	Consider suggestions for future ITI Planning Committee work
	White Papers Existing TBD Consider suggestions for new white papers TBD ITI Outreach and liason activity Assess status and planning	White Papers TBD Strategy areas TBD
3:45 - 4:00 pm CT	Wrap-up
	Schedule followup tcons Assess Trial Implementation profiles movement to Final Text Educational presentations and webinars White Paper Updates Other	tcons schedule for HIE Outreach, XDW Educational Material, on-demand educational material, CSD educational material. joint tcon for response from ITI TC deferred scheduling joint tcon to assess TI move to FT, plan to schedule during May f2f other tcons to be scheduled as needed
4:00 pm CT	ADJOURN

THURSDAY November 13

Time	Description	Presenter	Minutes/Notes
1:30-2:30 CT	Welcome, review of the joint TC/PC committee meeting		WEBEX INFO(Password is Meeting): Join WebEx Agenda: IHE ITI Technical Committee presentation of assessment of work items Technical Committee meeting notes are posted at Meeting notes Are there any changes to the scope? Size? Are there any asks of the TC to the PC such as additional clarity on priorities? Does the ITI TC feel it can do all of the work scheduled for this cycle? Do you need more work? Less? The two national extension work items seem to merit special discussion (size, process)? What are the proposed timelines for each work item? Discussion Referencing ITI TC Assessment Spreadsheet Please explain the work item size changes for the first few items? Confirm that the rest of the item's priorities are the same? Please explain the TC assessment spreadsheet columns E, and the hours columns O to R and why they are blank for the two national extension items? Is there anything the ITI Planning Committee can do to help the ITI TC? Formal motion to accept the ITI TC workplan A verbal vote occurred and the ITI TC workplan was accepted Note that since Karen is the lead editor of XD*, she will NOT be available for the ITI PC work item Next Steps in Cross Community and ITI PC should consider that work item proposal withdrawn.

ITI Planning/Technical Committee 2015 Final Text Review - May 30 2015

Joint ITI Planning/Technical Provisional Selection for Final Text

Agenda May 30, 2015

1. Profiles to consider for Final Text
   1. (XPID) XAD-PID Change Management
   2. (CSD) Care Services Discovery
   3. (XCF) Cross Community Fetch
   4. (XDW) Cross Enterprise Workflow
   5. (DEN) Document Encryption
   6. (DSG) Document Digital Signature
   7. (HPD) Healthcare Provider Directory
   8. (MHD) Mobile access to Health Documents
   9. (IUA) Internet User Authorization
   10. (PLT) Patient Location Tracking
   11. (SeR) Secure Retrieve
   12. (PDQm) Patient Demographics Query for Mobile
   13. (DSUB) Document Metadata Subscription
   14. Delayed Document Assembly (option)
   15. Metadata update (options)
   16. XCDR
   17. XDW for XCA and XCDR (options)
   18. XCPD Health Data Locator and Revoke (Option)
2. Summary of connectathon testing & tool status for 2014-15 ITI TI profiles
3. profiles to consider for deprecation : None Proposed
4. white papers to consider for archival: None Proposed