ITI Planning Committee 2015/2016 Meetings

Introduction

This WIKI page documents the activities of the ITI Planning Committee during the 2015/2016 committee year (August 2015 - July 2016). These activities include:

• Call for Proposals : August-October
• Review and selection of Proposals : October-December
• Updates/Additions to Educational Materials/White Papers/Etc. : December-July

Proposal Webinars

Webinar Organization

Each webinar will be organized as follows (this will vary slightly depending upon how many proposals we will be reviewing:

• Each webinar will be divided into 20-minute time-slots, with the remaining time for introductory remarks and follow-up discussion.
• Each 20-minute time slot will be allocated to a profile/white paper proposal… the first 10 minutes will be taken up by a presentation by the proposal author, with the remaining 10 minutes reserved for discussion and any disposition (if required).
• Each 10-minute presentation will be comprised of a maximum of 5 Powerpoint slides, presenting the proposal problem statement concisely and completely.

Webinar 1

Webinar #1 was not needed and has been canceled. Please see below for the schedule for the remaining webinars.

Webinar 2

Webinar #2 was not needed and has been canceled. Please see below for the schedule for the remaining webinars.

Webinar 3

All times are Central Time

Date	Time	Coordinates	Recording of the meeting
2015-Oct-15	12:00pm-2:00pm CDT	Join Webex(password "meeting")	Download recording of Session #3

Time	Proposal	Author/Presenter	Comments
12:00pm-12:10pm	Webinar Introduction, process	Daniel Berezeanu, Eric Heflin : Co-Chairs	The goal for this series of webinars is to just explain and socialize the problem. The goals is NOT for the presenter to talk about the solution. And the goals is NOT for the ITI PC to prioritize or select which brief proposals move forward. Presenters should be prepared to present their brief proposal papers, or a power point with the same basic concepts. All webinars will be recorded and publicly posted. All ITI PC members are expected to review the webinars (live or via the recordings) prior to the F2F meetings.
12:10pm-12:30pm	Enhanced Patient Privacy Consents	Tarik Idris, John Moehrke, Frank Oemig, Jörg Caumanns	1-Facility specific consent 2-Consent for an episode of care 3-Provider blacklist, document author/source, document metadata, roles, Xid There seems to be some overlap with existing standards. A full standards assessment will be required once the profile work begins. Use of stylesheets, what will be the source of the policy statements, how are you planning to address specific policies. There could be many different sources of policies, but there are different approaches that could be applied including a central approach We are looking to create a portion in consent within probably PBBC, which they can use the meaning behind the modifications to core consent. Will this be applied to nation, state legislations within a determined structure? We can certainly within IHE have specific reach outs but normal public comment mechanism should be minimally acceptable.
12:30pm-12:50pm	Re-documentation of Document Sharing Profiles	Karen Witting	What is the positive impact of this work on IHE? Phase 1 most important, phase 2 more focused, the impact would be about the same as phase 2 and will provide significant impact with minimal work effort. The clarification and re-documentation of the existing standards provides ease of use and implementation without changes to any conformance criteria. How was the decision on what order the profiles to re-document? The work group decided to cover the provide, register and retrieve transactions and would be complete and the Query transaction in a later phase.
12:50pm-1:10pm	HIT Standards for HIM Practices: Implementable White Paper Proposal	Harry Rhodes, Anna Orlova, Diana Warner	Can this effort be internationalized? Yes, we are already working internationally with collaborators. Impact, original WP received 149 comments external to ITI, HIM vendors and implementers are showing much interest in the work IHE is doing.
1:10pm-1:20pm	Discussion, Next Steps	Co-Chairs	Next steps: 1) more Brief Proposal webinars scheduled (please see below on this page for the details), 2) you should listen to all webinars prior to the October face-to-face meetings, 3) in Oct f2f meetings the ITI Planning Committee we will dive into these more deeply and assess against criteria in the spreadsheet (fit, value, effort, etc.), 4) vote on which move forward to ITI TC for their assessment. Also a reminder: All presenters should send their presentations so they can be posted on the public ftp site.

Webinar 4

All times are Central Time. This call will be recorded and publicly posted.

Date	Time	Coordinates	Recording of the meeting
2015-Oct-19	3:30pm-5:30pm CDT	Join Webex(password "meeting")	Download recording of Session #4

Time	Proposal	Author/Presenter	Comments
3:30pm-3:40pm	Webinar Introduction, process	Eric Heflin, Daniel Berezeanu : Co-Chairs	Re-iterated message from prior call to focus on the problem, not the solution.
3:40pm-4:00pm	Maintenance of Profiles Published in 2015 and earlier Presentation	Lynn Felhofer	Q: What is the size of the CP work? A: Will be available in Nov and is on Wiki's now. Probably a medium or large work item, but it depends on people doing the work and which CPs are selected for emphasis in the coming year if this proposal is selected. Q: Is this a heads up on normal governance or a specific ask? A: Goal was to help the Planning Committee better determine capacity and specifically take maintenance into account when prioritizing Tech Cmte work in the coming year.
4:00pm-4:20pm	RESTful DSUB	Rob Horn	Q: What is the DSTU timeline? A: Probably DSTU3 will be several years out. Q: Would this be a white paper or a profile? A: We would decide together, but the editor is proposing a white paper this year, and then a profile next year. Q: Why not wait for a few years when HL7 is done? A: Need to accommodate for software development life cycles and lead time. Q: Is DSUB used widely today? A: Hard to assess. Perhaps we could determine from IHE Product Registry. Q: Can we clarify the use case? A: Yes. Q: Why do mobile devices need a notification pattern? A: "Tell me when this is ready." type of use case. Perhaps contrast polling vs. push notifications.
4:20pm-4:40pm	Uniformal barcode processing for patient safety and efficiency Presentation	Erik Zwarter, Vincent van Pelt	Q: What is the interoperability problem? A: Each bar code used in the clinical care environment is different and not interoperable. Q: In pharmacy a white paper has been done with a focus on the same problem. How is this different? A: Its not different except that the proposal is designed to work in any domain, not just pharmacy. Q: Determined it was not needed for pharmacy. What is the differentiating point? Q: Would you expect the data to be captured in a structured manner? A: Acknowledged. Will have to provide more information. Q: Suggested coordination with Patient Care Devices domain and Pharmacy domain. ITI may not have as much impact as it would if driven by Pharmacy.
4:40pm-4:50pm	HPD Updates/USA National Extension Presentation	Eric Heflin	Q: Can this be broken into three proposals? A: Yes. Q: Can the CP aspects be combined with Lynn's proposal? A: Will consider. Seems like a good idea. Comment: USA national extension should not hold Final Text promotion. Q: Can a use case be defined that better discerns the reason to implement a FHIR/RESTful approach? A: Will consider.
4:50pm-5:00pm	Discussion, Next Steps	Co-Chairs	Review agenda face-to-face meeting on Thursday 2015-10-22.

Webinar 5

Webinar #5 was not needed and has been canceled. Please see above for the schedule for the remaining webinars.

F2F Meeting

The following agenda is a draft and may be adjusted based on needs of the meeting

Thursday October 22 2015 - In-person Meeting Day 1 (Decisional)

NOTE: THIS AGENDA WILL BE SUBJECT TO CONTINUOUS REVISION; IT WILL BE LIKELY REVISED UP TO AND DURING THE MEETING.

Location

Webex/Tcon

RSNA Headquarters Oak Brook, IL

Join webex Meeting number: 928 183 704 Meeting Password: "Meeting1" (no quotes) To receive a call back, provide your phone number when you join the meeting, or call the number below and enter the access code. Call-in toll-free number (US/Canada): 1-866-469-3239 Call-in toll number (US/Canada): 1-650-429-3300 Access code:928 183 704 Global call-in numbers: https://himss.webex.com/himss/globalcallin.php?serviceType=MC&ED=403149227&tollFree=1 Toll-free dialing restrictions: http://www.webex.com/pdf/tollfree_restrictions.pdf

Time	Description	Presenter	Minutes/Notes
8:45-9:00 CT	Welcome
	Introductions Housekeeping Domain Sponsor Announcements Procedures, voting privileges, etc. Agenda review	Co-Chairs, Domain Sponsors
9:00-9:45 CT	ITI Capacity and Evaluation Criteria
	Capacity of ITI for new profile/white paper proposals (decision) Evaluation Criteria 2012 Year Criteria Spreadsheet - final 2013 Year Criteria Spreadsheet - final 2014 Year Criteria Spreadsheet - final Process used to develop a prioritized work item list Ranking by Criteria Initial spreadsheet Ranking by Ballot	ITI co-chairs	Goal: Decide how many votes each organization will get. Decide on approximate number of proposals to forward on to ITI TC. Evaluate each proposal at end of each presentation (while it is fresh). Decide on physical voting logistics (google spreadsheet, flip chart, other.) Outcome: Decision: "Focus on value for today, not solution, size will only be a very rough estimate. TC will determine size/effort. Each organization gets 51%+ of the number of proposals (5 points for 8 proposals, 7 proposals would result in 4 points). Planning committee work items are in a different category. Items can be rejected due to wrong committee. Items identified as "Must Do" will be excluded from the straw poll."
9:45-10:15 CT	Advocacy Uniformal barcode processing for patient safety and efficiency	Esther Peelen, Vincent van Pelt, Tie Tjee, Erik Zwarter, Amanda deLaroque, Robert Breas	presentation link TBD Discussion: Determined need; Seems to be solved by a PIX manager. Suggested that ITI address this use case to a PIX manager profile, and seems like the "content" side of this proposal is better suited to a domain like Pharmacy. Defined UDI as a globally unique ID, has a manufacturer tracing, FDA regulated, and is becoming an international identifier. Parsing is not a problem. Pharmacy domain has defined the workflow. Supply is cross domain. Proposal was to refer to Pharmacy, then Pharmacy will work as far as they can, and then will come back to ITI. Pharmacy has skill sets for this use case (bar coding). Wide variety of bar coding standards. Initial ranking:
10:15-10:45 CT	Advocacy Maintenance of Profiles Published in 2015 and earlier	Lynn Felhofer	Presentation WhoHasWhatCPs Discussion TBD. Initial ranking: TBD points.
10:45-11:00 CT	Break
11:00-11:30 CT	Advocacy Enhanced Patient Privacy Consents	Tarik Idris, John Moehrke, Frank Oemig, Jörg Caumanns	presentation TBD Discussion TBD. Initial ranking: TBD points.
11:30-12:00 CT	Advocacy Re-documentation of Document Sharing Profiles	Karen Witting	Presentation TBD Discussion TBD. Initial ranking: TBD points.
12:00-12:30 CT	Lunch Break
12:30-13:00 CT	Advocacy RESTful DSUB	Rob Horn	presentation TBD Discussion TBD. Initial ranking: TBD points.
13:00-13:30 CT	Advocacy HPD Updates and USA National Extension Proposal	Eric Heflin	Presentation Discussion TBD. Initial ranking: TBD points.
13:30-14:00 CT	Advocacy HIT Standards for HIM Practices: Implementable White Paper Proposal	Harry Rhodes, Anna Orlova, Diana Warner	Presentation TBD Discussion TBD. Initial ranking: TBD points.
13:45-14:00 CT	Break
14:00-15:00 CT	General Discussion and preparation for evaluation	ITI Planning co-chairs	Initial assessment.
15:00-16:00 CT	General Discussion and preparation for evaluation	ITI Planning co-chairs	Review of initial assessment. Discussion about which on-going work items will be sent to ITI TC. Discussion about combining proposals, reminders / decision about voting procedures, capacity reminder for ITI, and review of tomorrow's agenda (process used to develop a prioritized work item list). Some items may be work items for the ITI Planning Committee.
16:00-17:30 CT	Educational Activities	ITI Planning co-chairs	Review of current gaps in the IHE ITI educational materials. Decide on items the ITI PC will work on this cycle in terms of webinars, presentations, and other educational materials. Note that it may be time for a refresh of all educational materials at this point, plus new materials for updated work from the last two cycles in particular. Current educational materials from ITI PC can be found here: http://wiki.ihe.net/index.php?title=Current_Published_ITI_Educational_Materials
17:30 pm CT	ADJOURN

Friday October 23, 2015 - In-person Meeting Day 2 (Decisional)

NOTE: THIS AGENDA WILL BE SUBJECT TO CONTINUOUS REVISION; IT WILL BE LIKELY REVISED UP TO AND DURING THE MEETING. As of 2015-10-19 it is incomplete for all items after the ballot. We will try to wrap up the meeting by 3pm or earlier to accommodate travel schedules.

Location

Webex/Tcon

RSNA Headquarters Oak Brook, IL

Join webex Meeting number: 928 522 664 Meeting Password: "Meeting1" (no quotes) To receive a call back, provide your phone number when you join the meeting, or call the number below and enter the access code. Call-in toll-free number (US/Canada): 1-866-469-3239 Call-in toll number (US/Canada): 1-650-429-3300 Access code:928 522 664 Global call-in numbers: https://himss.webex.com/himss/globalcallin.php?serviceType=MC&ED=402487097&tollFree=1 Toll-free dialing restrictions: http://www.webex.com/pdf/tollfree_restrictions.pdf

Time	Description	Presenter	Minutes/Notes
8:30-8:45 CT	Welcome, review of the day's plan
8:30-11:30 CT	Discussion and Voting on prioritized work item list		Vote for Profiles Here: TBD
	Complete Ranking by Criteria spreadsheet and review results Review last year's actual velocity (capacity) Review voting procedures - # of ballots per organization Ranking by Ballot - Voting Ballot		Each organization will get # votes. Results will be tallied in the eval spreadsheet. Link Final Planning Committee Vote for TC Work
12:15-13:00 CT	LUNCH
13:00-14:00	Review voting results Agree on prioritized list of proposals to be assessed by ITI Technical Committee Assignment of authors, due-dates, etc. for completion of Detailed Proposal (Nov #) for turn-over to TC in November		Proposals forwarded to ITI TC - due date for detailed Proposals Nov. Xth, 2015 at 11:59:59pm Central Time: Discussed proposals not forwarded to ITI TC and plans for ITI Planning followup tasks: Proposals accepted as ITI PC work Work from prior years that are forwarded to ITI TC
	Suggestions for improvement for next year impact assessment process		Review of the process/suggestions for improvements
14:15-14:30 pm CT	Marketing and publicity planning
	Educational presentation content and webinars Assess status and impact Plan work items for coming year Wiki profile descriptions Assess status and work to be done Discuss suggestions for other opportunities for communicating about ITI work	Review of wiki profile descriptions: Educational materials	Potential Additions to be considered for this year
14:30-14:45 CT	Consider suggestions for future ITI Planning Committee work
	White Papers Existing TBD Consider suggestions for new white papers TBD ITI Outreach and liason activity Assess status and planning	White Papers TBD Strategy areas TBD
3:45 - 4:00 pm CT	Wrap-up
	Schedule followup tcons Assess Trial Implementation profiles movement to Final Text Educational presentations and webinars White Paper Updates Other	tcons schedule for HIE Outreach, XDW Educational Material, on-demand educational material, CSD educational material. joint tcon for response from ITI TC deferred scheduling joint tcon to assess TI move to FT, plan to schedule during May f2f other tcons to be scheduled as needed
4:00 pm CT	ADJOURN