IHERO 2008-06-11 Minutes: Difference between revisions

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# Review past ASTRO IHE-RO budgets (see [[media:IHERO_2008_budget.pdf | ASTRO IHE-RO budget]])
# Review past ASTRO IHE-RO budgets (see [[media:IHERO_2008_budget.pdf | ASTRO IHE-RO budget]])
• There is a significant increase in 2008 traveling budget in comparison to past years due to   connectathon and out of country domain profile Pretesting.  
:* There is a significant increase in 2008 traveling budget in comparison to past years due to the connectathon and out of country domain profile Pretesting.  
• ASTRO’s contribution to IHE-RO in 2008 is $ 238,909.  
:* ASTRO’s contribution to IHE-RO in 2008 is $ 238,909.  
• 2008 revenue includes the Connectathon participation fee.
:* 2008 revenue includes the connectathon participation fee.
• Non DC area Technical Committee Meeting did not take place in 2008.  
:* Non DC area Technical Committee Meeting did not take place in 2008.  
• The 2008 test tool development budget and public demonstration budget were considered low.   
:* The 2008 test tool development budget and public demonstration budget were considered low.   
• There is no travel budget for Public Demonstration. According to Dr. Watson, ASTRO does not cover its members’ expenses to attend the ASTRO Annual Meeting. However, it can be added in the future budget if outside funding is available.
:* There is no travel budget for Public Demonstration. According to Dr. Watson, ASTRO does not cover its members’ travel expense to attend the ASTRO Annual Meeting. However, it can be added in the future budget if outside funding is available


# Project costs for next 3 years
# Project costs for next 3 years
'''Travel Expense'''
:* There will be no non DC area Technical committee meeting. Travel expense includes expenses from the domain profile preTesting, connectathon and public demonstration.
:*10% increase in travel cost is estimated. 
''Domain Profile Pretesting (Technical Committee Meeting)''
:*Prepared budget for four members to attend the pretesting outside the US. Since all other IHE-RO activities are taken place in the US, the pretesting is held in Europe so that it reduces traveling for the European vendors.
:*ASTRO staff will not attend this meeting.
''Connectathon (Technical and Planning Committee Meeting)''
:*Prepared budget for 10 members including 2 ASTRO staff.
''Public Demonstration''
:*Added travel budget for four members.
'''Telephone Cost'''
:*Web conferences, Go to meetings, are covered by the ASTRO IT budget.
:*Approximately 3 calls a month was estimated.
:*10% increase in cost was added to each year.


# Discuss IHE-RO participation in the IHE Webinar (see http://spreadsheets.google.com/ccc?key=pWLtiln6-Dt6ivPmY0pFDLg&inv=ihe-cochairs@googlegroups.com&t=6575795281187134344&guest
# Discuss IHE-RO participation in the IHE Webinar (see http://spreadsheets.google.com/ccc?key=pWLtiln6-Dt6ivPmY0pFDLg&inv=ihe-cochairs@googlegroups.com&t=6575795281187134344&guest


# Next Meeting
# Next Meeting

Revision as of 09:52, 30 June 2008

Minutes from 2:00-3:00 Eastern Time, June 12, 2008 Teleconference

  1. Welcome and Roll Call

Colin Field, May Wahab, Malcolm Wright, Ulrich Beifuss (Brainlab), Robyn Watson, Charles Able, Richard Popple, Zhe Chen,

  1. Review past ASTRO IHE-RO budgets (see ASTRO IHE-RO budget)
  • There is a significant increase in 2008 traveling budget in comparison to past years due to the connectathon and out of country domain profile Pretesting.
  • ASTRO’s contribution to IHE-RO in 2008 is $ 238,909.
  • 2008 revenue includes the connectathon participation fee.
  • Non DC area Technical Committee Meeting did not take place in 2008.
  • The 2008 test tool development budget and public demonstration budget were considered low.
  • There is no travel budget for Public Demonstration. According to Dr. Watson, ASTRO does not cover its members’ travel expense to attend the ASTRO Annual Meeting. However, it can be added in the future budget if outside funding is available
  1. Project costs for next 3 years

Travel Expense

  • There will be no non DC area Technical committee meeting. Travel expense includes expenses from the domain profile preTesting, connectathon and public demonstration.
  • 10% increase in travel cost is estimated.

Domain Profile Pretesting (Technical Committee Meeting)

  • Prepared budget for four members to attend the pretesting outside the US. Since all other IHE-RO activities are taken place in the US, the pretesting is held in Europe so that it reduces traveling for the European vendors.
  • ASTRO staff will not attend this meeting.

Connectathon (Technical and Planning Committee Meeting)

  • Prepared budget for 10 members including 2 ASTRO staff.

Public Demonstration

  • Added travel budget for four members.

Telephone Cost

  • Web conferences, Go to meetings, are covered by the ASTRO IT budget.
  • Approximately 3 calls a month was estimated.
  • 10% increase in cost was added to each year.


  1. Discuss IHE-RO participation in the IHE Webinar (see http://spreadsheets.google.com/ccc?key=pWLtiln6-Dt6ivPmY0pFDLg&inv=ihe-cochairs@googlegroups.com&t=6575795281187134344&guest
  1. Next Meeting
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