ITI Planning Committee 2012/2013 Meetings

Introduction

This WIKI page documents the activities of the ITI Planning Committee during the 2012/2013 committee year (August 2012 - July 2013). These activities include:

• Call for Proposals : August-October
• Review and selection of Proposals : October-December
• Updates/Additions to Educational Materials/White Papers/Etc. : December-July

Important Dates

Date	Event	Comments
5-Oct-2012 11:59pm CDT	Call for Proposals CLOSE	Submitted proposals can be found here.
10-Oct-2012	Webinar 1 - 9:00am-11:00 CDT	Details
12-Oct-2012	Webinar 2 - 9:00am-11:00 CDT	CANCELLED
16-Oct-2012	Webinar 3 - 9:00am-11:00 CDT	CANCELLED
30-Oct-2012 - 31-Oct-2012	ITI Planning Committee f2f	Details

Webinar Organization

Each webinar will be organized as follows (this will vary slightly depending upon how many proposals we will be reviewing:

• The two hour time allocation will be divided into 20-minute time-slots, with the remaining time for introductory remarks and follow-up discussion.
• Each 20-minute timeslot will be allocated to a profile/white paper proposal… the first 10 minutes will be taken up by a presentation by the proposal author, with the remaining 10 minutes reserved for discussion and any disposition (if required).
• Each 10-minute presentation will be comprised of a maximum of 5 Powerpoint slides, presenting the proposal concisely and completely.

Webinar 1

Date	Time	Coordinates	Recording of the meeting
10-Oct-2012	9:00-11:00 CDT	Join Webex(password "meeting") 1-866-469-3239 929 244 312#

Time	#	Proposal	Author/Presenter	Comments
9:00-9:10		Webinar Introduction, process	Karen Witting, Claudio Saccavini : co-Chairs
9:10-9:30	ITI 3.0	Interlinked Registries (ILR)	Derek Ritz
9:30-9:50	ITI 1.0	OAuth option for mHealth	Rob Horn
9:50-10:10	ITI 2.0	DSUB.b	Claudio Saccavini
10:10-10:30	ITI 4.0	Extend XDW to XCA	Charles Parisot
10:30-10:50	ITI 5.0 ITI 6.0 ITI 7.0	Findings Notification Document Sharing redocumentation Pseudonymization	Mike Henderson/Rob Horn Gila Pyke/Karen Witting Eric Heflin
10:50-11:00		Discussion, Next Steps	Karen Witting, Claudio Saccavini : co-Chairs

Webinar 2

Date	Time	Coordinates	Recording of the meeting
12-Oct-2012	9:00-11:00 CDT	Join Webex(password "meeting") 1-866-469-3239 927 928 565 #	CANCELED - a single webinar was sufficient

Webinar 3

Date	Time	Coordinates	Recording of the meeting
16-Oct-2012	9:00-11:00 CDT	Join Webex(password "meeting") 1-866-469-3239 927 316 058 #	CANCELED - a single webinar was sufficient

F2F Meeting

The following agenda also includes the minutes from the meeting

TUESDAY October 30 - DAY 1

Location	Webex/Tcon
RSNA Headquarters Oak Brook, IL	himss.webex.com

Time	Description	Presenter	Minutes/Notes
9:00-9:15 CT	Welcome
	Introductions Housekeeping Domain Sponsor Announcements Procedures, voting privileges, etc. Agenda review
9:15-9:30 CT	ITI Capacity
	Capacity of ITI for new profile/white paper proposals (decision)	ITI co-chairs
9:30-10:00 CT	Process and evaluation criteria
	Evaluation Criteria 2012 Year Criteria Spreadsheet - final Process used to develop a prioritized work item list Ranking by Criteria Prior year discussed criteria values Ranking by Ballot Prior year used three ballots per organization for 5 proposals	ITI Planning co-chairs
10:00-10:45 CT	Advocacy - ITI 2.0 DSUB.b	Mauro Zanardini
10:45-11:00 CT	Break
11:00-11:30 CT	Advocacy - ITI 1.0 OAuth option for mHealth	Rob Horn
11:30-12:00 CT	Advocacy - ITI 4.0 Extend XDW to XCA	Charles Parisot
12:00-12:30 CT	Advocacy - ITI 5.0 Findings Notification	Mike Henderson/Rob Horn
12:30-1:30 CT	LUNCH
1:30-2:30 CT	Advocacy - ITI 3.0 Interlinked Registries (ILR)	Ron Parker
2:30-3:00 CT	Advocacy - ITI 6.0 Document Sharing redocumentation	Karen Witting
3:00-3:30 CT	Break
3:30-4:00 CT	Advocacy - ITI 7.0 Pseudonymization	Eric Heflin
4:00-5:00 CT	General Discussion and preparation for evaluation	ITI Planning co-chairs
	Continued discussion for work items not fully understood Re-review of Evaluation Criteria Conclude Process used to develop a prioritized work item list
5:00 pm CT	ADJOURN

WEDNESDAY October 31 - DAY 2

Location	Webex/Tcon
RSNA Headquarters Oak Brook, IL	himss.webex.com

Time	Description	Minutes/Notes
9:00-9:15 CT	Welcome, review of the day's plan
9:15-10:30 CT	Discussion and decision on prioritized work item list
	Complete Ranking by Criteria spreadsheet and review results Ranking by Ballot Decision of prioritized list of proposals
10:30-11:00 CT	Break
11:00-11:30 CT	Next Steps
	Assignment of authors, due-dates, etc. for completion of Detailed Proposal (due date TBA) for turn-over to TC in November
11:30-12:30 am CT	Marketing and publicity planning
	Educational presentation content and webinars Assess status and impact Plan work items for coming year Wiki profile descriptions Assess status and work to be done Preparation for meeting at HIMSS Discussion of EU meetings like Wohit Assess other opportunities for communicating about ITI work
12:30-1:30 CT	LUNCH
1:30-2:30 CT	White Paper Updates
	Review status and plan next steps
2:30-3:00 CT	Strategic planning and liason activities
	IT Infrastructure Strategy/Categories Review and assess ITI Outreach and liason activity Assess status and planning
3:00 - 3:30 pm CT	Wrap-up
	Schedule followup tcons Assess Trial Implementation profiles movement to Final Text Educational presentations and webinars White Paper Updates Other
3:30 pm CT	ADJOURN