GDC Minutes 2016-02-08

Welcome

• Participants

• Jürgen Brandstätter
• Mike Nusbaum
• Stephane Spahni
• Nichole Drye-Mayo
• Didi Davis
• Joyce Sensmeier
• Loida Lleonart (HIMSS Europe)
• Kim Mancha (HIMSS Europe)
• Andrea Garay

• Approval of agenda

• Approved

Report on e-HealthWeek program planning

• by Loida

• Work is between HIMSS and MOH of Netherlands
• Final program is (internally) presented tomorrow
• Loida will do a check on the time-frame to see if the eHW schedule is still in sync with the WS schedule (especially on Wednesday)

• Action item: Notify Jürgen asap (Loida)

Syncing and issue handling with HIMSS

• Marketing

• We keep in tight contact for synchronizing the marketing steps

• Program

• WS program almost final (waiting for schedule synching)
• Action item: Submit final program to Loida (Jürgen)

• Speaker invitation

• Only 4 (traditional) speeches
• Rest are panel discussions
• Speakers and panelists are managed primarily by IHE
• If HIMSS needs information (picture, bio, etc.) HIMSS will tell IHE
• Kim offers scheduling a "Speaker instructions for the processes and procedures (not content)" WebEx
• Action item: We contact Kim if we the first speaker/panelist confirmed for learning how to do registration, etc. (IHE)

WS Program planning - current status

• IHEWorldSummit-TentativeProgram v8

WS Program planning

• Keynote and panel review

• Opening keynote

• David Mendelson, IHE International Co-Chair has offered and declared his ability to also cover IHE Essentials
• Decision: Approved

• US Keynote

• Mariann confirmed and on track

• Panel 1

• Title is confirmed
• Action item: Abstract pending (Charles)

• Panel 2

• Panel chair Elliot Sloane has to wait for confirmation of travel funding

• Confirmation probably this week

• Decision: We wait for this decision
• If positive:

• Title approved by group as working title
• Action item: Title and Abstract review (Elliot)

• Panel 3

• Panel chair Christian Lovis is on vaccation for the next two weeks
• Action item: Review title and abstract (Stephane)
• Decision: We publish with this title/abstract to not block the publishing process

• Social Event

• Loida works on it, will come up with proposals asap
• Estimated percentage of participants: about 60% of registered people (depending on the amount of international travellers)

• Panel 4

• Title and abstract is approved for being published

• EU keynote

• Gerald Cultot confirmed
• Title was requested to change by Gerald to extend scope: Change Approved
• Current proposal: Speech for 25min + Interview
• No confirmation yet (Jürgen and Karima take care)

• Panel 5

• Title and abstract (slightly amended) are approved
• Action item: Final review and approval (Chris)

• Panel 6

• Title and abstract are approved for publishing
• Comments to recruiting panelists:

• Recommended amount of panelists: 4
• Please pick them as "internationally" as possible (not only US/EU)
• Panelists shall not be on more than one panel

• Closing speech

• Election of new IHE International co-chair is in progress
• One candidate: Michael McCoy
• In informal talks to him he indicated interest in holding the closing on the summit
• Decision: Wait for the election outcome (Mar 4)
• Decision: We don't block publishing (write "Co-Chair IHE International" as speaker)

• Instructions for Panel Chairs

• Action item: Send out today (Jürgen)

• New version of program:

• IHEWorldSummit-TentativeProgram v9

Marketing

• Already discussed

Any other business

• None

Next meeting

• Feb 23, 2016, 11am CT (18:00 Paris time)

• Loida and Kim will be invited

Global Deployment Coordination Committee