Pharm Tech Minutes 2013.06.11

10:00 - 10:15 Welcome

• Call to Order/Roll Call

• Jürgen Brandstätter
• Jacqueline Surugue
• Simon Letellier
• Michael Tan
• Michiel Sprenger
• Christof Gessner
• Jose Costa Teixera (GoToMeeting)
• Marc Robberecht (GoToMeeting)
• Leonidas Tzimis (GoToMeeting)
• Thierry Geraud (GoToMeeting)
• Gert Koelewijn

• Review and Approve Agenda

• Approved

• Approval of minutes of TCon May 30, 2013

• http://wiki.ihe.net/index.php?title=Pharm_Tech_Minutes_2013.05.30
• Approved (Jürgen, Michiel abstain)

10:15 - 10:45 Schedule 2012/2013 and 2013/2014

• Schedule 2012/2013

• Typo fixed, new version 1.1 published
• ftp://ftp.ihe.net/Pharmacy/yr4_2012-2013/Planning_Committee/Schedule/Schedule_2012-2013_v1.1.doc

• Schedule 2013/2014

• First draft version v0.1

• Planning phase approved
• F2F meetings

• Locations: (1) Paris, (2) Vienna, (3) Porto approved
• Dates: (1) maybe minor change, (2) approved, (3) maybe minor change

• ftp://ftp.ihe.net/Pharmacy/yr5_2013-2014/Planning_Committee/Schedule/Schedule_2013-2014_v0.1.doc

• Domain Milestone Dates

10:45 - 11:30 Events

• CAT EU 2013 Status

• Eric absent -> no information

• IHE International World Summit

• Jürgen reports

• Webinar Series

• We get annually asked to prepare marketing material and webinar educational sessions
• Webinar sessions are 1 hour, done once live (with Q&A) and recorded

• Either one webinar per topic or just one webinar with more speakers covering all topic

• Didn't participate in last year and this year
• Becomes more and more technical -> Jacqueline and Simon can't cover that any more

• Technical people must cover that

• Jose volunteers for doing a webinar for HMW
• Jürgen gets volunteered by Jose for doing a webinar for CMPD, PRE, PADV and DIS

• Jürgen will think on it :-)

• Next cycle starts at spring 2014, webinar takes place in summer 2014

13:30 - 14:30 Action item status

Work- and Action-items list

• Hospital Pharmacy

• Distribution and supply of items (Marc, Simon)

• Marc: "Extends use-cases, Incorporating the use-cases in the whitepaper and adding the sequence diagrams, New version of the whitepaper will be published"

• No information

• Jose: Prepare a paper about "How to use bar-code in Pharmacy"

• No information

• Medication_Catalog / Formulary

• Simon: Slides will be prepared for the F2F meeting after the review of NCPDP and other US existing documentations

• Slides will be discussed at the appropriate slot tomorrow

• Community Pharmacy

• CMPD Exceptional cases and Refinement CMPD workflows (?)

• Owner needed

• XDW at CPM (?)

• Owner needed, on hold until "CMPD Exceptional cases" is finished

• Separation of CMPD actors into "Content Creator" and "XDS Publish/Retrieve" actors (Jürgen)

• Jürgen: "First check and evaluation"

• Not done yet, will be prepared for beginning of next season. Intention to create CPs.

• Introduce ADM into CMPD Profile (Jürgen)

• Jürgen: Create "Change proposal on CMPD introducing a Administration actor"

• Started but not finished, postponed to beginning of next season (sync it with ADM profile)

• Eval_CMPD.b (Michael)

• On hold until "Separation of CMPD actors" is finished
• Michael: Part 2 of evaluation: Architecture, Actors, Transactions

• Cross-domain

• Medication Documentation

• Part 1: Hierarchy/Definitions (Stephen)

• Jacqueline, Stephen, Melva, Leonidas will provide use-cases, Michael reviews

• Postponed until "Medication Management Related Concepts and Definitions" is completed

• Part 2: Data-sources and the according nature of the data (Jose)

• Jose: Populate speadsheet with information elements and coverage analysis (Jose starts populating the vertical axis)

• Completed

• Jürgen: Populate speadsheet with information elements and coverage analysis (Austria)

• Postponed, because Austrian project delayed. Expected end of summer.

• Michael: Populate speadsheet with information elements and coverage analysis (Netherlands)

• Not started yet, Expected end of June

• Stephen: Populate speadsheet with information elements and coverage analysis (Australia)

• Not started yet, no information

• Marco: Populate speadsheet with information elements and coverage analysis (Switzerland)

• Not started yet, no information

• Jürgen: Start proposal for a "Unreconsiled Medication List" profile

• Postponed, because Austrian project delayed. Expected end of summer.

• Jürgen will approach PCC for using RECON for Unreconsiled Medication List

• Approched Keith Boone at Joint Meeting in Treviso. Agreed on collaboration, but no progress yet
• Jürgen: Discuss the generic Profile for "Query/Gather/Assemble" with ITI

• Pharmacy (Austria), Lab and Contraindications (Nictiz) have strong demand in such a profile

• Glossary work item (Marco)

• Marco: "Maintaining glossary"

• No information

• ?: Contributing our terms to SKMT

• On hold until Glossary is more advanced

• Monitoring and Syncing with PCD: (Perfusion administration)

• Owner needed
• Currently no business case for this -> important but not urgent
• Postponed to next season

• General

• Use-case/CPs: Community – Hospital (Jürgen)

• Jürgen: "Contact several parties explicit for feedback"

• Not started yet, will do it until end of the week

• Validation of profile coverage of use-cases (Jacqueline)

• Jose: "Analyze, if Jacquelines use-case is sufficient for validation of coverage"

• Completed
• ftp://ftp.ihe.net/Pharmacy/yr4_2012-2013/Technical_Committee/Work-items/Validation_Profile_Coverage/Use%20case%20automated%20dispensing%20cabinets%20(ADCs)%20J.%20Surugue_JCT.doc

• Extending_Pharmacy_Whitepaper_Admission/Discharge

• Michael: "Extending Pharmacy Whitepaper: Admission/Discharge, first draft"

• First draft made, discussion tomorrow in the approriate slot

• Strategic

• Jürgen: "Slide with the statement, will be shaped between the co-chairs until suitable"

• Not started yet, discuss with HL7 group, if this is still active

• To clarify

• TCon May 30: "DICOM is OK to separate dispense and administration. Link with DICOM on Contrasts management : Jose will send an email to Jacqueline for review."

• Check with Jose, when he is online

14:30 - 15:30 Wrap-up Joint-Meeting ISO WG6, HL7 Pharmacy, IHE Pharmacy 6/10/2013

• The joint meeting was a success and we promote having future annual meetings in this way

• Common roadmap is a long-term goal, but needs a significant amount of time to achieve that

• ISO WG6 work-items:

• Prescription record
• Dispensation record
• Medicinal Product Dictonary
• Extemporaneous preparation
• Dose syntax

• Slides shown by ISO WG6

• Frits Elferink: ePrescription

• ftp://ftp.ihe.net/Pharmacy/yr4_2012-2013/Technical_Committee/Work-items/Liaison_ISO_WG6/JWG_DenHaag_Jun10,2013/20130610%20ePrescription.pptx

• Leonora Grandia: New ISO WG6 Work items

• ftp://ftp.ihe.net/Pharmacy/yr4_2012-2013/Technical_Committee/Work-items/Liaison_ISO_WG6/JWG_DenHaag_Jun10,2013/HL7%20IHE%20ISO%20presentatie%20NWIP's.pptx

• The following synergies have been identified:

• Medication Documentation

• The additional experts of ISO WG6 help proceeding faster and improve quality

• Extemporaneous preparation (aka Componds)

• the ISO WG6 work-item for "Compounds" is a valuable pre-work for our check, if our content structures are sufficient for compound medicine

• ISO WG6 asks IHE Pharmacy to review "Prescription record Committee Draft (CD)":

• Document "ISOTC215WG6N13-008 WD17523 28-05-2013.doc" has been sent to the IHE Pharmacy mailing list at Thu, Jun 6, 2013
• Commented version from Jose "ISOTC215WG6N13-008 WD17523 28-05-2013_jct.doc" has been sent to the IHE Pharmacy mailing list at Thu, Jun 9, 2013

16:00 - 17:00 Distribution and supply of items (Marc, Simon)

• Most recent version

• ftp://ftp.ihe.net/Pharmacy/yr4_2012-2013/Technical_Committee/Whitepapers/DistributionAndSupplyOfItems/IHE_Pharmacy_White_Paper_Supply_Chain_Logistics_v0.8.doc

• Still waiting for completing of Marc's action item "Extends use-cases, Incorporating the use-cases in the whitepaper and adding the sequence diagrams, New version of the whitepaper will be published"

• Next steps:

• Marc completes his action item
• Simon takes over the document and review and cross-check it with Jacqueline
• Jose takes over for final comments
• Simon takes over for finalization

17:00 - 18:00 Management and Planning

• Management and Planning

• User co-chair election

• Jacqueline's 2nd term ends this season
• Simon: Issue a call for nominates, Period: Jun 14 - Jul 14
• Simon: Issue the voting, Period: Jul 14 - Aug 5
• TCon Aug 6: Publish Voting result
• New term starts with Sep 1, 2013

• WebEx

• WebEx access via Phast WebEx unstable and too slow and less usable

• Phast uses "own" WebEx server, which seems to cause problems
• Had to use IHE-Austria's GotoMeeting as alternative

• Decision: Move to GotoMeeting if possible

• Jürgen: Ask IHE-Austria if we get the permission to use IHE-Austria's GotoMeeting Account for IHE-Pharmacy

• Updates on Wiki

• Work plan 2012-2013

• http://wiki.ihe.net/index.php?title=Pharmacy_Technical_Committee

• Roadmap

`* ftp://ftp.ihe.net/Pharmacy/Roadmap/IHE-PHARM_Roadmap_2013-06-11.xls

• PHARM Strategic Planning

• http://wiki.ihe.net/index.php?title=PHARM_Strategic_Planning

• Simon: Work over all Wiki-pages and add correct "back"-navigation to every page

• Domain Coordination issues

• New supplement template

• ftp://ftp.ihe.net/Pharmacy/DCC/Templates/IHE_Supplement_Template-V7.4.doc
• Intended to be used for new profile development
• Decision: We will not cross-check and overwork our current profiles

• Actual DCC work

• Frequency reduced to one TCon per month
• Main topic: More collaboration between domains

Pharmacy Technical Committee