Ihero job jar

The IHE-RO Job Jar

The creation of a 'job jar' to collect tasks, prioritize them, and solicit volunteers.

The Priority correspond to the following

5 - Highest Priority, Secretariat

4 - Higher Priority, PC Co-chair leadership

3 - High Priority

2 - Medium Priority

1 - Low Priority

0 - Should be removed from the list

The Lead corresponds to one or more of the following:

Abbrev	Role	Contact Info
RO	Radiation Oncologist, PC Co-chair	Bridget Koontz, bridget.koontz<at>duke.edu
MP	Medical Physicist, PC Co-chair	Colin Field, colin.field<at>ahs.ca
V	Vendor, PC Co-chair	Mark Pepelea, mark.pepelea<at>philips.com
Pub	Publications Committee (ASTRO)	Charles Able, cable<at>wfubmc.edu Akkamma Ravi, akr9001<at>med.cornell.edu
Sec	Secretariat	Crystal Carter, crystal.carter<at>astro.org

Volunteers that have been identified should not be considered as owning the task. Other assistance is appreciated; please contact one of the above.

Please replace <at> with @ to generate the correct email address.

Status Update Sheets

To view the status on the job jar activities, please click on links below:

Job Jar Activities: Co-Chair Bridget Koontz

Job Jar Activities: Co- Chair Colin Field

Job Jar Activities: Co- Chair Mark Pepelea

IHE-RO Job Jar

Job	Description	Priority (5=hi, 1=low)	Lead	Volunteers	Date	Status
Establish IHE-RO Structure	Is a Steering committee, Clinical Advisory Committee needed ?	5 PC	Sec	Crystal Carter
PC TCONs & meetings	Organize Calls	5 PC	Sec	Crystal Carter
IHE Vision Document	Prepare and Update annually	5 ASTRO	Sec	Crystal Carter
IHE-RO Structure	Establish and publicize Terms of Reference, Position Terms, Succession planning	4 ASTRO	MP
Job Jar	Organize and maintain the job jar	4 ASTRO & PC	MP
PC and TC Membership and participation	Recruit volunteers for IHE-RO effort. Identify new stakeholders, and volunteers from other countries	3 PC & ASTRO	RO	Nick Linton, May Wahab
Physician communication strategy and IHE-RO compliance	Develop simple concise statement of “what does this mean to me in the clinic ?” Define what IHE-RO compliance means. IHE-RO compliant planner means … IHE-RO compliant advanced planner means … reference IHE-RO helper	3 ASTRO	RO	Bridget Koontz, Mary Feng
IHE Communications	Participate in TC TCONs	4 PC	RO, MP, V	PC co-chairs rotate
IHE Communications	Participate in IHE co-chair TCONs	4 PC	RO, MP, V	Crystal Carter, PC co-chairs rotate
Other IHE-RO country domains	Communicate with other IHE-RO country domains, e.g. Japan, Netherlands	3 PC	V	May Wahab
FDA	Prepare white paper (details needed) USA specific.	2 ASTRO	RO	May Wahab, Zheng Chang
Publications and promotion	Organize all communications with RO community through publications committee	3 ASTRO & PC	RO	Charles Able, Akkamma Ravi, Bridget Koontz, Zheng Chang, Nick Linton, Carnell Hampton, Marc Mlyn, May Wahab
IHE Webinar	Prepare and give IHE Webinars	3 PC	Pub	Colin Field, Bruce Curran
Connectathon results	Publicize results (via IHE-RO helper)	3 ASTRO	MP	Bruce Curran, Akkamma Ravi, Mohammad Salehpour
For DPDW profile	provide continual feedback to the TC for development of the profile and reports progress back to the PC. Provide evaluation of completed profiles (make it user case specific)	3 ASTRO	V	Richard Popple, Sha Chang
For TDW-II profile	provide continual feedback to the TC for development of the profiles and reports progress back to the PC. Provide evaluation of completed profiles (make it user case specific)	3 ASTRO	V
For QAPV profile	provide continual feedback to the TC for development of the profiles and reports progress back to the PC. Provide evaluation of completed profiles (make it user case specific)	3 ASTRO	V	Richard Popple, Alfred Siochi, Mark Pepelea, Nick Linton,
SAM	Prepare content for SAM	2 ASTRO	RO	Kevin Albuquerque, Tony Quang, Ramesh Rengan, Akkamma Ravi, Colin Field, Rishabh Kapoor
Distribution of info	Take IHE-RO message to other meetings (Lung, GU, etc). Stop giving talks to ourselves	3 ASTRO	Pub	May Wahab
Use Case Selection	Organize use case solicitation, definition, selection, prioritization, interface with TC	3 PC & ASTRO	V	Colin Field, Mark Pepelea, David Nikolai, Crystal Carter, Marc Mlyn, all PC during process
Use Case Follow-up	Followup with individuals who submitted as use case to let them know what is happening	2 PC	V	Nick Linton
IHE-RO helper	Web-based tool to publicize document IHE-RO solutions	3 ASTRO	MP	Rishabh Kapoor (short term), ?? (long term), Akkamma Ravi
Connectathon Judging	Attend the connectathon and serve as an independent judge	3 PC & ASTRO	MP	Lakshmi Santanam, Zheng Chang, Sha Chang, Carnell Hampton
Wiki	keep it up to date	3 PC	SEC	Crystal Carter
RT Process flowchart	Look at process map and re-examine where we have use cases on it (safety, workflow)	3 ASTRO	MP	Ning Jeff Yue, Mohammad Salehpour, Mary Feng, Richard Popple, Alfred Siochi, Nick Linton, Sha Chang, Marc Mlyn
Patient Archive	Develop Use Case, vision to include long term goal of providing a patient archive with patient access. EMR requirements ? Could be tied to RT Process flowchart. Should be this be dealt with as a use case ?	1	MP	Nick Linton
Communications	Interactions with technical groups (e.g. TC, RT Shareholders, NEMA, others)	3 PC	MP	Dave Nikolai
Business Model	Manage our budget, set fee structures, develop funding opportunities. How do we use resources.	4 ASTRO & PC	V
Connectathons	Support TC for connectathon planning and execution	2 PC	V
ESTRO Connectathon ?	Will we have a presence at ESTRO ?	2 PC	V
Fund raising	Identify and approach (or organize request) to organizations for funding	2 ASTRO	V
Closing the Loop	Ensure vendors release products  into the RO market within a certain time period from when the products passed at a Connectathon	3 PC	V	Mark Pepelea, Carnell Hampton
Re-testing at connectathons	Prepare guidance document for re-testing at connectathon	3 PC	V
Test Laboratory	Figure out what IHE-RO needs to do	3 ASTRO	V	Colin Field