Domain Planning Committee Cochair: Difference between revisions
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[[Domains#Planning Committee| Domain Planning Committees]] have two administrative cochairs who are responsible for the tasks below. Since everyone has a real job, having two cochairs allows them to load balance and there is a better chance there will be at least one cochair at each meeting. The cochairs are elected by the Domain Planning Committee, typically for two-year terms in alternate years so new cochairs will have an experienced cochair to help them get up to speed. | |||
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==Publicly Communicate your Domain Activities== | |||
* Maintain the master Timeline on your [[Domains| Domain Page]] | |||
* Maintain the Profile Selection information on your [[Domains| Domain Page]] | |||
* Provide advance notifications of the main process deadlines and milestones to your Domain Sponsor Liaison for publication on IHE News. | |||
==Maintaining your Committee Roster== | |||
* Edit the master roster on your [[Committees| Committee Page]] accordingly | |||
==Scheduling Meetings== | ==Scheduling Meetings== | ||
CoChairs are responsible for adding entries to the [http:// | CoChairs are responsible for adding entries to the [http://ihe.net/Events/ IHE Calendar] for all T-Cons and Meetings. | ||
:* Click "Add Event" at the top of the calendar | :* Click "Add Event" at the top of the calendar | ||
:* Pay attention to the Time Zone (IHE usually uses Central Time, i.e. Chicago) | :* Pay attention to the Time Zone (IHE usually uses Central Time, i.e. Chicago) | ||
| Line 26: | Line 32: | ||
==Chairing Face-to-Face Meetings== | ==Chairing Face-to-Face Meetings== | ||
== Etc == | |||
Recommend that Cochairs attend Tech Cmte meetings to facilitate handoffs and proper division of tasks. | |||
Latest revision as of 10:04, 24 October 2013
Domain Planning Committees have two administrative cochairs who are responsible for the tasks below. Since everyone has a real job, having two cochairs allows them to load balance and there is a better chance there will be at least one cochair at each meeting. The cochairs are elected by the Domain Planning Committee, typically for two-year terms in alternate years so new cochairs will have an experienced cochair to help them get up to speed.
Publicly Communicate your Domain Activities
- Maintain the master Timeline on your Domain Page
- Maintain the Profile Selection information on your Domain Page
- Provide advance notifications of the main process deadlines and milestones to your Domain Sponsor Liaison for publication on IHE News.
Maintaining your Committee Roster
- Edit the master roster on your Committee Page accordingly
Scheduling Meetings
CoChairs are responsible for adding entries to the IHE Calendar for all T-Cons and Meetings.
- Click "Add Event" at the top of the calendar
- Pay attention to the Time Zone (IHE usually uses Central Time, i.e. Chicago)
- Include the Cmte Name in the Title
- List yourself as the Contact
- Select your committee in the Group pulldown
- Indicate the agenda/topic in the Event Description box
The sponsors are responsible for sending out notifications to the committee mailing list:
- when the meeting is first scheduled
- as a reminder a day or two before the meeting
Chairing T-Cons
Chairing Face-to-Face Meetings
Etc
Recommend that Cochairs attend Tech Cmte meetings to facilitate handoffs and proper division of tasks.