Domain Planning Committee Cochair

Domain Planning Committees have two administrative cochairs who are responsible for the tasks below. Since everyone has a real job, having two cochairs allows them to load balance and there is a better chance there will be at least one cochair at each meeting. The cochairs are elected by the Domain Planning Committee, typically for two-year terms in alternate years so new cochairs will have an experienced cochair to help them get up to speed.

Publicly Communicate your Domain Activities

• Maintain the master Timeline on your Domain Page
• Maintain the Profile Selection information on your Domain Page
• Provide advance notifications of the main process deadlines and milestones to your Domain Sponsor Liaison for publication on IHE News.

Maintaining your Committee Roster

• Edit the master roster on your Committee Page accordingly

Scheduling Meetings

CoChairs are responsible for adding entries to the IHE Calendar for all T-Cons and Meetings.

• Click "Add Event" at the top of the calendar
• Pay attention to the Time Zone (IHE usually uses Central Time, i.e. Chicago)
• Include the Cmte Name in the Title
• List yourself as the Contact
• Select your committee in the Group pulldown
• Indicate the agenda/topic in the Event Description box

The sponsors are responsible for sending out notifications to the committee mailing list:

• when the meeting is first scheduled
• as a reminder a day or two before the meeting

Etc

Recommend that Cochairs attend Tech Cmte meetings to facilitate handoffs and proper division of tasks.