RO RO-HIS WorkingGroup

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RO - HIS Communication

HIS Committee Chair

Charter

This working group of the IHE-RO Technical Committee was formed to determine the necessary communication between a radiation oncology EMR, generally handled by a Treatment Management System (TMS), and a Hospital-based EMR, generally known as a Hospital Information System (HIS).

Within the charter of this group is to gather information on current electronic exchange of information (patient ID, scheduling, billing, and clinical data) as well as clinical needs. It is expected that this group will also need to investigate the need for extensions to the HL7 standard to handle RO concepts.

Previous Work

  • Call for Participation Issued: 11/1/2013
  • Discussion - TC Face-to-Face: 02/26/2014
    • What are the use cases? We don't know..
      • Billing would definitely be one.
      • Scheduling? Further analysis...
        • What do the users expect from an RO scheduler?
        • Admission, discharge, referral
        • Checking on patient progress...?
        • Appointment modification and agreement between HIS / TMS (See Sam Brain, Stanford, for more information)
      • Prescription, lab reports (would this include treatment recording?)
        • Likely reports are useful, could be delivered via CDA as a PDF
        • ESI profile has parent order issued from HIS / Child order status updates from TMS
    • Next Steps:
      • Clinical people
        • Where are the hospitals/health orgs spending money to get the integration?
      • HIS Expertise
        • What needs are not currently met with HIS base functions to RO?
      • What is the problem/scope? (see Workflow_Exchange)
        • Feel we need to go to Clinical Advisory / Planning to get feedback, review and rewrite the use case...supply more concrete information.
    • Discussed: Is this a priority?
      • Strong feeling that this is a definite issue in the clinical workflow
      • Not sure if this will be priority from Clinical Advisory / Planning
      • Doing scoping / exploration not a waste of time certainly

Current Work of IHE-RO HIS Sub Committee

  • Discussion - IHE-RO HIS Sub committee conference call: 03/15/2016
    • Discussed the Health information exchange information from the ASTRO's HIT sub-committee. The subcommittee has identified data elements vs. free-text portions for several radiation oncology templates , including consult, on-treatment, and follow-up visit notes and summaries. The subcommittee is cross comparing other ASTRO initiatives such as APEx standards, Survivorship Care Plan, and draft Standard Prescription White Paper to determine consistency in data collection and presentation. Because there are no members on the subcommittee who have the requisite background in defining terms (i.e. HL7, DICOM, etc), the subcommittee is determining whether this requires direct involvement with vendors who have expertise in this field. ** Rick Lovett, MD – chair ** Join Luh, MD – vice chair ** Ksenija – Liaison


  • Discussion - TC Face-to-Face: 04/19/2016 & 05/17/2016
    • Discussed 5 advantages and disadvantages of 5 patient creation scenarios where RO patient info is transferred between HIS to RO-TMS. Document

Working Documents

Teleconferences and Meetings

IHE-RO Calendar

Dates and Times are US Eastern Time (Washington, DC UTC-0500) unless otherwise noted.

  • Most calls are the 2nd Tuesday of the month at 11am ET.
Date Time Location Topic Agenda Minutes
2019
September 10, 2019 11:00amET Teleconference General Agenda [[Media: | Minutes]]|
August 6, 2019 11:00amET Teleconference General Agenda [[Media: | Minutes]]|
July 9, 2019 11:00amET Teleconference General Agenda [[Media: | Minutes]]|
June 11, 2019 11:00amET Teleconference General Agenda [[Media: | Minutes]]|
May 14, 2019 11:00amET Teleconference General Agenda [[Media: | Minutes]]|
April 9, 2019 11:00amET Cancelled General Agenda Minutes
March 12, 2019 11:00amET Cancelled General Agenda Minutes
February 12, 2019 11:00amET Teleconference General Agenda Minutes
January 8, 2019 11:00amET Teleconference General Agenda [[Media: | Minutes]]|
2018
October 9, 2018 11:00amET Teleconference General Agenda Minutes
September 11, 2018 11:00amET Teleconference General Agenda Minutes
May 8, 2018 11:00amET Teleconference General Agenda Minutes
2017
2016
August 9, 2016 11:00amET Teleconference General Agenda Minutes
July 12, 2016 11:00amET Teleconference General Agenda Minutes
June 21, 2016 11:00amET Teleconference General Agenda Minutes
May 17, 2016 11:00amET Teleconference General Agenda Minutes
April 19, 2016 11:00amET Teleconference General Agenda Minutes
March 8, 2016 11:00amET Teleconference General Agenda Minutes
February 9, 2016 11:00amET Teleconference General Agenda Minutes
January 12, 2016 11:00amET Teleconference General Agenda Minutes
2015
December 7, 2015 11:00amET Teleconference General Agenda Minutes
November 12, 2015 11:00amET Teleconference General Agenda Minutes