GDC Minutes 2019-12-19

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Welcome

  • Participants
  • Jürgen Brandstätter
  • Stephane Spahni
  • Ron Schilling
  • Charles Parisot
  • Alexander Berler
  • Matthew Rhodes
  • Approval of agenda
  • Approved


Program Planning

  • Material:
  • Program draft schedule working document (tab "Program"): Program draft google doc
  • FTP location for IHE World Summit 2020 material: [1]
  • Discussion on Topics, speakers
  • EC slot (Jürgen)
  • Confirmed that we get an EC speaker!
  • GS1 slot (Esther, Jürgen)
  • No progress yet
  • Radiology panel (Ron)
  • Action item: Ask Peter Mildenberger for chairing the block (Jürgen)
  • European Hospital Provider slot (Jürgen)
  • AOK declined as well. Slot cancelled and replaced by the ADB/SILA slot


Requests for slots

  • Status
  • ADB/SILA: accomodated by replacing the AOK slot
  • Action item: Invite speaker (Jürgen)


Budget, Cost, Fees

  • Status Fee scheme
  • Fee scheme was approved by IHE EU SC (see minutes)
  • as outlined in the Google Doc
  • Sponsoring
  • The creation of a sponsoring package for the "Networking Dinner" was approved by both IHE Int Board and IHE EU SC
  • Sponsorship under the general IHE CAT Sponsorship rules
  • Price level: 3k€
  • Strictly limited to the reception (not the event)
  • Sponsoring slot number restricted to 4 sponsors (if much demand extend to 6 maximum)
  • First come, first named
  • Rights:
  • Sponsor name (+ small logo?) on "Networking reception part" of program ("Dinner sponsored by ...")
  • Show logo at Networking reception floor (about 4 rollups with logos)
  • Published pictures of Networking Reception will make sure that logos are shown
  • Costs estimated: 2k for rollups
  • Action item: Negotiate with potential sponsors and work out a sponsoring package for IHE EU approval (Jürgen)


Marketing

  • EMail Banner
  • Status update (Jürgen)
  • Sent to MarCom team -> Done
  • Publish Draft program
  • Status
  • Define next steps
  • 1) Issue draft program (asap)
  • Done
  • 2) Set up registration (to be ready for launch)
  • In progress
  • Prepared before IHE-EU SC meeting at Dec 18th
  • 3) Starting registration
  • Registration is prepared and will be opened at December 20th, 2019
  • 4) Marketing package
  • Logos, Texts, etc. for e.g. National Deployment Committes to advertise the event
  • Targeted for December 2019
  • Action item: Create a marketing kit (IHE EU MarCom)
  • 5) Issue complete program
  • Targeted for January 2020


Next meeting

  • Jan 30, 2020, 7am - 8am CT (14:00 - 15:00 CEST)


Global Deployment Coordination Committee