GDC Minutes 2015-06-30

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Welcome

  • Participants
  • Jürgen Brandstätter
  • Mike Nusbaum
  • Lapo Bertini
  • Jamie Kontos
  • Nichole Drye-Mayo
  • Evert Sanders
  • Joan McMillen
  • Karima Bourquard
  • Harm-Jan Wessels
  • Chris Carr
  • Attila Farkas
  • Stephane Spahni
  • Lynne Zucker
  • Charles Parisot
  • Review and Approve Agenda
  • Approved


World Summit Status Quo

  • Mission
  • The World Summit could be the one “truly international” IHE event to give IHE an international touching base.
  • A spot to "meet" and "feel" IHE
  • Bring people together and create communication
  • Among IHE Deployment Committees
  • Between IHE people and IHE-interested parties (gov, projects, ...)
  • Demonstrate the "excellence" of IHE
  • Raise the image and reputation of IHE
  • Celebrate ourselves
  • Let participants from Deployment Committees feel as an "IHE Family"
  • Strategy to fulfill the mission
  • Provide a high-class program, venue and atmosphere
  • Not "Working Group Meeting" character
  • To attract high-class speakers, IHE champions and audience
  • Past events
  • Successfully held in Istanbul 2013
  • Two times cancelled in 2014 (Orlando, Chicago)
  • Skipped for 2015
  • Next time 2016?
  • Event concept (in Istanbul)
  • Key notes held by IHE Internals + Panel sessions to certain topics + Social events included (even hotel booking)
  • Advantages:
  • Panellists were recruited out of participants -> no additional costs, no blocking because of waiting for speaker confirmation
  • People felt convenient and not just as listener but a kind of "active part of the community" -> teambuilding factor ("we are IHE family")
  • Lessons learned
  • Start to plan and announce early
  • Having good marketing and communication
  • Liaison organizations must be used for marketing (HL7, ISO, ...)
  • For cost coverage: 70% of the audience must be activated by the region, rest can be filled international
  • Deployment Committees must be strongly enchoraged to activate their members
  • IHE people have to be treated same as external participants (no bonus for the "own" event)
  • Organizing team must be solid, champion needed to lead!
  • A lot of work -> financing concept is needed


Strategic questions

  • Do we need such an event?
  • Principally yes
  • How does it fit to CATs, HIMSS or other regional IHE events?
  • Jürgen: The WS could as well be an additional "branch" of a CAT (in US, EU, etc.)
  • Mike: CATs are different to the WS. They are too regional. WS should be "international".
  • Harm-Jan: Should be international
  • Jürgen: Should be international and not dependend on a CAT (could be grouped, but doesn't have to)
  • Lynne: Advantage that there are already a lot of people at a CAT. A lot of synergy already in place. WS could be another surrounding event.
  • Chris: Copies Lynne
  • Karima: Decision depends on the WS objectives
  • Charles: WS objective is also to attract people around the world who do not know how to engage IHE. Internal meetings are not suitable for that purpose.
  • Evert: Grouping with e-Health Week in Amsterdam is a proposal for the WS
  • Stephane: Linking with a CAT does not target the same people
  • Chris: Local stakeholders are most important (they have to bear the 70% participation), so local audience is anyway the most
  • Karima: WS workshops seem not so different to CAT workshops. New people should be attracted.
  • Jürgen: By going to local WSes combined with CATs we lose the WS as a top-level IHE hot-spot. Organization would fall into local responsibilities (IHE USA, IHE EU, etc.)
  • What purpose and character should it have to make sense?
  • Harm-Jan: Raise participation by: WS could be grouped with IHE International group meetings, Should be a forum for recognition of IHE, should have an overarching theme (maybe fitting to the liaison event)
  • Stephane: Could also be grouped with an external meeting to gain participation
  • Charles: Objects, because the WS is already 2-3 days + the other events = too long time span
  • External grouping only makes sense, if parallel (to share costs, synergy in organizing)
  • Possible dates/locations?
  • Which region (Europe, US, Asia, ...)?
  • Jun 8-10, 2016 (Wed-Fri) -> we could place it Mon/Tue
  • Q: Other surrounding events conflicting?
  • Evert: e-Health Week in Amsterdam is organized by Dutch gov. Could be asked for IHE participation.
  • Charles: e-Health Week is divided into two parts: one gov + EU Commission driven the other one congress-commercial-style
  • Mike: Incorporation within e-Health week is ok as long as we stay cost-neutral


Todo

  • Evert: Checks the possibilities to incorporate within e-Health week
  • TCon with Nictiz will be organized to clarify next week
  • Evert, Nictiz, Jürgen, Mike, Harm-Jan


Conclusion

  • Question if international or local is not clearly answered
  • e-Health Week Amsterdam 2016 is a good option


Next Meeting

  • This discussion continues at: Jul 14, 2016, 9am - 10am


Global Deployment Coordination Committee