Eye Care Change Proposal (CP)

Introduction

The EYECARE CP process follows the general IHE CP process described on the Change Proposal process page. The following sections give more detail on the general process for EYECARE participants involved in the CP process.

The EYECARE specific CP Process

The following text explains what the process used by the EYECARE commitee in processing submitted CPs. It is consistent with the general IHE CP process and is informative only.

1. Submission into the Incoming directory. This is typically done via an email to the EYECARE Technical Committee co-chair or staff directory if you have access to the ftp write password.
2. First consideration by the committee. If CP is accepted it is given a CP #, assigned an editor, renamed to CP-ITI-xxx-00.doc and placed in Assigned. If CP is rejected it is moved to Rejected and submitter is informed of explanation for rejection. Likely reasons for rejection are: duplicate, merged, withdrawn or not enough information to understand the request. Rejected CPs can be resubmitted with more information for reconsideration.
3. Committee works with editor to draft the CP. Versions are kept in Assigned directory and numbered -00, -01, -02, etc.
4. Committee decides CP is ready for ballot. Latest version of CP is moved to Completed diretory and old versions are moved to old_versions.
5. Co-chair collects Completed CPs into a ballot. The Ballot directory will be used for this.
6. Ballot is released to the general community for voting
7. Votes and comments are collected. All yes votes means the CP passed ballot and moved to FinalText. No votes are resolved by the committee. Sometimes CP is withdrawn, sometimes NO voter changes to yes vote after explanations. CP may be updated in this process. If updates are insignificant (clarification only) the CP is considered passed. If updates are significant the CP is submitted for another ballot.
8. CP approved in ballot are put in FinalText and scheduled to be integrated into the Technical Framework or Supplement.

Directory Structure

As CPs are processed through various statuses they move from one directory to another. The directories invoved are:

Assigned

contains CPs that have been assigned an editor and are being actively worked on by the committee, i.e. Assigned status

Ballots

contains Ballots that have been released for voting by the general community

Canceled

contains CPs that have been canceled, i.e. Canceled status

Completed

contains the last version of a CP that is in Completed status. It is waiting to be put in a ballot

FinalText

contains the last version of a CP that is in FinalText status. It is has been approved by ballot and is waiting to be integrated into the TF.

FinalText/Integrated

contains the version of the CP that was integrated into the TF.

Incoming

contains CPs which have been submitted but have not been assigned a CP number or an editor. This is the place that new incoming CPs are placed prior to the first stage of processing by the committee.

old_versions

Contains old versions of Completed and FinalText CPs

Rejected

CPs that have been submitted by rejected by the committee

Status

contains spreadsheets describing the status of CPs.

Archived Change Proposal pages

Ongoing work on CPs is placed on the current year CP page.

EYECARE CP Tracking

All Change Proposal management is in EYECARE CP ftp site. The tracking spreadsheet can be accessed at Status directory. It is the file with the most recent date in that directory.

Integrated CPs

These CPs have been integrated into the Version 6.0 of the Technical Framework and the 2009 version of Supplements.

CP	Title	Profiles Affected	Date
TBD	TBD	TBD	TBD

Final Text CPs

These CPs are ready for integration into the Technical Framework and Supplements.

CP	Title	Profiles Affected
TBD	TBD	TBD

Completed CPs

Ballot 1 CPs

Note: All CPs passed ballot and are reflected in the Final Text table.

CP	Title	Profiles Affected
TBD	TBD	TBD

Ballot 2 CPs

CP	Title	Profiles Affected
TBD	TBD	TBD

Assigned CPs

CP assignment

For a list of CPs as they are currently assigned see the latest CP-EYECARE-Tracking-2009.