GDC Minutes 2019-04-24

Welcome

• Participants

• Jürgen Brandstätter
• Stephane Spahni
• Karlien Erauw
• Paul Whitehead
• Lapo Bertini
• Bruno Laffin
• Steve Nichols
• Claudio Saccavini
• Samrend Saboor

• Approval of agenda

• Approved

IHE World Summit 2020 Concept Planning

• Planning Google doc

• IHE World Summit 2020

• Discussion

• Calculation

• Jürgen Brandstätter: The price levels developed in the first meeting were based on the pricing of the IHE Symposium of 2018, which was 200 € for a one-day event

• -> about the double of that price was assumed for the designed 2-day event

• Samrend Saboor: the assumption of 150 participants might be realistic, but that the calculation should rather work with the lowest assumed participation

• -> the numbers were lowered from 150 participants to 100
• As a consequence the travel budget had to be lowered to 4000 € to get a zero balance

• Lapo Bertini: the presented pricing is much too high and should be based on an analysis of price levels of similar events. This event shall be seen as a "product", for which the market price has to be determined by a market survey (how much are people willing to pay for this)

• -> the pricing was lowered to 290 / 190 / 50 € (about the price level of this years symposium)
• As a consequence the balance gets negative by 12k EUE
• The group saw no chance to reduce costs sufficientlyn to get the balance to zero

• -> Sponsorship would be needed

• The discussion had to be interrupted due to the end of the meeting

• Decision

• Due to time, no solution for the negative balance in the calculation could be found
• Decision: This result will be presented to the IHE EU SC on May 2nd for open discussion

• A quick market survey for price levels of compareable events will be researched as supporting material

Next meeting

• tbd

Global Deployment Coordination Committee