IHE Lab Meeting Minutes Face to Face Meeting

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Meeting Organization

  • Host: Naomi Ishii - Hitachi High-Tech (Monday), JAHIS (Tuesday & Wednesday)
  • Chair: François Macary
  • Secretary: Ron Ranauro
  • Daily organization & adjustments:
  • Monday 19: 9 am to 5 pm, room: Hitachi coffee breaks: 10:30, 3 pm lunch: 12pm
  • Tuesday 20: 9 am to 5 pm room: JAHIS coffee breaks: 10:30, 3 pm lunch: 12pm
  • Wednesday 21: 9 am to 1pm room: JAHIS coffee break: 10:30 lunch: 12pm
  • Meeting documents and materials are available on: ftp://ftp.ihe.net/Laboratory/Face%20to%20face%20meetings/Tokyo_2011/

Minutes (NOT COMPLETE- STILL BEING UPDATED)

1. Review of the objectives of this meeting

A. Check LAB governance: Domain sponsors, Secretariat, LAB Representative to IHE Board
B. LAW supplement: content review, calendar for PC release, check implementers & CAT
C. LBL options: Discussion, content review, planning, check implementers & CAT
D. LCC proposal: standards availability, editorial team, check implementers & CAT, planning
E. LAB TF: Status of last ballot of Change Proposals. Planning of Release 4.0
F. Domain Coordination Committee: procedures & docs templates, update LAB timeline
G. Participation to connectathons: Guidance

2. Agenda Review & Adjustments: http://wiki.ihe.net/index.php?title=Lab_Domain_Agenda_19September2011

3. LAB Domain current sponsors: http://wiki.ihe.net/index.php?title=Laboratory

Sponsors’ duties:
  • Organization of face to face meetings: CAP, JAHIS, ASIP Santé - per rotation
  • Organization of conference calls: CAP
  • Promotion of the IHE LAB profiles
  • Secretariat: CAP. John Ritter is the official secretary of IHE LAB. Ron Ranauro is taking the role for this meeting only.

4. Domain news (implementations, connectathons, showcases, success stories, perspectives …):

A. See presentations in the meeting folder.
B. Report from North America (Anna Orlova, Sondra Renly)
C. Report from Japan (Yoshimi Hirasawa)
D. Report from Europe (François Macary, Filip Migon, Alessandro Sulis, Francesca Frexia)
E. Connectathons testing LAB profiles:
  • North-America: January
  • Europe: April/May
  • Japan:October/November

5. IHE International &Domains Coordination:

A. John Ritter, from CAP, is unanimously confirmed by the participants as the representative of the LAB domain to the Board of IHE International
B. Two wiki pages to be updated from the output of this meeting:
C. Review templates for TF & supplements produced by the Domain Coordination Committee (deadline for review is September 30): http://wiki.ihe.net/index.php?title=Domain_Coordination_Committee#Coordination_Documents

6. Laboratory Barcode Labeling (LBL) supplement: A new optional transaction added to this profile

A. Editorial team: Alessandro Sulis, Francesca Frexia
B. Potential implementers: IMPECO, ISAZA, DIANOEMA, SYSTELAB, DEDALUS, … at European CAT 2012
C. Planning: see portfolio of projects at the end of these minutes.
D. Attention: Ensure conformance with the last DCC template for IHE supplements (vol 1, vol 2)
Discussions:
  • The event “Specimens collected” should not be part of this profile. This event exists in LTW between Order Placer and Order Filler. However it is not described explicitly enough.
  • Moreover, given the flexibility of organizations that can support the 3 major use cases of LTW (1 = “specimens collected by placer”, 2 = “specimens collected by lab”, 3 = “specimens collected by 3rd party”), it appears necessary to track the “specimen collected” event with two new actors in an independent profile. Considered in a more general scope, this new profile could carry the notifications of specimen related events, such as (“collected”, “sent to lab”, “received in lab”, “broken”, “lost”, “rejected”, “arrived on station X”, “stored in bio repository”…), in any part of the workflows of lab testing (including intra-hospital, community lab testing, and inter-lab testing). The specification of the appropriate actor groupings between the two actors of this new profile and existing actors from the other profiles LTW, LBL, ILW, LDA, LAW, would enable to accommodate the various use cases and organizations for specimen workflow (collection in ward, in dedicated phlebotomy facility, at patient home, in lab, sending to another lab …). The new profile could be named Specimen Event Tracking (SET), and define two new actors: “Specimen Event Informer” and “Specimen Event Tracker”. This is a new project to add to the portfolio of IHE LAB, in wait for someone to take it and write a supplement proposal for it.
  • The event “Specimens collected” is therefore not in scope of the LBL profile itself. The new option for the LBL profile must support only the trigger event “labels & containers delivered”, clearly under the responsibility of the actor “Label Broker”.
  • For this event, the HL7 trigger event shall be ORC-1 = “SC” : Status change of the order to deliver the containers and attached labels, which are needed for the collection of specimens required to fulfill a lab test order group.
  • The resulting status of the order shall be ORC-5 = “CM”: The order (to deliver the labels) is completed.
  • Specimen centric OML^033, fits the need of this interaction.





Attendees

  • (*) participating online


Name Organization
Filip Migom MIPS
Anna Orlova PHDSC
Jean Benech (editor for LAW vol 1) Bio Mérieux
Ed Heierman (project lead for LAW) Abbott Diagnostics
Ron Ranauro (LAB secretary for the meeting) CAP
Shigeo Hasegawa Beckman Coulter
Hiroyoshi Okada (chair of IHE LAB Japan) ITEC Hankyu-Hanshin
Nobuyuki Chiba A&T Corporation
Tsuyashi Kawata ITEC Hankyu-Hanshin
Shinishi Watanabe A&T Corporation
Francesca Frexia (editor for LBL extension) CRS4
Alessandro Sulis(editor for LBL extension) CRS4
Naomi Ishii (Host) Hitachi High-Tec
Ken Iguchi Osaka Medical College
Jim Harrison(*) (project lead for LCC) CAP
Mayu Nagao A&T Corporation
Osamu Yamada (LAB Planning Cochair) Okazaki City Hospital
François Macary (LAB Planning Cochair) ASIP Santé
Yoshimi Hirasawa (LAB Technical Cochair) Techno Medica
Sondra Renly(*) (LAB Technical Cochair) IBM
John Ritter (*) CAP
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