GDC Minutes 2013-11-20

Minutes

• World Summit - Feb. 19-21, Orlando, Florida

• Logistics and venue planning

• Cost: $545 registration; $75 for optional dinner; $100 for guest (opening reception plus dinner)
• Break-even point is approximately 40 paid registrants
• Plan for excess revenue: add some on-site premiums; establish fund for ongoing outreach/marketing/communications around GDC issues

• Logo and Web Page

• Registration to open 11/25
• Distribution Channels: IHE monthly newsletter; RSNA Informatics Newsletter; HIMSS information exchange newsletter; RSNA SIIM banner ad; IHE Deployment Committees follow-up letter with detailed invitation and call for participation in GDC; Printed piece for RSNA demo

• Plan for launching registration: opening date 11/25

• Review steps needed to launch registration

• Cvent site - including IHE Intl merchant account
• Link Cvent to ihe.net Web page
• Add program to ihe.net Web page
• Emails to lists above

• Consider Sponsorships - return to discussion after Dec. 9

• Goal to offset costs and add amenities (signage, attendee premium items, keynote speaker reimbursement)
• Review Juergen's sponsorship package developed for 2013 event

• Program and speaker planning:
• Review of draft program outline

• Adjust start to 8:30 each morning
• Adjust close on Thursday to 5pm; social event begins at 6
• Keynote to start on Thursday; Second Keynote to start afternoon on Thursday; Third Keynote leading to Closing Session
• Panels should be 90 minutes to allow for four presentations and discussion
• No ending lunch on Friday. End at 12:30 or 1:00
• Two Interactive discussion sessions on topics related to keynotes? eg, on Implementation Case Studies or testing services; schedule at end of Thursday and leading into closing session on Friday; moderator to engage audience, organize discussion
• Gather slide responses from national deployment

• Keynote slots:

• Health record system officials; need to make sure that overseas candidates are willing to travel
• Request Board members to brainstorm candidates; invite GDC representation
• Fill in panel details
• Invite a delegate from every deployment committee to speak on topic to be determined

• GDC Governance and Administration - further discussion at onsite meeting

• Send information to national deployment committees requesting that they designate representatives (primary and alternate) to GDC; obligation of national deployment committees, including amended language from Governance document

• Face to Face Meeting at RSNA2013

• Tuesday, 12/3, 2-4pm; Deployment Projects meeting to follow
• Agenda

• Review of IHE Integration Statement form

• Next call scheduled for Dec. 4; rescheduled to Dec. 18

Global Deployment Coordination Committee