GDC Minutes 2013-10-23: Difference between revisions

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* World Summit
* World Summit
** Logistics and venue planning: Joan McMillen
:* Logistics and venue planning
***Obtaining contract for review. When confirmed we can send out save the date message
::* Working on contract with Rosen Center; have meeting room space; working
***Add welcome reception on first night
::* Create spreadsheet with all costs to track overall financials and set registration fees. Juergen has provided [https://docs.google.com/a/ihe.net/spreadsheet/ccc?key=0AvX1o6MNLYMHdGZXMERCUEJsa2ZXMmtzdTN0cTUzS2c&usp=drive_web#gid=14 tracking spreadsheet] from last year's event.
::* Make social event on second night a dinner outside of hotel if minimum f&b not met
:::* Include marketing and outreach costs; onsite logo materials, premiums, signage


:* Promotion Planning
:* Program and speaker planning:
::* '''Action Item:''' Chris to put out call by 10/25 for speaker suggestions and panel topics/speakers; comments due by 11/5; discussion on 11/6 tcon
::* Consider honorarium or cost offset for keynotes (3-4)
::* Juergen has developed [https://docs.google.com/a/ihe.net/spreadsheet/ccc?key=0AvSvbmWRIsFQdGIxTmNrVmRoTEN3eGtjY2VCUGQ3bXc&usp=drive_web#gid=2 draft program outline]


::* World Summit logo: Lapo has provided
* Promotion Planning
::* Meeting Home Page - RSNA marketing department will work on developing based on logo and Orlando materials
:* Theme approved via email: Building Bridges to Better Health/Health IT standards and interoperability in a global context
:* '''Action Item:''' Send save-the-date announcement
::* RSNA to work to develop content and submit for review to GDC: draft distributed by 10/29; comments by 10/31; Send out initial round by 11/1; follow-up lists week of 11/4
::* Distribution Channels: IHE monthly newsletter; RSNA Informatics Newsletter; HIMSS information exchange newsletter; RSNA SIIM banner ad; IHE Deployment Committees follow-up letter with detailed invitation; Printed piece for RSNA demo


* Committee governance, communication and procedures
* Plan for launching registration
:* Need to establish voting roster and elect committee co-chairs
:* Need to include date in save-the-date: consider 11/25
:* '''Action Item''': Send information to national deployment committees requesting that they designate representatives (primary and alternate) to GDC; obligation of national deployment committees, including amended language from Governance document
:* Review steps needed to launch registration in Zoho project mgt tracking system
::* '''Action Item:''' Send targeted message to IHE Europe requesting current contacts of national deployment committee leadership by 10/23
::* '''Action Item:''' Reorganize and update national deployment committee contact list by 10/23
::* '''Action Item:''' Define process for GDC annual review of membership and contact information


* Consider Sponsorships
:* Goal to offset costs and add amenities (signage, attendee premium items, keynote speaker reimbursement)
:* Juergen has sponsorship package developed for 2013 event to share with the group for review on next tcon


* Review of National Deployment Committees information on [http://www.ihe.net/IHE_Worldwide/ IHE.NET] and on [http://wiki.ihe.net/index.php?title=Committees#Regional_and_National_Committees wiki.ihe.net] - Discussion deferred
* GDC Governance and Administration
:* Goals of publishing information
:* '''Action Item''': Chris to send information to national deployment committees requesting that they designate representatives (primary and alternate) to GDC; obligation of national deployment committees, including amended language from Governance document
: [https://docs.google.com/spreadsheet/ccc?key=0At03u-me5USKdEV4Um5ONFl0SlFtakJ1T3NuZ3RfM3c&usp=drive_web#gid=0edit National/Regional Deployment Contact Information]


* Schedule face-to-face meeting during RSNA
:* Tuesday, 12/3, 2-4pm; Deployment Projects meeting to follow


* Review of [https://docs.google.com/a/ihe.net/document/d/19XuDufVKBGgs8vinZkGn-Qej9IAjJ8YtG4zTRt6JZpU/edit IHE Integration Statement form] -  
* Review of [https://docs.google.com/a/ihe.net/document/d/19XuDufVKBGgs8vinZkGn-Qej9IAjJ8YtG4zTRt6JZpU/edit IHE Integration Statement form] - Deferred
 
* Next call Nov. 6


* Next steps and meetings schedule
:* Next Teleconference: November 13, 10-11am CT
:* Plan one-hour meeting during RSNA annual conference in Chicago


[[Global Deployment Coordination Committee]]
[[Global Deployment Coordination Committee]]


[[Category: Minutes]]
[[Category: Minutes]]

Revision as of 11:42, 23 October 2013

Attendees

  • Lapo Bertini
  • Juergen Brandstaetter
  • Chris Carr
  • Nichole Drye-Mayo
  • LaShawn Edwards
  • Joan McMillen
  • Joyce Sensmeier

Minutes

  • World Summit
  • Logistics and venue planning
  • Working on contract with Rosen Center; have meeting room space; working
  • Create spreadsheet with all costs to track overall financials and set registration fees. Juergen has provided tracking spreadsheet from last year's event.
  • Include marketing and outreach costs; onsite logo materials, premiums, signage
  • Program and speaker planning:
  • Action Item: Chris to put out call by 10/25 for speaker suggestions and panel topics/speakers; comments due by 11/5; discussion on 11/6 tcon
  • Consider honorarium or cost offset for keynotes (3-4)
  • Juergen has developed draft program outline
  • Promotion Planning
  • Theme approved via email: Building Bridges to Better Health/Health IT standards and interoperability in a global context
  • Action Item: Send save-the-date announcement
  • RSNA to work to develop content and submit for review to GDC: draft distributed by 10/29; comments by 10/31; Send out initial round by 11/1; follow-up lists week of 11/4
  • Distribution Channels: IHE monthly newsletter; RSNA Informatics Newsletter; HIMSS information exchange newsletter; RSNA SIIM banner ad; IHE Deployment Committees follow-up letter with detailed invitation; Printed piece for RSNA demo
  • Plan for launching registration
  • Need to include date in save-the-date: consider 11/25
  • Review steps needed to launch registration in Zoho project mgt tracking system
  • Consider Sponsorships
  • Goal to offset costs and add amenities (signage, attendee premium items, keynote speaker reimbursement)
  • Juergen has sponsorship package developed for 2013 event to share with the group for review on next tcon
  • GDC Governance and Administration
  • Action Item: Chris to send information to national deployment committees requesting that they designate representatives (primary and alternate) to GDC; obligation of national deployment committees, including amended language from Governance document
  • Schedule face-to-face meeting during RSNA
  • Tuesday, 12/3, 2-4pm; Deployment Projects meeting to follow
  • Next call Nov. 6


Global Deployment Coordination Committee

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