Planning Committee Agenda 2008-0801

IHE-RO Planning Committee
Proton Therapy Center, Houston, TX
8:00-4:00 PM (CDT), Friday, August 1, 2008

Planning Committee Chairs: May Wahab, MD, Colin Field, MS, Mika Miettinen, Varian

Planning Committee Vice-Chair: Ramesh Rengan MD, PhD

Taskforce Chairs: Jatinder Palta, PhD, Prabhakar Tripuraneni, MD, FACR, FASTRO

Technical Committee Chairs: Bruce Curran, MS, ME, Stuart Swerdloff, PhD

Mission Statement: The American Society for Therapeutic Radiology and Oncology (ASTRO) has formed a multi-society Task Force to undertake an initiative to promote the Integration of the Healthcare Enterprise (IHE) – Radiation Oncology (RO), fostering seamless connectivity and integration of radiotherapy equipment and the patient health information systems. The Task Force will include members from ASTRO, RSNA, American Association of Physicists in Medicine (AAPM), the American College of Radiology (ACR) and the National Electrical Manufacturers Association (NEMA). In addition, members of the International community have also been invited to participate in IHE-RO. The IHE-RO Task Force, in close collaboration with radiotherapy product manufacturers, will develop appropriate integration profiles for radiation therapy and setup a demonstration of seamless communication among the full array of radiotherapy products.

ASTRO Conflict of Interest Statement: This is a reminder to all Committee members regarding three important obligations.  First, recall and review the ASTRO Conflict of Interest Policy and the information you provided on your disclosure form.  If there is any material information that has changed or that you believe raises potential conflict of interest issues with respect to today’s agenda or at any time throughout the course of our Committee work, please be sure to bring the matter to my attention.  Second, we all have a duty of loyalty to ASTRO in our work on this committee, which includes the obligation to maintain the confidentiality of any confidential work or discussions and not to disseminate committee materials or work product without clearing it with the Committee Chair. Third, it is important for us to carefully observe antitrust principles and refrain from any discussion that could be viewed as encouraging collective market action.

I. Call to Order (Wahab, 35 mins)

• Welcome and Roll Call
• Approval of Agenda
• Approval of Minutes from March 20^th, May 22^nd & July 3^rd, 2008 conference call

II. IHE Introduction (Curran, 10 mins)

III. IHE-RO Introduction

• Overview (Tripuraneni, 5 mins)
• ASTRO Board perspective and current thinking regarding the IHE-RO initiative (Palta, 10 mins)

IV. Membership in IHE-RO (Curran, 15mins)

• Guidelines for nomination of IHE-RO representatives to IHE Board
• Domain board representative
• National/Regional Board representative
• At-large board representative

V. Integration profile

• Technical Committee Report (Curran & Swerdloff, 30 mins)
• Use of other Integration Profile from other Domains (Curran, 15 mins)

(Example: User authentication and authorization)

• Review of Past Use cases (Field, 15 mins)
• Establishment of process for identifying future use cases (Field, 15 mins)
• link to ASTRO website
• Survey to ASTRO members
• Identification of New Use cases (Rengan, Wahab, Colin, 90 mins)

(Lunch Break 12:00-12:30 PM CDT)

VI. IHE-RO Future Budget (Wahab, 30 mins) http://wiki.ihe.net/index.php?title=IHERO_2008-07-10_Minutes

• Financing
• Discuss developing a proposal
• Discuss how to raise fund

VII. Communication with other Organization

• AAPM (Vastagh – Remote access and McNutt 10 mins)
• Plan for actively involving organizations, societies and vendors (Tripuraneni, 10 mins)
• Integration with IHE (Field and Curran, 10 mins)

VIII. 2008 Public Demonstration (Miettinen, 30 mins)

• Schedule for demonstration, presentation (Due by August 15th)

IX. Connectathon Tour (Curran & Swerdloff, 1 hour)

X. Summary & Goals for 2009 (Wahab, 1 hour)

XI. Additional Items

XII. Future Meetings

• IHE-RO Planning Committee Meeting - Monday, September 22, 2008 at 12:00-2:00 PM EDT (ASTRO Annual Meeting - Stone of the Westin Waterfront Hotel)
• IHE-RO Technical Committee Meeting - Wednesday, September 24, 2008 at 7:00 – 9:00 AM EDT (ASTRO Annual Meeting – Commonwealth A/B of the Westin Waterfront Hotel)
• Public demonstration
  • Sunday, Sept. 21, 10:00 AM. – 5:00 PM EDT
  • Monday, Sept. 22, 10:00 AM. – 5:00 PM EDT
  • Tuesday, Sept. 23, 10:00 AM. – 6:30 PM EDT
  • Wednesday, Sept. 24, 10:00 AM. – 2:30 PM EDT
• Identify the 2009 meetings
  • Connectathon (when and where?)
  • Public Demonstration (Chicago, Nov 1-5)
  • Conference calls

XIII. Adjourn