GDC Minutes 2013-10-23: Difference between revisions
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==Attendees== | ==Attendees== | ||
* | * Lapo Bertini | ||
*Juergen Brandstaetter | * Juergen Brandstaetter | ||
* | * Chris Carr | ||
* | * Nichole Drye-Mayo | ||
*LaShawn Edwards | * LaShawn Edwards | ||
* | * Joan McMillen | ||
* Joyce Sensmeier | |||
==Minutes== | ==Minutes== | ||
* World Summit | |||
:* Logistics and venue planning | |||
::* Working on contract with Rosen Center; have meeting room space; working | |||
::* Create spreadsheet with all costs to track overall financials and set registration fees. Juergen has provided [https://docs.google.com/a/ihe.net/spreadsheet/ccc?key=0AvX1o6MNLYMHdGZXMERCUEJsa2ZXMmtzdTN0cTUzS2c&usp=drive_web#gid=14 tracking spreadsheet] from last year's event. | |||
:::* Include marketing and outreach costs; onsite logo materials, premiums, signage | |||
:* Program and speaker planning: | |||
::* '''Action Item:''' Chris to put out call by 10/25 for speaker suggestions and panel topics/speakers; comments due by 11/5; discussion on 11/6 tcon | |||
::* Consider honorarium or cost offset for keynotes (3-4) | |||
::* Juergen has developed [https://docs.google.com/a/ihe.net/spreadsheet/ccc?key=0AvSvbmWRIsFQdGIxTmNrVmRoTEN3eGtjY2VCUGQ3bXc&usp=drive_web#gid=2 draft program outline] | |||
* Promotion Planning | |||
:* Theme approved via email: Building Bridges to Better Health/Health IT standards and interoperability in a global context | |||
:* '''Action Item:''' RSNA staff to send save-the-date announcement | |||
::* RSNA to work to develop content and submit for review to GDC: draft distributed by 10/29; comments by 10/31; Send out initial round by 11/1; follow-up lists week of 11/4 | |||
::* Distribution Channels: IHE monthly newsletter; RSNA Informatics Newsletter; HIMSS information exchange newsletter; RSNA SIIM banner ad; IHE Deployment Committees follow-up letter with detailed invitation; Printed piece for RSNA demo | |||
* Plan for launching registration | |||
:* Need to include date in save-the-date: consider 11/25 | |||
:* Review steps needed to launch registration in Zoho project mgt tracking system | |||
* Consider Sponsorships | |||
:* Goal to offset costs and add amenities (signage, attendee premium items, keynote speaker reimbursement) | |||
:* Juergen has sponsorship package developed for 2013 event to share with the group for review on next tcon | |||
* GDC Governance and Administration | |||
:* '''Action Item''': Chris to send information to national deployment committees requesting that they designate representatives (primary and alternate) to GDC; obligation of national deployment committees, including amended language from Governance document | |||
* Schedule face-to-face meeting during RSNA | |||
:* Tuesday, 12/3, 2-4pm; Deployment Projects meeting to follow | |||
* Review of [https://docs.google.com/a/ihe.net/document/d/19XuDufVKBGgs8vinZkGn-Qej9IAjJ8YtG4zTRt6JZpU/edit IHE Integration Statement form] - Deferred | |||
* Next call Nov. 6 | |||
[[Global Deployment Coordination Committee]] | |||
[[Category: Minutes]] | |||
Latest revision as of 11:43, 23 October 2013
Attendees
- Lapo Bertini
- Juergen Brandstaetter
- Chris Carr
- Nichole Drye-Mayo
- LaShawn Edwards
- Joan McMillen
- Joyce Sensmeier
Minutes
- World Summit
- Logistics and venue planning
- Working on contract with Rosen Center; have meeting room space; working
- Create spreadsheet with all costs to track overall financials and set registration fees. Juergen has provided tracking spreadsheet from last year's event.
- Include marketing and outreach costs; onsite logo materials, premiums, signage
- Program and speaker planning:
- Action Item: Chris to put out call by 10/25 for speaker suggestions and panel topics/speakers; comments due by 11/5; discussion on 11/6 tcon
- Consider honorarium or cost offset for keynotes (3-4)
- Juergen has developed draft program outline
- Promotion Planning
- Theme approved via email: Building Bridges to Better Health/Health IT standards and interoperability in a global context
- Action Item: RSNA staff to send save-the-date announcement
- RSNA to work to develop content and submit for review to GDC: draft distributed by 10/29; comments by 10/31; Send out initial round by 11/1; follow-up lists week of 11/4
- Distribution Channels: IHE monthly newsletter; RSNA Informatics Newsletter; HIMSS information exchange newsletter; RSNA SIIM banner ad; IHE Deployment Committees follow-up letter with detailed invitation; Printed piece for RSNA demo
- Plan for launching registration
- Need to include date in save-the-date: consider 11/25
- Review steps needed to launch registration in Zoho project mgt tracking system
- Consider Sponsorships
- Goal to offset costs and add amenities (signage, attendee premium items, keynote speaker reimbursement)
- Juergen has sponsorship package developed for 2013 event to share with the group for review on next tcon
- GDC Governance and Administration
- Action Item: Chris to send information to national deployment committees requesting that they designate representatives (primary and alternate) to GDC; obligation of national deployment committees, including amended language from Governance document
- Schedule face-to-face meeting during RSNA
- Tuesday, 12/3, 2-4pm; Deployment Projects meeting to follow
- Review of IHE Integration Statement form - Deferred
- Next call Nov. 6