Domain Secretaries Committee Teleconference Minutes 2011-04-21: Difference between revisions
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Created page with "==Attendees== * Andrea Pitkus, Lab * Sidrah Abdul, RO * Manny Furst, PCD * Celina Roth, HIMSS * Nichole Drye-Mayo, RSNA :* Communication Tools ::* Committee requested a one page..." |
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* Celina Roth, HIMSS | * Celina Roth, HIMSS | ||
* Nichole Drye-Mayo, RSNA | * Nichole Drye-Mayo, RSNA | ||
==Minutes== | |||
:* Communication Tools | :* Communication Tools | ||
::* Committee requested a one page FAQ or process page for domain secretaries with links to important docs | ::* Committee requested a one page FAQ or process page for domain secretaries with links to important docs | ||
::* Action: Nichole will provide a draft for committee review by May 12. Will ask for feedback and comments prior to May 19 call. | :::* Action: Nichole will provide a draft for committee review by May 12. Will ask for feedback and comments prior to May 19 call. | ||
:* Google Groups (email distribution list) | |||
:* Google Documents | |||
::* HIMSS domain rosters are completed in Excel, locked and posted to ftp site | |||
::* RO uses Google Docs | |||
::* Lab uses Excel and Wiki | |||
::* RSNA domain rosters are posted on Google Docs and linked from Wiki | |||
:* Wiki Page (committee schedules, meeting and tcon deadlines, documentation process) | |||
::* Action: Nichole will find out how to upload PDFS on Wiki and email the group | |||
:* www.ihe.net (everything related to IHE International) | |||
::* Action: Make membership link easier to find and more prominent on page | |||
::* Action: Define process for providing updates for ihe.net upload. Share web redesign timeline. | |||
:* Domain Committee Procedures | :* Domain Committee Procedures | ||
| Line 29: | Line 30: | ||
:::* Action: Confirm voting rules and what constitutes quorum on next call (ie. when a company is eligible to vote after becoming members; when voting rights are lost when are they regained; ballots, etc.) | :::* Action: Confirm voting rules and what constitutes quorum on next call (ie. when a company is eligible to vote after becoming members; when voting rights are lost when are they regained; ballots, etc.) | ||
:* Must elect 2 co-chairs each for planning/technical committees; will serve 2 year term | |||
::* Action: Confirm co-chair election process | |||
::* Action: Questions to answer: Are there vendor co-chair limitations to help maintain neutral positions in meeting? Can a person be elected to a 3 year term? | |||
:* Co-chairs must participate in bi-weekly Domain Coordination Committee conference calls | |||
::* Request that secretaries also participate in DCC calls | |||
::* Action: Make sure all domain secretaries on on DCC email list | |||
:* Must elect committee representative to IHE International Board Committee | |||
::* Action: Provide committee with process and timeline; point to link on one page FAQ | |||
:* Review publication cycle and timelines | :* Review publication cycle and timelines | ||
::* Action: Add TFPublication Schedule link to one page FAQ | ::* Action: Add [https://spreadsheets.google.com/ccc?key=0AikOXWdaC-LkdF9nLXFySGhNTjRVdG9uZXFnNnRhb2c&authkey=CI-IhJgH&hl=en&pli=1#gid=0 TFPublication Schedule] link to one page FAQ | ||
:* Logos for domains | :* Logos for domains | ||
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==Next Call== | ==Next Call== | ||
:* May 19, 10-11:00am CDT | :* May 19, 10-11:00am CDT | ||
[[Domain Committee Secretaries]] | |||
[[Category: Minutes]] | |||
Latest revision as of 09:01, 19 May 2011
Attendees
- Andrea Pitkus, Lab
- Sidrah Abdul, RO
- Manny Furst, PCD
- Celina Roth, HIMSS
- Nichole Drye-Mayo, RSNA
Minutes
- Communication Tools
- Committee requested a one page FAQ or process page for domain secretaries with links to important docs
- Action: Nichole will provide a draft for committee review by May 12. Will ask for feedback and comments prior to May 19 call.
- Google Groups (email distribution list)
- Google Documents
- HIMSS domain rosters are completed in Excel, locked and posted to ftp site
- RO uses Google Docs
- Lab uses Excel and Wiki
- RSNA domain rosters are posted on Google Docs and linked from Wiki
- Wiki Page (committee schedules, meeting and tcon deadlines, documentation process)
- Action: Nichole will find out how to upload PDFS on Wiki and email the group
- www.ihe.net (everything related to IHE International)
- Action: Make membership link easier to find and more prominent on page
- Action: Define process for providing updates for ihe.net upload. Share web redesign timeline.
- Domain Committee Procedures
- Must follow IHE International Governance procedures when conducting meetings/tcons.
- Action: Confirm voting rules and what constitutes quorum on next call (ie. when a company is eligible to vote after becoming members; when voting rights are lost when are they regained; ballots, etc.)
- Must elect 2 co-chairs each for planning/technical committees; will serve 2 year term
- Action: Confirm co-chair election process
- Action: Questions to answer: Are there vendor co-chair limitations to help maintain neutral positions in meeting? Can a person be elected to a 3 year term?
- Co-chairs must participate in bi-weekly Domain Coordination Committee conference calls
- Request that secretaries also participate in DCC calls
- Action: Make sure all domain secretaries on on DCC email list
- Must elect committee representative to IHE International Board Committee
- Action: Provide committee with process and timeline; point to link on one page FAQ
- Review publication cycle and timelines
- Action: Add TFPublication Schedule link to one page FAQ
- Logos for domains
- Do domain logos that have already been approved need to be reapproved if changes are requested?
- Action: Send answer to committee
Next Call
- May 19, 10-11:00am CDT