ITI Planning Committee 2010/2011 Planning Cycle

Introduction

This WIKI page documents 2010/2011 Planning Cycle for the ITI Planning Domain, including the face-to-face meeting in October 2010 and the webinars that will lead up to that meeting.

Important Dates

Date	Event	Comments	Coordinates
17-Sep-10 11:59pm CDT	Call for Proposals CLOSE	Please submit completed proposals to: Michael Nusbaum(michael@mhnusbaum.com) Karen Witting (witting@us.ibm.com)	Proposal Template on Wiki or Word. Submitted proposals can be found here.
27-Sep-10	Webinar #1 - 9:00am-11:00 CDT	AGENDA;	1-866-469-3239 (929 586 732#) Join Webex Add_to_Calendar
29-Sep-10	Webinar #2 - 10:00am-noon CDT	CANCELLED
4-Oct-10	Webinar #3 - 9:00am-11:00 CDT	CANCELLED
8-Oct-10	Webinar #4 - 10:00am-noon CDT	CANCELLED
18-Oct-10 19-Oct-10	ITI Planning Committee f2f (Please REGISTER HERE if attending)	Meeting Address: RSNA Headquarters Oak Brook, IL AGENDA;	TBA

Webinar Organization

Each webinar will be organized as follows (this will vary slightly depending upon how many proposals we will be reviewing:

• The two hour time allocation will be divided into 5x15-minute time-slots, with the remaining 45 minutes for introductory remarks and follow-up discussion.
• Each 15-minute timeslot will be allocated to a profile/white paper proposal… the first 10 minutes will be taken up by a presentation by the proposal author, with the remaining 5 minutes reserved for discussion and any disposition (if required). In order to maintain equity across all presenters, we will manage this time rigorously!!!
• Each 10-minute presentation will be comprised of a maximum of 5 Powerpoint slides, presenting the proposal concisely and completely. We have taken the liberty of supplying a presentation template that you may choose to use, and this can be found on the IHE ftp site here.

Webinar #1 AGENDA/Notes

Date	Time	Coordinates	Recording of the meeting
27-Sep-10	9:00-11:00 CDT	1-866-469-3239 (929 586 732#) Join Webex PW=meeting Add_to_Calendar	Click to start
#	Proposal	Author/Presenter	Description	Time	Comments
		Michael Nusbaum, Karen Witting: co-Chairs	Webinar Introduction, process	9:00-9:10
ITI 1.0	FTP Link (Updated 27/09)	Malec, Arien	XD* Minimal Metadata	9:10-9:25	Presentation Will supply NHIN Direct specifications for f2f
ITI 2.0	FTP Link	Caumanns, J; Bittins, S; Heider, G; Hurch, M; Tiani, M	XCA Query & Retrieve	9:25-9:40	Presentation Aligns with XD* Metadata
ITI 3.0	FTP Link	Parisot, C; Saccavini, C; Zalunardo, L; Cocchighlia, A	Cross-Enterprise Document Workflow (XDW)	9:40-9:55	Presentation Will seek endorsement from other IHE domains Other industry standards to be considered: BPEL, BPML, DICOM, HL7
ITI 5.0	FTP Link	Mussi, Jose	XDS Link/Unlink Support	9:55-10:10	Presentation
ITI 4.0	FTP Link (note DOCX format)	Koster, P; Rosner, M.	CDA Encryption	10:10-10:25	Presentation
ITI 6.0	FTP Link	Peytchev, Vassil	Document Sharing Directory Services	10:25-10:35
		Michael Nusbaum, Karen Witting: co-Chairs	Discussion, Next Steps	10:35-11:00

ITI Planning Committee f2f - 18-19Oct10 AGENDA

MONDAY - DAY 1

Location	Webex/Tcon
RSNA Headquarters Oak Brook, IL	1-866-469-3239 (927 524 297#) Join Webex PW=meeting

Agenda #	Time/Description
1.	Welcome 9:00 am - 9:30 CT
	Introductions Housekeeping Domain Sponsor Announcements Procedures, voting privileges, etc.
2.	ITI Planning activities 9:30 - 10:30 CT
	Agenda review Decision whether to include QRPH Pseudonymization Proposal (L. Forquet) Supplements in Trial Implementation White Papers status and disposition Cookbook: Preparing the IHE Profile Security Section - Revised 2008-11-10 HIE Security and Privacy through IHE - Revised 2008-08-22 Template for XDS Affinity Domain Deployment Planning - Revised 2008-12-02 Access Control - Published 2009-09-28 Cross-Community Information Exchange including Federation of XDS Affinity Domains - Revised 2008-10-10 A Service-Oriented Architecture (SOA) View of IHE Profiles - Published 2009-09-28 Emergency Contact Information (ECON) - Published 2008-08-22 Planned continued development of existing profiles Capacity of ITI for new profile/white paper proposals (decision) Review schedule of ITI Planning activities Fall - decide next cycle work items Winter - prepare for HIMSS and other event activities Spring - decide movement to FT and retirement Spring - prepare for educational webinars
3.	Process and evaluation criteria 10:30 - 12:00 CT
	Process used to develop a prioritized work item list Ranking by Criteria Ranking by Ballot Evaluation Criteria
LUNCH	12:00 - 1:00 CT
4.	Advocacy - authors & representatives make a case for each proposal 1:00 - 3:00 CT
	Profile Proposals here (30min of discussion per proposal) (Please ensure you have attended/viewed the Webinar prior to this session) ITI5.0 XDS Link/Unlink Support ITI1.0 XD* Minimal Metadata ITI2.0 XCA Query & Retrieve ITI3.0 Cross-Enterprise Document Workflow (XDW)
5.	Break 3:00 - 3:30 CT
6.	Advocacy (continued) 3:30 - 4:30 CT
	ITI4.0 CDA Encryption ITI6.0 Document Sharing Directory Service
7.	Wrap-up of the day 4:30 - 5:00 CT
ADJOURN	5:00 pm CT

TUESDAY - DAY 2

Location	Webex/Tcon
RSNA Headquarters Oak Brook, IL	1-866-469-3239 (927 524 297#) Join Webex PW=meeting

Agenda #	Time/Description
1.	Welcome, review of the day's plan 9:00 am - 9:15 am CT
2.	Discussion and decision on prioritized work item list 9:15-11:00 am CT
	Review results of the Ranking by Criteria Ranking by Ballot Decision of prioritized list of proposals
3.	Next Steps 11:00 - 12:00 am CT
	Assignment of authors, due-dates, etc. for completion of Detailed Proposal (due date TBA) for turn-over to TC in November Schedule follow-up t-cons Marketing and publicity planning Preparation for meeting at HIMSS (harmonization with HITSP, other standards initiatives) Publication schedule Other
LUNCH	12:00 - 1:00 CT
4.	Strategic planning and liason activities 1:00-2:30 pm CT
	ITI Planning Meetings planned for the coming year (location, frequency, etc.) IT Infrastructure Roadmap - proposal for renewal Potential Work Item: Library of charts/slide decks/recorded webinars on ITI Profiles Schedule Strategic Planning t-cons
5.	Wrap-up 2:30 - 3:00 pm CT
ADJOURN	3:00 pm CT

ITI Planning October 2010 f2f Meeting Results

(detailed proposals due to ITI Technical Committee Nov-10)

Priority	Proposal Title	Principal Author(s)
1	XDS Link/Unlink Support	Mussi, J
2	Cross-Enterprise Document Workflow (XDW)	Zalunardo, L; Cocchighlia, A
3	XCA Query & Retrieve	Caumanns, J; Parisot, C
4	XD* Minimal Metadata	Malec, A
5 (tie)	CDA Encryption	Koster, P; Rosner, M
5 (tie)	Document Sharing Directory Service	Peytchev, V
7	Pseudonymisation and De-Identification in IHE Profiles (Handbook)	Bain, L; Heflin, E

ITI Planning October 2010 f2f Meeting Minutes

MONDAY - DAY 1

Agenda #	Time/Description/Minutes
1.	Welcome 9:00 am - 9:30 CT
	Introductions Housekeeping Domain Sponsor Announcements Qurum acheived, each day will be an individual meeting to enable voting by those in attendance
2.	ITI Planning activities 9:30 - 10:30 CT
	Agenda review Decision whether to include QRPH Pseudonymization Proposal (L. Forquet) Agreed to add to agenda, documents circulated to the committee Supplements in Trial Implementation Review in March White Papers status and disposition Cookbook: Preparing the IHE Profile Security Section Discuss within the Domain Coordination Committee especially in regards to doing a pilot of its use Consider a way to promote it through advisory text in the template, consider this within the planned template changes ongoing within the Domain Coordination Committee Action: bring to attention of Domain Coordination Committee (Karen) HIE Security and Privacy through IHE - Revised 2008-08-22 The white paper is still very useful but dated and missing new work Should be in the context of the larger topic of how to create an HIE using IHE profiles Agreed to sponsor a Planning Committee white paper, Daren Nicholson agreed to be editor Template for XDS Affinity Domain Deployment Planning - Revised 2008-12-02 Related to HIE but at a lower technical level Action: Request that technical committee consider updating (Rob/Geoff) Access Control - Published 2009-09-28 useful and currently stable. Might need updates based on this year's work but can't know that yet. Cross-Community Information Exchange including Federation of XDS Affinity Domains - Revised 2008-10-10 Some material may fit into the HIE white paper and some into the template for deployment planning. Once that work is done then consider if the paper still holds further information given the existance of those white papers and the profiles. A Service-Oriented Architecture (SOA) View of IHE Profiles - Published 2009-09-28 no update needed Emergency Contact Information (ECON) - Published 2008-08-22 PCC created a profile for this unanimous vote to deprecate this white paper Planned continued development of existing profiles Continuing work on how to package new queries Capacity of ITI for new profile/white paper proposals (decision) No more than 5 new work items. Perhaps fewer depending on size. Agreed to prioritize all of the seven in hand and send to technical committee to consider Review schedule of ITI Planning activities Fall - decide next cycle work items Winter - prepare for HIMSS and other event activities Spring - decide movement to FT and retirement Spring - prepare for educational webinars
3.	Process and evaluation criteria 10:30 - 12:00 CT
	Process used to develop a prioritized work item list Ranking by Criteria Ranking by Ballot Evaluation Criteria review of criteria spreadsheet, several changes in criteria discussed and agreed to. Original Spreadsheet Updated Criteria Spreadsheet Will be informative to help ballot voting Presented survey tool which will be used to collect feedback from all
LUNCH	12:00 - 1:00 CT
4.	Advocacy - authors & representatives make a case for each proposal 1:00 - 3:00 CT
	Profile Proposals here (30min of discussion per proposal) (Please ensure you have attended/viewed the Webinar prior to this session) ITI5.0 XDS Link/Unlink Support presentation Ramifications from the radiology domain should be considered Alternatives to technical solution to be sent to white paper auther and considered by technical committee ITI1.0 XD* Minimal Metadata presentation Concern with lowering requirements Question of whether this is useful outside of the Direct Project ITI2.0 XCA Query & Retrieve presentation Confusion regarding rationale for the requirement ITI3.0 Cross-Enterprise Document Workflow (XDW) presentation How applicable will this be to a wide range of workflows. Intended to be widely applicable. Concern with concurrant updates Suggestion that this is more state management of a single task and workflow is not the right name. Discussion of naming deferred to technical committee.
5.	Break 3:00 - 3:30 CT
6.	Advocacy (continued) 3:30 - 4:30 CT
	ITI4.0 CDA Encryption presentation Confusion regarding the requirement, end-to-end security, one mechanism for multiple environments ITI6.0 Document Sharing Directory Service presentation epSOS using XML file standard ITI5.0 Pseudo proposal and White Paper Existing work from HITSP using PIX Lots of potential work could be done on the subject, not clear exactly what is desired Soren prefers to delay because waiting for european legislation Suggestion to do a handbook on the subject based largely on existing content, esp. John's blog. Eric Heflin agrees to edit such a handbook.
7.	Wrap-up of the day 4:30 - 5:00 CT
	Survey's to be submitted by 6pm central time
ADJOURN	5:00 pm CT

TUESDAY - DAY 2

Agenda #	Time/Description/Minutes
1.	Welcome, review of the day's plan 9:00 am - 9:15 am CT
2.	Discussion and decision on prioritized work item list 9:15-11:00 am CT
	Review results of the Ranking by Criteria Criteria Survey Ranking Results Discussed the results on each work item XDW: no concern link/unlink: no concern encryption: no significant concern query/retrieve: problem seen globally especially where trust is low SDDS: lower in importanct than last year because countries have found they can solve the problem administratively XD* metadata: lower in importance because each can weaken requirements locally and don't need an IHE approved way to do it Pseudo: not well understood due to late entry Ranking by Ballot Voting with four ballots per organization Decision of prioritized list of proposals Results
3.	Next Steps 11:00 - 12:00 am CT
	Assignment of authors, due-dates, etc. for completion of Detailed Proposal for turn-over to TC in November Agreed to schedule a joint Planning/Technical meeting during the Technical f2f. Purpose is to have technical present their results and get feedback. If found acceptable will be final results. If more discussion needed a followup call will be scheduled. Joint meeting is November 18 1-2 pm eastern time Detailed proposals due November 10 Schedule follow-up t-cons Defered until rest of discussion Marketing and publicity planning Preparation for meeting at HIMSS Scheduled for February 22 sometime between 10:30-3:00 Publication schedule Other
LUNCH	12:00 - 1:00 CT
4.	Strategic planning and liason activities 1:00-2:30 pm CT
	Potential Work Item: Library of charts/slide decks/recorded webinars on ITI Profiles Agreed to create library of slides decks topics Scheduled calls in December to review first draft of slide decks Assignment of topics and details of discussion in the Topics Detailed minutes IT Infrastructure Roadmap - proposal for renewal Reviewed reports from domain liasons QRPH - verbal report Eye Care - verbal report Lab - verbal report PCC - no report PCD - no report Pharmacy - IHE Pharmacy Input Radiation Oncology - needs new liason, no report Radioloty - no report, liason not attending Discussed issues with lack of report from many domains. Some recommendations: Suggest that we build a template for the report Lack of understanding of liason role Reporting at this time is not the best timing, recommend this be done prior to planning cycle Assessed assignments and revised the assignments [see wiki] reviewed reports from regional/national liasons IHE Australia - verbal report IHE Canada - verbal report IHE China - verbal report IHE Europe - IHE Europe Input IHE France - no report, liason not attending IHE Germany - Jorg says he is not the right person and there is some email that tells what the right person is. Co-chairs asked to receive this email so they can re-assign. IHE Japan - no assigned liason IHE Netherlands - no report, liason not attending IHE Spain - no report, liason not attending IHE UK- transfered to Illia who will take the role IHE Korea - not assigned liason IHE Italy - verbal report IHE USA - assigned to Lisa Schedule Planning t-cons Agreed that all tcons are voting meetings Allow abstaintions submitted by email prior to the vote to maintain voting priviledges. Send abstaintions to secretary@ihe.net and the co-chairs White Paper on HIE planning December 3 : 12-1 CT January 13 : 12:30-1:30 HIMSS conference prep Decided not to schedule a tcon, co-chairs will manage preparation and reach out to committee as appropriate Joint ITI Tech/Plan to decide profiles going to Final Text March 21 11-1 central Spring/Summer webinar prep Action: Agreed to assign this task to ITI Technical Committee to arrange (Rob/Geoff)
5.	Wrap-up 2:30 - 3:00 pm CT
ADJOURN	3:00 pm CT