Email Ballots: Difference between revisions

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Email ballots may be used for voting on specific topics, like co-chair and board elections, change proposals and minute approval.  Committee co-chairs, in coordination with sponsor secretary, determine which votes will be done via email ballots.
Committee decisions may, at the discretion of the Committee co-chairs and secretariat, be determined by email ballot.


'''Email Ballot'''<br>
Submitting email ballots counts as committee participation for the purpose of acquiring or maintaining voting privileges
For an email ballot to be valid it must:


* Identify organizations eligible to vote
Voting eligibility is determined at the end of the ballot cycle.
* If voting rights are acquired during the ballot cycle the organization's vote counts
 
 
==Email Ballot Distribution==
 
Email ballots should generally be distributed to the full roster of the relevant committee (i.e. via the mailing list).  At a minimum, all members with voting privileges should recieve a copy.
 
A valid email ballot should identify the:
* Proposition being voted on
* IHE Member Organizations eligible to vote
** Generally expected to be via reference to an up-to-date roster or rosters
** Generally expected to be via reference to an up-to-date roster or rosters
* Identify that eligibility is determined at the end of the ballot cycle
* Method of returning the ballot
** If voting rights are acquired during the ballot cycle the organization's vote counts
** Generally expected to be via return email to the Committee Secretary
* Voting in email ballots counts as committee participation
** Email ballots submitted count to acquire or maintain voting privileges
* Explanation of processing of ballots received from ineligible organizations
** Submitter of ineligible ballot is notified prior to announcement of ballot results.
* Due date of ballot
* Due date of ballot
* Method of returning ballot


'''Email Ballot Results'''<br>
==Email Ballot Receipt==
 
The committee secretariat is responsible for collecting/tallying the ballots.
 
The committee secretariat shall:
* Notify submitters of ineligible ballots prior to announcement of ballot results
 
==Email Ballot Results==
 
Announcement of Email ballot results will include:
Announcement of Email ballot results will include:
* Winner or resolution of ballot
* Winner or resolution of ballot

Latest revision as of 15:45, 29 April 2008

Committee decisions may, at the discretion of the Committee co-chairs and secretariat, be determined by email ballot.


Submitting email ballots counts as committee participation for the purpose of acquiring or maintaining voting privileges

Voting eligibility is determined at the end of the ballot cycle.

  • If voting rights are acquired during the ballot cycle the organization's vote counts


Email Ballot Distribution

Email ballots should generally be distributed to the full roster of the relevant committee (i.e. via the mailing list). At a minimum, all members with voting privileges should recieve a copy.

A valid email ballot should identify the:

  • Proposition being voted on
  • IHE Member Organizations eligible to vote
    • Generally expected to be via reference to an up-to-date roster or rosters
  • Method of returning the ballot
    • Generally expected to be via return email to the Committee Secretary
  • Due date of ballot

Email Ballot Receipt

The committee secretariat is responsible for collecting/tallying the ballots.

The committee secretariat shall:

  • Notify submitters of ineligible ballots prior to announcement of ballot results

Email Ballot Results

Announcement of Email ballot results will include:

  • Winner or resolution of ballot
  • Organizations from which votes were received
    • Generally expected to be via reference to an up-to-date roster or rosters


Example
The following example includes a paragraph of text which explains voting eligibility and processing of submitted votes.


Attached is Ballot #1 of Change Proposals for IT Infrastructure profiles. It is in the form of an Excel spreadsheet listing each Change Proposal. A ZIP file accompanies the ballot containing the details of each Change Proposal. Mark your replies in the ballot, with comments for any 'no' votes. Please submit completed ballots to http://forums.rsna.org under the "IHE" forum. Select "ITI Technical Committee Change Proposal Ballots 2008" sub-forum. All votes must be submitted on or before June 1.

Organizations eligible to vote are identified on the Rosters of the ITI Technical and Planning committees by a "Yes" in the Voting column. See http://wiki.ihe.net/index.php?title=ITI_Technical_Committee#Roster and http://wiki.ihe.net/index.php?title=ITI_Planning_Committee#Roster. Eligibility is determined on the last day of the email ballot, so if your organization becomes eligible to vote during the ballot cycle your ballot will be counted after eligibility has been acquired. This vote counts towards acquiring or maintaining voting rights. Votes from ineligible organizations will be notified of such prior to announcement of the ballot results.

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