Profile Development Process for First Timers

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This is how IHE Radiology works. Other domains will be similar but differ in some details.

  • We’re going to say “profile” a lot here but the process is essentially the same if your proposal was for a whitepaper, etc.
  • There’s lots of work to do before the first meeting
  • Good news: you can hit the ground running because your plan is in your proposal
  • Start working on the steps listed in your Breakdown of Tasks
  • Contact the people listed in your Support and Resources and listed as Contributors
  • Get them working on considering your Open Issues and proposing ideas
  • Start sketching the profile document
  • Use the template: Supplement Template V10.3
  • Practice Safe Pasting to avoid messing up your document (Paste text without formatting)
  • Lots of guidance in the template in <italic text>
  • Material from your Use Case section will get you started on Volume 1, X.4
  • Start working on an Actor/Transaction Diagram; it's a great highlevel view
  • Three meetings (and optional tcons) will get the profile from Proposal to Trial Implementation status.
  • Kickoff Meeting (Nov 1-4)
  • Arrive with a skeleton profile document
  • Bring contentious/hard issues and be prepared to walk the committee through them
  • Make your best call for less contentious issues and write that into your skeleton.
  • It gives people something tangible to consider.
  • They can still disagree but if they agree you’ve saved time for more meaty discussions.
  • Committee will critique the contents and help you work through open issues
  • Leave with a complete idea of how you’re going to draft all the text for public comment
  • PC Prep Meeting (Jan TBD soon)
  • Arrive with a draft Public Comment version of the document
  • Committee will review in detail and vote it ready for public comment if it meets the following criteria
  • All parts of the profile are written (not in stone, but the parts are all in place)
  • All questions where you want/need input/confirmation/consent from the wider community are listed in the Open Issues section
  • Issues that have been decided but you want to avoid rehashing with the email reviewers who didn’t hear the discussion are documented in Closed Issues
  • Reviewers are permitted to re-open closed issues but they had better introduce new facts/considerations beyond what’s documented in the closed issue.
  • Leave with a ready to publish for PC (possibly after some remaining tidy-up edits)
  • TI Prep Meeting (Mar/Apr TBD soon)
  • Arrive with a draft Trial Implementation version of the document, a consolidated list of the received comments, completed resolutions for most comments, proposed resolutions for some comments, and
  • Committee reviews in detail and votes it ready for trial implementation
  • All open issues must be closed, one way or another.
  • Leave with a doc ready to publish for TI (possibly with some remaining tidy-up edits)
  • General Meeting Notes
  • You get allocated time slots based on your estimated effort
  • Most meetings spread your timeslots over a couple days so you can do homework overnight on Day 1 for re-review
  • Ideally, post a draft document to the meeting folder a week in advance of the meeting
  • It’s expected that the editor and a support group may set up their own tcons in between
  • While it’s understood that some domain experts may not be able to attend for the entire duration of the face to face meetings, it is strongly recommended. It’s a way to learn (while not on the hotseat). And frankly the point of IHE is for everyone to contribute to everyone elses work. We benefit from the breadth of view.


  • Where do things go?
  • Includes links to Agenda (times, places, logistics) and Minutes
  • Post documents here. Structure of meeting folders varies randomly each year


  • Reading/Reference List
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