Pharm Tech Minutes 2021.09.01

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Meeting Venue

Chania General Hospital "St. George"
Agiou Eleftheriou 28
73300 Mournies
Chania, Crete

Google maps:

Entrance of the hospital:


Chania Airport:

Chania Airport is an international airport with direct flights from many European cities.

There is a Bus station just outside of the airport arrivals, a Taxi station and many Car rentals companies.

I will be happy to assist you and take you to your hotel with my car, if you want, just tell me the details of your flight and I, or one of my colleagues, will wait for you outside of the arrivals gate.

We have the following sponsors for the meeting:

  • Chania General Hospital: The Manager of the hospital Mr George Mpeas, offers us the use of the Amphitheatron and the hospital facilities
  • The Community Pharmacists Association of Chania, President Mr Manolis Katsarakis, will offer the catering for the meeting (coffees, beverages, light lunches …)
  • The Greek Association of Hospital Pharmacists, President Mrs Despina Makridaki, will offer a dinner in a local tavern.

Leonidas Tzimis: mobile: 0030 6948941727 Hospital Pharmacy: Tel: 00302821022126, 00302821022137

The time slots mentioned in the schedule are the local time slots ( Greece). For Central Europe substract 1 hour For West Europe substract 2 hours

9:30 Welcome

  • attendees
    • Leonidas Tzimis
    • Jacqueline Surugue
    • Stephane Spahni
    • Juergen Brandstaetter
    • Trudy Hagg
    • Michael Tan
  • Thru Teams
    • Jose Costa Teixeira
    • Simon Letellier
    • Joao Almeida
    • Marc Robberecht
    • Chifundo Chilivumbo

  • Review and Approve Agenda
    • On the NWI discuss and approve prescription and dispense

10:00 - 12:30 House keeping

  • Planning of new season 2021-2022
    • new Schedule
    • Need to rethink how we organize face 2 face meetings. Budgets are being lowered.
    • EAHP will cut down. Perhaps rent a house?
    • Look for sponsorships. Universities?

  • Membership status
    • Dedalus is member of IHE Europe ( thus also of IHE International)
    • File of the active members of IHE Pharmacy can be found here: Roster action?

  • Co-chair positions & elections
    • Current co-chair positions are Esther Peelen and Michael Tan
    • Esther has left GS1 and her position is vacant.
    • Michael will retire from Nictiz in 2022 and cannot fulfill the position as co-chair as employee from Nictiz.
    • Proposal to combine the planning and technical positions in the 2 co-chairs ( user, vendor), as long as we do not have any candidates.
    • Leonidas, Michael and Jacqueline are retiring from their official jobs. They might continue as volunteer or observer.
    • Motion to approve the candidacy of Jose as vendor co-chair position for the coming 2 years.
    • Vote: abstain 0, oppose 0, in favor 9 persons
    • Nictiz will discuss whether the other position will be fulfilled by a Nictiz candidate ( Trudy Hagg or someone else).action

  • DCC reporting
    • The board report for 2021 has been updated and uploaded to the Google Drive.
  • Approve NWI proposals

13:00-14:00 Lunch

14:00- 14:55 Medication list session 1

  • Jose has discussed the medication list in Belgium
  • The Belgian material can be found here
  • The treatment can be grouped into a collection of medication.
  • Question is, on which level to group the medication:
    • Trade product
    • Prescription level
    • Substance level.
  • Should application be flexibel on which level they would group.
  • Or should these business rules on country level.
  • Suggestion is to register only what the actual level of process is.
  • In Netherlands we also keep a tag ( called medication treatment ID) to group information.
  • The rules can depend per implementation. The technical implementation should be independant.
  • IHE could provide suggestions for basic rules. Every can add extra rules above the basic rules.

14:55- 15:00 Break

15:00- 16:30 Medication Record

  • How does the Medication List relate to the work of IPS.
  • IPS is more like a toolset of generic building blocks. One of it is medication.
  • The medication list is a universal model for e-medication.
  • What is the definition of e-medication. Should we define the different use cases which we want to cover?
  • In a treatment there is also a link between responsibility of the author of a treatment and the medication list.
  • A patient could have different morbidities and several authors could have responsibility simultaneously.
  • IHE Pharmacy could play a role in providing an implementation guide for implementors how to interpret an medication list.
  • Naming: Medication list / Medication record / Medication profile/ Medication concepts/ Medication glossary
  • The name of medication record is the most appropriate choice. We should rename this work item to medication record.
  • Each country like Austria, Belgium, France, Switzerland or Netherlands might have different medication lists. The implementation guide could give guidance how to map this information into an International medication list.
  • IHE pharmacy delivers an IHE profile reusing the IPS specification and elaborating on the architectural description of the different use cases in different settings.
  • Joao will collaborat with Jose to produce the material for medication record.
  • IHE Pharmacy is seeking formal committment from stakeholders who will support this project.action
  • Jose will ask support from Belgium. Michael will ask support from the Netherlands. Stephane will ask in Switzerland.
  • Which party could we approach in France? Should look at DMP.

16:30- 17:15 Supply topic

  • Chifundo Chilivumbo (PATH) joins the call. He is occupied with supply tracking of vaccinations.
  • A report has been set up about the activities of IHE Pharmacy with supply.
  • The importance within Healthcare of supply is growing. Supply constitutes for a large investment.
  • IHE Pharmacy has described 3 use cases which result is 3 groups of transactions. ( 6 transactions).
  • The FHIR profiles are available.
  • The idea is to experiment in a FHIR connectathon.
  • Any interested parties? PATH will speak with stakeholders. Also look within Digital Square.action
  • Marc will also inquire within his network. They are not yet on the FHIR platform.
  • Jose will also submit the report within HL7 and ask for interested parties.
  • GS1 has alo a network to approach. Also contact Sylvia Stein from GS1 if she knows interested parties.
  • The transactions on supply need to be completed.
  • Within HL7 this topic is Global Supply Chain project where O&O, BRR, HL7 Pharmacy are involved. It is an official Gemini project.
  • There is a small connection with vaccinations ( tracebility). The governance between these 2 topics should be covered. IHE can play a role in the maintenance of these topics.
  • The TCON's should be resumed. Jose will organize the TCON's in October.action

17:15 - 18:00 DCC report

  • See document under morning session

18:00 Adjourn