ITI Planning Committee 2012/2013 Meetings

Introduction

This WIKI page documents the activities of the ITI Planning Committee during the 2012/2013 committee year (August 2012 - July 2013). These activities include:

• Call for Proposals : August-October
• Review and selection of Proposals : October-December
• Updates/Additions to Educational Materials/White Papers/Etc. : December-July

Important Dates

Date	Event	Comments
5-Oct-2012 11:59pm CDT	Call for Proposals CLOSE	Submitted proposals can be found here.
10-Oct-2012	Webinar 1 - 9:00am-11:00 CDT	Details
12-Oct-2012	Webinar 2 - 9:00am-11:00 CDT	Details
16-Oct-2012	Webinar 3 - 9:00am-11:00 CDT	Details
30-Oct-2012 - 31-Oct-2012	ITI Planning Committee f2f	Details

Webinar Organization

Each webinar will be organized as follows (this will vary slightly depending upon how many proposals we will be reviewing:

• The two hour time allocation will be divided into 20-minute time-slots, with the remaining time for introductory remarks and follow-up discussion.
• Each 20-minute timeslot will be allocated to a profile/white paper proposal… the first 10 minutes will be taken up by a presentation by the proposal author, with the remaining 10 minutes reserved for discussion and any disposition (if required).
• Each 10-minute presentation will be comprised of a maximum of 5 Powerpoint slides, presenting the proposal concisely and completely.

Webinar 1

Date	Time	Coordinates	Recording of the meeting
10-Oct-2012	9:00-11:00 CDT	Join Webex(password "meeting") 1-866-469-3239 929 244 312#

#	Proposal	Author/Presenter	Description	Time	Comments
		Karen Witting, Claudio Saccavini : co-Chairs	Webinar Introduction, process	9:00-9:10
ITI 1.0	TBD	TBD	TBD	9:10-9:30
ITI 2.0	TBD	TBD	TBD	9:30-9:50
ITI 3.0	TBD	TBD	TBD	9:50-10:10
ITI 4.0	TBD	TBD	TBD	10:10-10:30
ITI 5.0	TBD	TBD	TBD	10:30-10:45
		Karen Witting, Claudio Saccavini : co-Chairs	Discussion, Next Steps	10:45-11:00

Webinar 2

Date	Time	Coordinates	Recording of the meeting
12-Oct-2012	9:00-11:00 CDT	Join Webex(password "meeting") 1-866-469-3239 927 928 565 #

#	Proposal	Author/Presenter	Description	Time	Comments
		Karen Witting, Claudio Saccavini : co-Chairs	Webinar Introduction, process	9:00-9:10
ITI 6.0	TBD	TBD	TBD	9:10-9:30
ITI 7.0	TBD	TBD	TBD	9:30-9:50
ITI 8.0	TBD	TBD	TBD	9:50-10:10
ITI 9.0	TBD	TBD	TBD	10:10-10:30
ITI 10.0	TBD	TBD	TBD	10:30-10:45
		Karen Witting, Claudio Saccavini : co-Chairs	Discussion, Next Steps	10:45-11:00

Webinar 3

Date	Time	Coordinates	Recording of the meeting
16-Oct-2012	9:00-11:00 CDT	Join Webex(password "meeting") 1-866-469-3239 927 316 058 #

#	Proposal	Author/Presenter	Description	Time	Comments
		Karen Witting, Claudio Saccavini : co-Chairs	Webinar Introduction, process	9:00-9:10
ITI 11.0	TBD	TBD	TBD	9:10-9:30
ITI 12.0	TBD	TBD	TBD	9:30-9:50
ITI 13.0	TBD	TBD	TBD	9:50-10:10
ITI 14.0	TBD	TBD	TBD	10:10-10:30
ITI 15.0	TBD	TBD	TBD	10:30-10:45
		Karen Witting, Claudio Saccavini : co-Chairs	Discussion, Next Steps	10:45-11:00

F2F Meeting

The following agenda also includes the minutes from the meeting

TUESDAY October 30 - DAY 1

Location	Webex/Tcon
RSNA Headquarters Oak Brook, IL	himss.webex.com

Time	Description	Minutes/Notes
9:00-9:15 CT	Welcome
	Introductions Housekeeping Domain Sponsor Announcements Procedures, voting privileges, etc. Agenda review
9:15-9:30 CT	ITI Capacity
	Capacity of ITI for new profile/white paper proposals (decision)
9:30-10:00 CT	Process and evaluation criteria
	Evaluation Criteria 2012 Year Criteria Spreadsheet - final Process used to develop a prioritized work item list Ranking by Criteria Prior year discussed criteria values Ranking by Ballot Prior year used three ballots per organization for 5 proposals
10:00-10:45 CT	Advocacy - authors & representatives make a case for each proposal
	Profile Proposals here (45 minute discussion per proposal) (Please ensure you have attended/viewed the Webinar prior to this session) ITI 1.0
10:45-11:00 CT	Break
11:00-12:30 CT	Advocacy - authors & representatives make a case for each proposal
	Profile Proposals here (45 minute discussion per proposal) (Please ensure you have attended/viewed the Webinar prior to this session) ITI 2.0 ITI 3.0
12:30-1:30 CT	LUNCH
1:30-3:00 CT	Advocacy (continued)
	Profile Proposals here (45 minute discussion per proposal) (Please ensure you have attended/viewed the Webinar prior to this session) ITI 4.0 ITI 5.0
3:00-3:30 CT	Break
3:30-5:00 CT	General Discussion and preparation for evaluation
	Continued discussion for work items not fully understood Re-review of Evaluation Criteria Conclude Process used to develop a prioritized work item list
5:00 pm CT	ADJOURN

WEDNESDAY October 31 - DAY 2

Location	Webex/Tcon
RSNA Headquarters Oak Brook, IL	himss.webex.com

Time	Description	Minutes/Notes
9:00-9:15 CT	Welcome, review of the day's plan
9:15-10:30 CT	Discussion and decision on prioritized work item list
	Complete Ranking by Criteria spreadsheet and review results Ranking by Ballot Decision of prioritized list of proposals
10:30-11:00 CT	Break
11:00-11:30 CT	Next Steps
	Assignment of authors, due-dates, etc. for completion of Detailed Proposal (due date TBA) for turn-over to TC in November
11:30-12:30 am CT	Marketing and publicity planning
	Educational presentation content and webinars Assess status and impact Plan work items for coming year Wiki profile descriptions Assess status and work to be done Preparation for meeting at HIMSS Discussion of EU meetings like Wohit Assess other opportunities for communicating about ITI work
12:30-1:30 CT	LUNCH
1:30-2:30 CT	White Paper Updates
	Review status and plan next steps
2:30-3:00 CT	Strategic planning and liason activities
	IT Infrastructure Strategy/Categories Review and assess ITI Outreach and liason activity Assess status and planning
3:00 - 3:30 pm CT	Wrap-up
	Schedule followup tcons Assess Trial Implementation profiles movement to Final Text Educational presentations and webinars White Paper Updates Other
3:30 pm CT	ADJOURN