ITI Planning Committee 2011/2012 Planning Cycle

Introduction

This WIKI page documents 2011/2012 Planning Cycle for the ITI Planning Domain, including the face-to-face meeting in October 2011 and the webinars that will lead up to that meeting.

Important Dates

Date	Event	Comments	Coordinates
6-Sep-11 11:59pm CDT	Call for Proposals CLOSE	Submitted proposals can be found here.
22-Sep-11	Webinar #1 - 9:00am-11:00 CDT	Agenda	Join Webex (password "meeting") 1-866-469-3239 (924 969 535#)
28-Sep-11	Webinar #2 - 9:00am-11:00 CDT	CANCELLED
29-Sep-11	Webinar #3 - 10:00am-12:00 CDT	CANCELLED
11-Oct-11 12-Oct-11	ITI Planning Committee f2f	See Below	Meeting Address: RSNA Headquarters Oak Brook, IL

Webinar Organization

Each webinar will be organized as follows (this will vary slightly depending upon how many proposals we will be reviewing:

• The two hour time allocation will be divided into 20-minute time-slots, with the remaining time for introductory remarks and follow-up discussion.
• Each 20-minute timeslot will be allocated to a profile/white paper proposal… the first 10 minutes will be taken up by a presentation by the proposal author, with the remaining 10 minutes reserved for discussion and any disposition (if required).
• Each 10-minute presentation will be comprised of a maximum of 5 Powerpoint slides, presenting the proposal concisely and completely. We have taken the liberty of supplying a presentation template that you may choose to use, and this can be found on the IHE ftp site here.

Webinar #1 AGENDA/Notes

Date	Time	Coordinates	Recording of the meeting
22-Sep-11	9:00-11:00 CDT	Join Webex(password "meeting") 1-866-469-3239 ( 924 969 535#)	Meeting recording
#	Proposal	Author/Presenter	Description	Time	Comments
		Karen Witting, Claudio Saccavini : co-Chairs	Webinar Introduction, process	9:00-9:10
ITI 1.0	wiki Link	Horn, Rob	Critical & Important Results	9:10-9:30	2 year work effort due to need for close coordination among many domains
ITI 2.0	FTP Link	Yutaka ANDO	Patient Encounter Tracking Query (PEQ)	9:30-9:50	Presentation List of clarification questions submitted to proposal submitter
ITI 3.0	FTP Link	Geoff Pascoe, Rob Horn, PCD	Configuration Management for Small Devices	9:50-10:10	2 year work effort, starting with white paper Recommend adding a diagram to show flow of information Joint work with PCD but applies to medical devices from other domains like Radiology
ITI 4.0	FTP Link	Bill Majurski, Geoff Pascoe, Rob Horn	XD* Documentation	10:10-10:30	No significant discussion, work item well understood from prior years efforts
ITI 5.0	FTP Link	Keith Boone	XDS for Mobile Health	10:30-10:45	Presentation Clarification of environment for submission of proposal and purpose of proposal. Updated diagram showing Registry/Repository Proxy.
		Karen Witting, Claudio Saccavini : co-Chairs	Discussion, Next Steps	10:45-11:00	Agreed to cancel Webinars, next discussion at f2f

ITI Planning Committee f2f - 11-12Oct11 AGENDA

The following agenda also includes the minutes from the meeting

TUESDAY October 11 - DAY 1

Location	Webex/Tcon
RSNA Headquarters Oak Brook, IL	himss.webex.com

Agenda #	Time/Description	Minutes/Notes
1.	Welcome 9:00 am - 9:30 CT
	Introductions Housekeeping Domain Sponsor Announcements Procedures, voting privileges, etc. Agenda review
2.	ITI Capacity 9:30 - 10:00 CT
	Capacity of ITI for new profile/white paper proposals (decision)	Current and ongoing work items identified Completion of the De-Identification cookbook – This is instructions to other IHE domains on how to create profiles that use anonymization and pseudonymization tools Create a Cross-Enterprise Workflow (XDW) training package and assist other domains with the creation of their specific workflow that uses this infrastructure profile. And the normal documentation maintenance including change proposals, wiki, and profile lifecycle management Agreed that capacity for additional 3-4 work items of mixed size is expected
3.	Process and evaluation criteria 10:00 - 10:30 CT
	Evaluation Criteria Prior Year Criteria Process used to develop a prioritized work item list Ranking by Criteria Prior year used balloting process and summarization through spreadsheet Ranking by Ballot Prior year used four ballots per organization for 6 proposals	Reviewed prior year criteria and agreed to use without significant change (minor editorial changes applied) Agreed to rank by criteria through discussion of values followed by a balloting process with three ballots per organization
4.	Advocacy - authors & representatives make a case for each proposal 10:30 - 12:00 CT
	Profile Proposals here (45 minute discussion per proposal) (Please ensure you have attended/viewed the Webinar prior to this session) ITI 4.0 XD* Documentation ITI 5.0 XDS for Mobile Health	ITI 4.0 XD* Documentation (no presentation) move common material currently in profile specific areas into common area, e.g. stored query catelog add content for underdocumented areas, e.g. rules on the construction of submissions improve inadequate documentation, e.g. Appendix V add topics on ebRS & ebRIM that needed explanation - re-documented from an XD* point of view ITI 5.0 XDS for Mobile Health Presentation Use case focus on patient of concern, questions on authorization, added to the list of standards to apply Concern that this looks like profiling of XML and that questions whether IHE should be doing that Concern with requirement to "make it simplier" and what is the scope of that
LUNCH	12:00 - 1:00 CT
5.	Advocacy (continued) 1:00 - 2:30 CT
	Profile Proposals here (45 minute discussion per proposal) (Please ensure you have attended/viewed the Webinar prior to this session) ITI 1.0 Critical & Important Results ITI 3.0 Configuration Management for Small Devices	ITI 1.0 Critical & Important Results Presentation Agreed that is WP where some parts may be more technically detailed than others ITI 3.0 Configuration Management for Small Devices Presentation
6.	General Discussion and preparation for evaluation 2:30 - 3:30 CT
	Continued discussion for work items not fully understood Re-review of Evaluation Criteria Conclude Process used to develop a prioritized work item list	Filled out criteria spreadsheet for work items previously discussed
7.	Break 3:30 - 4:00 CT
8.	Advocacy (continued) 4:00 - 4:45 CT
	Profile Proposals here (45 minute discussion per proposal) (Please ensure you have attended/viewed the Webinar prior to this session) ITI 2.0 Patient Encounter Tracking Query (PEQ)	ITI 2.0 Patient Encounter Tracking Query (PEQ) Presentation
9.	General Discussion and preparation for evaluation 4:45 - 5:15 CT	Completed criteria spreadsheet which includes the results of Criteria Based Ranking, which are: 1. XD* Documentation 2&3 (tie). Critical & Important Results and XDS for Mobile Health 4. Patient Encounter Tracking Query (PEQ) 5. Configuration Management for Small Devices
ADJOURN	5:15 pm CT

WEDNESDAY October 12 - DAY 2

Location	Webex/Tcon
RSNA Headquarters Oak Brook, IL	himss.webex.com

Agenda #	Time/Description	Minutes/Notes
1.	Welcome, review of the day's plan 9:00 am - 9:15 am CT
2.	Discussion and decision on prioritized work item list 9:15-10:00 am CT
	Review results of the Ranking by Criteria Ranking by Ballot Decision of prioritized list of proposals	Ballot Voting: Final Result First ballot results: 1. XD* Documentation 2&3 (tie). Critical & Important Results and XDS for Mobile Health 4&5 (tie). Patient Encounter Tracking Query (PEQ) and Configuration Management for Small Devices Due to significant tied results, held run-off vote for each 2&3 vote found clear winner for Critical & Important Results 4&5 vote found still very close between these two but slight edge to Patient Encounter Tracking Query (PEQ) Final ballot results: 1. XD* Documentation 2. Critical & Important Results 3. XDS for Mobile Health 4. Patient Encounter Tracking Query (PEQ) 5. Configuration Management for Small Devices
3.	Next Steps 10:00 - 10:30 am CT
	Assignment of authors, due-dates, etc. for completion of Detailed Proposal (due date TBA) for turn-over to TC in November	All five proposals will be delivered to the ITI Technical Committee for further analysis Detailed Proposals are Due: Nov. 7 Joint Plan/Tech tcon Nov. 16 1pm-2pm central time for final decision
4.	Marketing and publicity planning 10:30 - 12:00 am CT
	Educational presentation content and webinars Assess status and impact Plan work items for coming year Wiki profile descriptions Assess status and work to be done Preparation for meeting at HIMSS Discussion of EU meetings like Wohit Assess other opportunities for communicating about ITI work	Educational presentation content and webinars Assess status and impact XDW educational slides - Claudio and team will develop Security & Privacy charts need DEN added - John assigned to do this XDR/XDM charts need reference to metadata-limited and encrypted email enhancements - did encryption enhancement in the meeting, Karen to update for metadata-limited and supply to Chris for webinar scheduled for next week. Requested that HIMSS promote the webinar on XDR/XDM scheduled for next week Patient & Provider charts still not complete and now need XPID content integrated. Wiki profile descriptions XPID missing - Karen will followup with Jose XDW missing - Claudio's team will work on this General review of wiki profile descriptions: Geoff, Rob and John will distribute amongst themselves for review. Chris will review security related profile descriptions. Preparation for meeting at HIMSS Agreed not to hold an ITI Planning educational meeting. Expect to have a presentation slot that Karen will present for the domain. Hope to have an IHE specific booth and will contribute experts from the domain as needed. Discussion of EU meetings like Wohit Domain is focused on the correct set of content to enable this and other meetings
LUNCH	12:00 - 1:00 CT
4.	HIE White Paper 1:00-2:30 pm CT
	Review status and plan next steps IT Infrastructure HIMSS Virtual Conference charts	Reviewed current version and agreed on new title "Enabling Document Sharing through IHE" and agreed on adding a principles section along with content. Reviewed beginning of Virtual HIMSS Converence charts
5.	Strategic planning and liason activities 2:30-3:00 pm CT
	IT Infrastructure Strategy/Categories Review and assess Input to Strategic Planning due Nov. 21 (see email from 10/4) ITI Outreach and liason activity Assess status and planning	IT Infrastructure Strategy/Categories Categories remain the same, will be updated for 2011 profiles Added table on strengths and weaknesses of the domain Agreed this page represents the domains choice for input to Strategic Planning due Nov. 21 (see email from 10/4) ITI Outreach and liason activity Agreed to a less formal approach to this. Keep table of names which participate in ITI and another development domain. Removed deployment domain table. Regular domain reports replaces some of the need for this.
6.	Wrap-up 3:00 - 3:30 pm CT
	Schedule followup tcons Assess Trial Implementation profiles movement to Final Text Educational presentations and webinars HIE White Paper Other	Schedule followup tcons Assess Trial Implementation profiles movement to Final Text Schedule this during the ITI Technical Cmt meeting Educational presentations and webinars Patient&Provider -10/17 9-10 central XDW educ - 11/7 9 central - 10:30 central Security & Privacy updates - email review only HIE White Paper 11/10 12:30 central 1.5 hours 12/15 12:30 central 1.5 hours
ADJOURN	3:30 pm CT