ITI Planning Committee 2009/2010 Planning Cycle

Introduction

This WIKI page documents 2009/2010 Planning Cycle for the ITI Planning Domain, including the face-to-face meeting in October 2009 and the webinars that will lead up to that meeting.

Now in its eighth year, the IT Infrastructure Domain continues to improve its processes, in particular under the new IHE Governance Structure and Procedures. This has required a number of changes to membership and processes within the Domain committees. The co-Chairs want to ensure that everyone understands the defined process, and that there is sufficient information and time to prepare for all the steps required to help us select candidate profiles and white papers to bring forward for consideration. Proposals must follow the process as outlined below.

Important Dates

Date	Event	Comments
25-Sep-09	Call for Proposals CLOSE	Proposal Template on Wiki or Word Please submit completed proposals to: Michael Nusbaum (michael@mhnusbaum.com) Charles Parisot (charles.parisot@med.ge.com) Submitted proposals can be found here.
30-Sep-09	Webinar #1 - 10:00am-noon CDT	AGENDA; Coordinates
1-Oct-09	Webinar #2 - 10:00am-noon CDT	AGENDA; Coordinates
7-Oct-09	Webinar #3 - 10:00am-noon CDT	AGENDA; Coordinates
8-Oct-09	Webinar #4 - 11:00am-1:00pm CDT	AGENDA; Coordinates
12-Oct-09 13-Oct-09	ITI Planning Committee f2f (Please REGISTER HERE if attending)	Meeting Address: EUROSITES République 8bis rue de la Fontaine au Roi 75011 PARIS AGENDA; Oct 12th Coordinates; Oct 13th Coordinates; Paris Hotels

Meeting Participation

IHE membership is required to attend or participate in the ITI Planning face-to-face meeting, and to submit votes. If you are unsure your organization is an IHE member, please check the membership list. If you would like to apply for membership, please see this webpage.

In order to participate in meetings, you must first be a delegate of an approved IHE member organization. Membership is granted only to “organizations” and each member names delegates to participate in various domain committees. Please check the membership list to ensure your organization is a bona fide member of IHE. If not, then you can apply for membership (it’s free) using this webpage.

Any member is entitled to send a delegate to attend a meeting. However in order to vote, the member (organization) must have earned (and maintained) voting privileges prior to the designated meeting. The rules around voting privileges are articulated on the IHE website, but explained below in the context of the upcoming ITI Planning Committee face-to-face.

• Webinars have been announced for September 30, October 1, 7 and 8 (see details below), to allow authors to present their proposals to the ITI Planning Committee in advance of the face-to-face. We will populate the schedule of presentations immediately following the September 25th submission deadline.

• These webinars will be considered decision meetings. We will attempt to reach consensus (rather than hold a formal vote) at each webinar as to the validity of each individual proposal, including whether it makes sense to request proposal authors to combine initiatives where overlaps exist. No proposals will be rejected at this stage, only aligned with one another, and only where appropriate.

• In order to ensure voting privileges at the face-to-face Planning meeting in Paris, we will require each member (organization) to attend a minimum of 2 (out of the 4) webinars that precede the Paris meeting. We will be taking very careful attendance at each webinar to ensure a fair execution of this process.

• ITI Committee rosters can be viewed on the IHE FTP site.

Webinar Organization

Each webinar will be organized as follows (this will vary slightly depending upon how many proposals we will be reviewing:

• The two hour time allocation will be divided into 5x15-minute time-slots, with the remaining 45 minutes for introductory remarks and follow-up discussion.
• Each 15-minute timeslot will be allocated to a profile/white paper proposal… the first 10 minutes will be taken up by a presentation by the proposal author, with the remaining 5 minutes reserved for discussion and any disposition (if required). In order to maintain equity across all presenters, we will manage this time rigorously!!!
• Each 10-minute presentation will be comprised of a maximum of 5 Powerpoint slides, presenting the proposal concisely and completely. We have taken the liberty of supplying a presentation template that you may choose to use, and this can be found on the IHE ftp site here.

Webinar #1 AGENDA

Date	Time	Coordinates	Recorded Presentation
30-Sep-09	10:00-noon CDT	Coordinates	PLAY
#	Proposal	Author/Presenter	Description	Time	Comments
		Michael Nusbaum, Charles Parisot: co-Chairs	Webinar Introduction, process	10:00-10:10
ITI 1.0	FTP Link	KesarinathG LipskyN GanesanS	Public Health Metadata Registry & Vocabulary Services	10:10-10:25	Presentation Joint proposal with QRPH; content specified by QRPH, infrastructure supported by ITI. Suggests proposal needs scoping, CTS2.0 is very broad. Positioned as extension to IHE/SVS profile (implementation of subset of CTS2.0), a “richer” selection of transactions for SVS. Suggested proposal enhanced with a specific list of proposed extensions (deliverables), relative to the problem that is to be solved. To be re-presented in Webinar #4.
ITI 2.0	FTP Link	MajurskiB	Metadata Versioning	10:25-10:40	Presentation Proposal is to elevate 2008 white paper to a profile. Required as a pre-requisite for implementation of Dynamic Data proposal. Extension to XDS.b, should be considered as such. No further action required.
ITI 3.0	FTP Link	FuchsK	Real-Time Location Systems (RTLS) Interface Profile	10:40-10:55	Presentation Brought forward from PCD. RTLS estimated to have a $1billion market in the next year. Similar to Inventory Control/Access Management in warehousing. HL7 RTLS standard is currently DSTU, soon to be normative.
ITI 4.0	Updated FTP Link	WittingK	Dynamic Document Sharing (formerly Dynamic Data)	10:55-11:10	Presentation Extension to XCA. Proposal to elevate 2009 white paper to a profile. Overlap with ITI5.0, depending on scoping choice. Concerns about design consistencies amongst XCA, XDS, XDR. To be combined with ITI5.0, with new name: Deferred Document and Dynamic Access. Karen to update proposal document and re-post. No further presentation required.
ITI 5.0	*	PeytchevV	Deferred Document Creation	11:10-11:25	Presentation Extension to XDS.b and XCA. Proposal to elevate 2009 white paper to a profile. Will support ITI4.0 as a joint proposal (Scope option “D”, XCA/XDS Dynamic/Deferred). Use case to be rolled into ITI4.0 and proposals combined.
		Michael Nusbaum, Charles Parisot: co-Chairs	Discussion, Next Steps	11:25-12:00

Webinar #2 AGENDA

Date	Time	Coordinates	Recorded Presentation
1-Oct-09	10:00-noon CDT	Coordinates
#	Proposal	Author/Presenter	Description	Time	Comments
		Michael Nusbaum, Charles Parisot: co-Chairs	Webinar Introduction, process	10:00-10:10
ITI 11.0	FTP Link (updated)	PeytchevV	Document Sharing Directory Services	10:10-10:25	Presentation
ITI 7.0	FTP Link	HornR	PEP/PDP Whitepaper	10:25-10:40	Presentation
ITI 8.0	FTP Link	HornR	Security Token Service	10:40-10:55	Presentation
ITI 9.0	FTP Link	HornR	Document Based Referral Response	10:55-11:10	Presentation
ITI 10.0	FTP Link	ParisotC	Cross-Enterprise Workflow Management	11:10-11:25
		Michael Nusbaum, Charles Parisot: co-Chairs	Discussion, Next Steps	11:25-12:00

Webinar #3 AGENDA

Date	Time	Coordinates	Recorded Presentation
7-Oct-09	10:00-noon CDT	Coordinates
#	Proposal	Author/Presenter	Description	Time	Comments
		Michael Nusbaum, Charles Parisot: co-Chairs	Webinar Introduction, process	10:00-10:10
ITI 6.0	FTP Link	OemigF	Metadata for Document Relationships	10:10-10:25
ITI 12.0	FTP Link	KandeS PrahlM	HIT Provider Registry (HITPR)	10:25-10:40
ITI 13.0	FTP Link	CaumannsJ KuhlischR	Federated Directory Service (FDS)	10:40-10:55
ITI 14.0	FTP Link	PattilloM	ACM Across Domains and the Enterprise	10:55-11:10	Presentaion
ITI 15.0	FTP Link	ButlerR LumF	Patient Appointment Scheduler	11:10-11:25
		Michael Nusbaum, Charles Parisot: co-Chairs	Discussion, Next Steps	11:25-12:00

Webinar #4 AGENDA

Date	Time	Coordinates	Recorded Presentation
8-Oct-09	11:00-1:00 CDT	Coordinates
#	Proposal	Author/Presenter	Description	Time	Comments
		Michael Nusbaum, Charles Parisot: co-Chairs	Webinar Introduction, process	11:00-11:10
ITI 1.0	FTP Link	KesarinathG LipskyN GanesanS	Public Health Metadata Registry & Vocabulary Services	11:10-11:25	Proposal to be re-worked and re-presented.
ITI 17.0				11:25-11:40
ITI 18.0				11:40-11:55
ITI 19.0				11:55-12:10
ITI 20.0				12:10-12:25
		Michael Nusbaum, Charles Parisot: co-Chairs	Discussion, Next Steps	12:25-1:00

ITI Planning Committee f2f - 12-13Oct09 AGENDA

MONDAY - DAY 1

Location	Webex/Tcon
EUROSITES République 8bis rue de la Fontaine au Roi 75011 PARIS	Oct 12th Coordinates

Agenda #	Time/Description
LUNCH	noon - 1:00pm Paris time (5:00-6:00am CT) - meet at the meeting room, then we'll procede to the restaurant as a group. Restaurant: TBA
1.	Welcome 1:00 - 1:30pm Paris time (6:00-6:30am CT)
	Introductions Housekeeping Procedures, voting privileges, etc.
2.	Organization of Work 1:30-2:30pm Paris time (6:30-7:30am CT)
	Supplements in Trial Implementation New Profile proposals New proposals for White papers White papers published by TC - which should go forward to full profile this year? White Papers in progress Planned continued development of existing profiles Retirement of Profiles Capacity of ITI for new profile/white paper proposals (decision) IT Infrastructure Roadmap - proposal for renewal
3.	Advocacy - authors & representatives make a case for each proposal 2:30 - 3:30pm Paris time (7:30-8:30am CT)
	Supplements expected to move to final text and Technical Framework update New profile proposals (15min of discussion per proposal) New proposals for White Papers (15min of discussion per proposal) (Please ensure you have attended/viewed each of the 4 Webinars prior to this session)
BREAK	3:30 - 4:00pm Paris time (8:30-9:00am CT)
4.	Advocacy (continued) 4:00 - 7:30pm Paris time (9:00am -12:30pm CT)
5.	Wrap-up of the day 7:30 - 8:00pm Paris time (12:30-1:00pm CT)
ADJOURN	8:00pm Paris time (1:00pm CT)

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TUESAY - DAY 2

Location	Webex/Tcon
EUROSITES République 8bis rue de la Fontaine au Roi 75011 PARIS	Oct 13th Coordinates

Agenda #	Time/Description
1.	Welcome, review of the day's plan 10:00 - 10:30am Paris time (3:00-3:30am CT)
2.	Discussion and decision on which items go forward 10:30am - 1:00pm Paris time (3:30-6:00am CT)
	including consideration of relationship to external initiatives (ie. HITSP) scope vs availability of resources relationship to activities in other IHE domains
LUNCH	1:00 - 2:00pm Paris time (6:00-7:00am CT) Restaurant: TBA
3.	Discussion and decision on which items go forward 2:00-4:30pm Paris time (7:00-9:30am CT)
BREAK	4:30 - 5:00pm Paris time (9:30-10:00am CT)
4.	Update of ITI Roadmap reflecting new work item decisions 5:00 - 6:00pm Paris time (10:00-11:00am CT)
	New items for 2009-2010 Items to be referred to / partnered with other IHE Domains Items to be referred to SDO’s for needed work
5.	Next Steps 6:00 - 6:45pm Paris time (11:00am -11:45pm CT)
	Assignment of authors, due-dates, etc. for completion of Detailed Proposal (due date TBA) for turn-over to TC in November Schedule follow-up t-cons Marketing and publicity planning Preparation for meeting at HIMSS (harmonization with HITSP, other standards initiatives) Publication schedule Other
6.	Wrap-up 6:45 - 7:00pm Paris time (11:45-noon CT)
ADJOURN	7:00pm Paris time (noon CT)

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ITI Planning Paris f2f Meeting Results

TBA

Priority	Proposal Title	Principal Author
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