ITI Planning Committee 2009/2010 Planning Cycle

Introduction

This WIKI page documents 1009/2010 Planning Cycle for the ITI Planning Domain, including the face-to-face meeting in October 2009 and the webinars that will lead up to that meeting.

Now in its seventh year, the IT Infrastructure Domain continues to improve its processes, in particular under the new IHE Governance Structure and Procedures. This has required a number of changes to membership and processes within the Domain committees. The co-Chairs want to ensure that everyone understands the defined process, and that there is sufficient information and time to prepare for all the steps required to help us select candidate profiles and white papers to bring forward for consideration. Proposals must follow the process as outlined below.

Important Dates

Date	Event	Comments
25-Sep-09	Call for Proposals CLOSE	Proposal Template on Wiki or Word Completed proposals can be found here.
30-Sep-09	Webinar #1 - 10:00am-noon CDT	AGENDA (tba); Coordinates
1-Oct-09	Webinar #2 - 10:00am-noon CDT	AGENDA (tba); Coordinates
7-Oct-09	Webinar #3 - 10:00am-noon CDT	AGENDA (tba); Coordinates
8-Oct-09	Webinar #4 - 11:00am-1:00pm CDT	AGENDA (tba); Coordinates
12-Oct-09 13-Oct-09	ITI Planning Committee f2f	Meeting Address: EUROSITES République 8bis rue de la Fontaine au Roi 75011 PARIS AGENDA (tba); Coordinates (tba); Paris Hotels

Meeting Participation

IHE membership is required to attend or participate in the ITI Planning face-to-face meeting, and to submit votes. If you are unsure your organization is an IHE member, please check the membership list. If you would like to apply for membership, please see this webpage.

In order to participate in meetings, you must first be a delegate of an approved IHE member organization. Membership is granted only to “organizations” and each member names delegates to participate in various domain committees. Please check the membership list to ensure your organization is a bona fide member of IHE. If not, then you can apply for membership (it’s free) using this webpage.

Any member is entitled to send a delegate to attend a meeting. However in order to vote, the member (organization) must have earned (and maintained) voting privileges prior to the designated meeting. The rules around voting privileges are articulated on the IHE website, but explained below in the context of the upcoming ITI Planning Committee face-to-face.

• Webinars have been announced for September 30, October 1, 7 and 8 (see details below), to allow authors to present their proposals to the ITI Planning Committee in advance of the face-to-face. We will populate the schedule of presentations immediately following the September 25th submission deadline.

• These webinars will be considered decision meetings. We will attempt to reach consensus (rather than hold a formal vote) at each webinar as to the validity of each individual proposal, including whether it makes sense to request proposal authors to combine initiatives where overlaps exist. No proposals will be rejected at this stage, only aligned with one another, and only where appropriate.

• In order to ensure voting privileges at the face-to-face Planning meeting in Paris, we will require each member (organization) to attend a minimum of 2 (out of the 4) webinars that precede the Paris meeting. We will be taking very careful attendance at each webinar to ensure a fair execution of this process.

• ITI Committee rosters can be viewed on the IHE FTP site.

Webinar Organization

Each webinar will be organized as follows (this will vary slightly depending upon how many proposals we will be reviewing:

• The two hour time allocation will be divided into 6x15-minute time-slots, with the remaining 30 minutes for introductory remarks and follow-up discussion.
• Each 15-minute timeslot will be allocated to a profile/white paper proposal… the first 10 minutes will be taken up by a presentation by the proposal author, with the remaining 5 minutes reserved for discussion and any disposition (if required). In order to maintain equity across all presenters, we will manage this time rigorously!!!
• Each 10-minute presentation will be comprised of a maximum of 5 Powerpoint slides, presenting the proposal concisely and completely. We have taken the liberty of supplying a presentation template that you may choose to use, and this can be found on the IHE ftp site here.

Webinar #1 AGENDA

Date	Time	Recorded Presentation
30-Sep-09	10:00-noon CDT
#	Proposal	Author/Presenter	Description	Time	Comments
ITI 1.0				10:10-10:25
ITI 2.0				10:25-10:40
ITI 4.0				10:40-10:55
ITI 5.0				10:55-11:10
ITI 6.0				11:10-11:25

Webinar #2 AGENDA

Date	Time	Recorded Presentation
1-Oct-09	10:00-noon CDT
#	Proposal	Author/Presenter	Description	Time	Comments
ITI 7.0				10:10-10:25
ITI 8.0				10:25-10:40
ITI 9.0				10:40-10:55
ITI 10.0				10:55-11:10
ITI 11.0				11:10-11:25

Webinar #1 AGENDA

Date	Time	Recorded Presentation
30-Sep-09	10:00-noon CDT
#	Proposal	Author/Presenter	Description	Time	Comments
ITI 1.0				10:10-10:25
ITI 2.0				10:25-10:40
ITI 4.0				10:40-10:55
ITI 5.0				10:55-11:10
ITI 6.0				11:10-11:25

Webinar #1 AGENDA

Date	Time	Recorded Presentation
30-Sep-09	10:00-noon CDT
#	Proposal	Author/Presenter	Description	Time	Comments
ITI 1.0				10:10-10:25
ITI 2.0				10:25-10:40
ITI 4.0				10:40-10:55
ITI 5.0				10:55-11:10
ITI 6.0				11:10-11:25

ITI Planning Committee f2f - 16-17Oct08 AGENDA

THURSDAY - DAY 1

Location	Webex/Tcon
UICP 16 rue Jean Rey 75015 Paris Paris hotels	Join Meeting Meeting #: 924 288 985 pw=meeting Dial-in only: 1-866-469-3239, 1-650-429-3300

Agenda #	Time/Description
LUNCH	noon - 1:00pm Paris time (5:00-6:00am CT) - meet at the meeting room, then we'll procede to the restaurant as a group. Restaurant: Hotel Mercure, 20 rue Jean Rey (Restaurant is about 10 yards on the right when exiting the meeting room building. If you arrive late, go directly to the restaurant and ask for the IHE meeting.)
1.	Welcome 1:00 - 1:30pm Paris time (6:00-6:30am CT)
	Introductions Housekeeping Procedures, voting privileges, etc.
2.	Organization of Work 1:30-2:30pm Paris time (6:30-7:30am CT)
	Supplements in Trial Implementation New Profile proposals New proposals for White papers White papers published by TC - which should go forward to full profile this year? White Papers in progress Planned continued development of existing profiles Retirement of Profiles Capacity of ITI for new profile/white paper proposals (decision) IT Infrastructure Roadmap - proposal for renewal
3.	Advocacy - authors & representatives make a case for each proposal 2:30 - 3:30pm Paris time (7:30-8:30am CT)
	Supplements expected to move to final text and Technical Framework update New profile proposals (15min of discussion per proposal) New proposals for White Papers (15min of discussion per proposal) (Please ensure you have attended/viewed each of the 4 Webinars prior to this session)
BREAK	3:30 - 4:00pm Paris time (8:30-9:00am CT)
4.	Advocacy (continued) 4:00 - 7:30pm Paris time (9:00am -12:30pm CT)
5.	Wrap-up of the day 7:30 - 8:00pm Paris time (12:30-1:00pm CT)
ADJOURN	8:00pm Paris time (1:00pm CT)

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FRIDAY - DAY 2

Location	Webex/Tcon
UICP 16 rue Jean Rey 75015 Paris	Join Meeting Meeting #: 921 286 032 pw=meeting Dial-in only: 1-866-469-3239, 1-650-429-3300

Agenda #	Time/Description
1.	Welcome, review of the day's plan 10:00 - 10:30am Paris time (3:00-3:30am CT)
2.	Discussion and decision on which items go forward 10:30am - 1:00pm Paris time (3:30-6:00am CT)
	including consideration of relationship to external initiatives (ie. HITSP) scope vs availability of resources relationship to activities in other IHE domains
LUNCH	1:00 - 2:00pm Paris time (6:00-7:00am CT) Restaurant: Hotel Mercure, 20 rue Jean Rey
3.	Discussion and decision on which items go forward 2:00-4:30pm Paris time (7:00-9:30am CT)
BREAK	4:30 - 5:00pm Paris time (9:30-10:00am CT)
4.	Update of ITI Roadmap reflecting new work item decisions 5:00 - 6:00pm Paris time (10:00-11:00am CT)
	New items for 2008-2009 Items to be referred to / partnered with other IHE Domains Items to be referred to SDO’s for needed work
5.	Next Steps 6:00 - 6:45pm Paris time (11:00am -11:45pm CT)
	Assignment of authors, due-dates, etc. for completion of Detailed Proposal (due date TBA) for turn-over to TC in November (ITI Tech meets Nov 18-19, 2008 for a f2f) Schedule follow-up t-cons Marketing and publicity planning Preparation for meeting at HIMSS (harmonization with HITSP, other standards initiatives) Publication schedule Other
6.	Wrap-up 6:45 - 7:00pm Paris time (11:45-noon CT)
ADJOURN	7:00pm Paris time (noon CT)

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ITI Planning Paris f2f Meeting Results

On October 16-17, 2008, we held a very successful 2-day Planning Committee meeting in Paris, France. The turnout was better than expected, and all IHE deployment regions (Asia-Oceana, North America, Europe) were represented. We even had a number of call-in members from the US who amazingly managed to stay up all night in order to participate… now that’s commitment!!! Manuel Metz and the team from GIP-DMP were incredible hosts, and on behalf of all participants, we thank our newest domain sponsor for accommodating us in such grand style. The bar has, indeed, been raised to new heights!!!

In total we had 15 proposals submitted for consideration, each one very well researched and presented at pre-meeting webinars. We undertook a process of review and consolidation going into the meeting, and our subsequent deliberations further flushed out those proposals that were felt to be of highest priority. We thank all authors for their excellent efforts… the choices were incredibly difficult due to the high quality of the proposals submitted. It is unfortunate that we were only able to select a few of them… limited only by the capacity of our domain to undertake work over the next 12 months.

Mike Nusbaum and Charles Parisot (co-Chairs) are pleased to announce that 5 profile proposals and 2 white paper proposals were accepted by the Planning Committee to go forward to the next step in the process. These are outlined in the table below. Congratulations to the authors who were successful in having their profiles selected.

Priority	Proposal Title	Principal Author
1	ITI Publish/Subscribe Infrastructure	Peytchev, V.
2	Cross-Community Patient Identification (XCPI)	Witting, K.
3	Use of Pseudonymisation, de-Identification and Identification Protection Token in IHE (White Paper)	Estelrich, A.
4	Expanded SOA (White Paper)	Kirnak, A.; Natoli, J.; Orlova, A.
5	Cross-Enterprise Privacy Policy (XPP)	Kassner, A.; Caumanns, J.
6	Federated Service White Pages (FSWP)/Organisation Registry (FOR)	Kassner, A.; Caumanns, J.
7	Multi-Stored Query - Multi-Patient Queries	Estelrich, A.

A spreadsheet providing details on those proposals selected can be found here. All selected (brief) profile proposal documents can be found in this directory on the FTP site, for reference.

The Technical Committees meet jointly face-to-face on November 18th and 19th (in Chicago) to evaluate the selection of the proposals that will ultimately become the work plan for the 2009/10 development cycle. Details of the meeting can be found here. The ITI Planning and ITI Technical Committee will jointly hold a t-con on December 17th to make the final decision for the 2009/2010 development cycle to be carried by the ITI Technical Committee in 2009.

Thanks to all who participated in this truly international process. We look forward to a very productive year ahead of us in ITI.