Revision as of 11:00, 11 June 2020

This page contains the details of Change Proposal (CP) processing in the ITI domain for the 2020-21 publication cycle.

The ITI Change Proposal process follows the general IHE CP process described on the Change Proposal process page. The following sections give more detail on the process for folks involved in the CP process in the ITI domain.

The ITI-specific CP Process

The following text explains what the process used by the ITI technical committee in processing submitted CPs. It is consistent with the general IHE CP process and is informative only.

Write a change proposal. Here is IHE's Change Proposal Template.
Submit into the Incoming folder on the IHE Google Drive. This is typically done by directly uploading the CP into the folder (if you have access); otherwise, send it an email to the ITI Technical Committee members in charge of CPs (currently Lynn Felhofer or to an ITI Technical Committee co-chair).
The new CPs are considered by the committee at periodic CP review calls. If CP is accepted it is given a CP #, assigned an editor, renamed to CP-ITI-xxx-00.doc and placed in the Assigned folder. If CP is rejected it is moved to the Rejected folder and the submitter is informed of explanation for rejection. Likely reasons for rejection are: duplicate, merged, withdrawn or not enough information to understand the request. Rejected CPs can be resubmitted with more information for reconsideration.
Committee works with editor to draft the CP. Versions are kept in Assigned directory and numbered -00, -01, -02, etc.
Committee decides CP is ready for ballot. Latest version of CP is moved to the Completed folder and old versions are moved to old_versions.
ITI Tech co-chair or CP manager collects Completed CPs into a ballot. The Ballots folder will be used for this.
Ballot is released to the general community for voting for 4 weeks
Votes and comments are collected. All yes votes means the CP passed ballot and moved to Final Text. No votes are resolved by the committee. Sometimes CP is withdrawn, sometimes NO voter changes to yes vote after explanations. CP may be updated in this process. If updates are insignificant (clarification only) the CP is considered passed. If updates are significant the CP is submitted for another ballot.
CP approved in ballot are put in Final Text status and scheduled to be integrated into the Technical Framework or Supplement.

Refer to this Log of Approved ITI CPs.
The Final Text folder holds CPs that have passed ballot but have not yet been integrated.

CP status and ballots are tracked here

Change Proposal pages from previous years

Prior years work can be accessed at:

ITI CP Tracking

Location of CPs

All Change Proposal management is done on the IHE Documents on Google Drive here.

As CPs are processed through various statuses they move from one folder to another. The directories involved are:

Incoming: contains CPs which have been submitted but have not been assigned a CP number or an editor. This is the place that new incoming CPs are placed prior to the first stage of processing by the committee.
Assigned: contains CPs that have been assigned an editor and are being actively worked on by the committee, i.e. Assigned status
Completed: contains the last version of a CP that is in Completed status. Its contents are approved by the Technical Committee and the CP is waiting to be put in a ballot.
Final Text: contains the last version of a CP that is in FinalText status. It is has been approved by ballot and is waiting to be integrated into the TF in the upcoming publication cycle.
Integrated: contains the version of the CP that was integrated into the TF, organized by year.
Rejected: CPs that have been submitted but rejected by the committee
Cancelled: contains CPs that were once assigned but have been cancelled, i.e. Cancelled status
Ballots: contains Ballots that have been released for voting by the general community, organized by year.

CP status

ITI tracks status of its Change Proposals in this google doc: https://docs.google.com/spreadsheets/d/1gdr_Y8xZBvbb326J4z67cqprxOexFgtkPj_VlD3rB9E/edit?usp=sharing The Active CPs tab contains those that are Assigned, Completed, or Final Text in this cycle. There are also archive tabs for prior years.

Approved CPs integrated into the ITI Technical Framework

CPs that have passed ballot in since 2015, and that have been, or will be, integrated into the ITI Technical Framework are listed on this Log of Approved CPs.

CPs that have already been integrated into the Technical Framework are stored here: ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance/CPs/4_Integrated/

The ITI Technical Committee integrates CPs into Technical Framework documents following this process : ITI CP Integration Process

Ballots

Ballot 57 (future)

Out for ballot: tbd 2020. Comments/votes resolved on the tbd,2020 CP review calls.

Ballot 57 CPs are here: tbd

Comments, votes & resolution are tbd.

CP-ITI	Title	Ballot Result

Assigned CPs

For a list of CPs that are currently assigned see the 'Active CPs' tab in the CP status google doc.

Assigned CPs are stored here.

Strategies for smarter CP processing (from Jul-17 F2F)

We often have CPs that need a lot of rework after ballot:

There is not enough review prior to ballot
Perhaps too much effort on specificity vs remaining silent
Look for opportunities to suggest that a small subset take a time-consuming or editorial problem offline and come back to the group with an updated change.

Gateway questions prior to accepting a CP (or finishing work on an existing CP):

Is solving the problem necessary for interoperability?
Has an implementer reported this problem, or should they, or... is this theoretical?
Is the text inconsistent? If so, are we over-specifying, i.e. can we delete the inconsistency?
Strongly suggest that a submitter propose a solution.
Is this a problem that needs to be fixed?

Upcoming CP discussions

ITI CP review calls are typically held the second Thursday of each month from 10-11am Central US. Additional sessions will be scheduled on Tues & Thurs of ITI Tech F2F meetings. Changes to the 'traditional' schedule for CP calls are announced on the ititech email list.

June 11, 2020

Time: 10:00 - 11:00 CDT

Webex link: https://himss.webex.com/himss/j.php?MTID=mfefae026cc25c142419f41a4f5df8d27

Meeting: 926 847 156

Password: Meeting1

Attendees: Martin Smock, Luke Duncan, Oliver Egger, Spencer LaGesse, Steve Nichols, Lynn Felhofer

The ITI CP tracking spreadsheet is here.

(1) Process Incoming CPs ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance/CPs/0_Incoming/

CP-ITI-SML_XCPD_DetectedIssueEvent_Fix_Examples.docx (Spencer) - reviewed and accepted as CP-ITI-1212. Status is 'Completed' and ready for future ballot 57.

(2) Assigned CPs ready for discussion ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance/CPs/1_Assigned/

1209-01 - Add Add formatCode XACML information to APPC (Tarik/Lynn) - Tarik's rationale for accepting this change reviewed and agreed-upon by the committee. Status is 'Completed' and ready for future ballot 57.
CP-ITI-1207- PMIR clarification – use of RelatedPerson (Luke) - this CP was discussed. Luke agreed to update the CP to include constraints on cardinality of the RelatedPerson Resource so that the relationship attribute. He will bring those changes back for review in July. The CP remains Assigned.

(3) Next in CPs

update on use of IHE FTP site vs. IHE Google Drive -- FTP site will be retired as of approx June 18. For the near future, we will transition to the equivalent folder structure on IHE's Google Drive. Lynn will update ITI Tech's email list with adjustments to permission, process documentation, etc
Next regular CP call is the 2nd Thurs in July: July-9, 10:00-11:00 CDT.

July 9, 2020