ITI CP Integration Process
To Integrate CPs
this is Gila's process
To check integrated CPs
Why: Integrating CPs into Final Text volumes and TI supplements is a task requiring attention to detail. It is beneficial to check the integration work prior to delivering updated documentation to the Documentation Specialist. This provided a "second set of eyes" on the documentation, and may prevent a future CP.
When: After CP integration is complete, before submitting a document for publication.
Who: Ideally, someone other than the editor who did the integration. Domain co-chairs assign this task to members of the Technical Committee.
(1) Find the document you are assigned to verify
- The editor doing the CP integration should be sending an email to indicate the document is 'ready' for you to verify
- He/she should have put the document in ftp://ftp.ihe.net/IT_Infrastructure/CURRENTYEAR/Technical_Cmte/Workitems/Pre-Publication%20Drafts%20of%20TIs%20and%20TFs
(2) Identify the CPs approved for Final Text
- Find the directory following this naming convention ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-CURRENTYEAR/CPs/3_FinalText/ eg. ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2014/CPs/3_FinalText/
- Open the excel file in that directory maintained by the CP manager
- The spreadsheet contains one row for each Final Text CP. The columns in the spreadsheet are:
- CP number
- Vol/Supp affected
- File location
(3) Identify the Final Text CPs that affect the document you are verifying
- In the spreadsheet, examine the "Vol/Supp affected" column to identify the CPs you need. Notice that some CPs affect more than one document
(4) Verify the integration
- Open the document to verify and a CP affecting the document.
- In the CP, the changes are included beneath the CP's rationale. Interpret the editor's instructions as follows:
a. Editors instructions are included in a 'box'. This guides the editor to find the location in the document to make a change.
b. If the text in the CP just flat text (regular font), that means it has been copied from the TI or TF in order to help you find the position in the document where the change occurs. “Regular font” text in the CP is NOT a change to the Volume or TI.
c. If text is bold and underlined font, that indicates text that should be inserted
d. If text is bold and strike-out font, it means delete the text