ITI CP Integration Process

To Integrate CPs

this is Gila's process

To check integrated CPs

Why: Integrating CPs into Final Text volumes and TI supplements is a task requiring attention to detail. It is beneficial to check the integration work prior to delivering updated documentation to the Documentation Specialist. This provided a "second set of eyes" on the documentation, and may prevent a future CP.

When: After CP integration is complete, before submitting a document for publication.

Who: Ideally, someone other than the editor who did the integration. Domain co-chairs assign this task to members of the Technical Committee.

How:

(1) Find the document you are assigned to verify

• The editor doing the CP integration should be sending an email to indicate the document is 'ready' for you to verify
• He/she should have put the document in ftp://ftp.ihe.net/IT_Infrastructure/CURRENTYEAR/Technical_Cmte/Workitems/Pre-Publication%20Drafts%20of%20TIs%20and%20TFs

(2) Identify the CPs approved for Final Text

• Find the directory following this naming convention ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-CURRENTYEAR/CPs/3_FinalText/ eg. ftp://ftp.ihe.net/IT_Infrastructure/TF_Maintenance-2014/CPs/3_FinalText/
• Open the excel file in that directory maintained by the CP manager
• The spreadsheet contains one row for each Final Text CP. The columns in the spreadsheet are:
  • CP number
  • profile
  • Vol/Supp affected
  • Title
  • Ballot
  • File location

(3) Identify the Final Text CPs that affect the document you are verifying

• In the spreadsheet, examine the "Vol/Supp affected" column to identify the CPs you need. Notice that some CPs affect more than one document