IHE Domain Coordination Committee Teleconference Minutes 2014-05-27

Attendees

• Chris Carr
• Bruce Curran
• Eric Heflin
• Rob Horn
• Mary Jungers
• Alex Lippitt
• Flora Lum
• Joan McMillen
• Kevin O'Donnell
• Monroe Pattillo
• Amit Popat
• Gila Pyke
• Antje Schroeder
• Karen Witting

Minutes

General Committee Business

1. Roll Call

• Quorum attained see Roster

2. Approval of April 22nd Minutes

• Motion: Approve minutes as published. Carried with one abstention.

3. New Business: from Future Agenda Topics Page

• Coordination with HL7

• Currently, there is a list of six projects requiring coordination between the two organizations
• An MOU was signed in Oct. 2013 between IHE and HL7. Expresses mutual good will and envisions collaboration including joint balloting of profiles using CDA.
• Need to put in place the procedures and administrative/committee structure for effective collaboration. Discussion has centered on creating an IHE work group within HL7. Same group would report regularly to DCC.
• Developing draft proposal to establish a collaborative committee. Group developing the proposal will hold a call in the next week to review draft.

• Add Eric Heflin and Harry Solomon to group for review of policy proposal

4. Review Action Items List

• Action Item: Chris Carr to review, add completion dates, recent items and highlighting to show items needing clarification or urgent action

Domain Announcements

1. Domain Milestone Dates

• ITI: has completed preliminary evaluation for final text; meeting June 2 to make final decisions

• v4 Data Segmentation for Privacy to be published in August as final text
• Secure Retrieve and Patient Demographic Query for Mobile (PDQM) to be published for public comment

• PCD - MEM DMC and MEM LS to be published for public comment by end of next week

• Update of PCD TF based on incorporated CPs
• DEC to be updated with Device Specialization for Pulse Oximetry Devices
• White Papers on Cybersecurity, Device Integration and FDA Universal Device Identification (UDI); would like to implement in uniform way across profiles
• PCD invites any domains to communicate documentation under development relevant to UDI via the DCC

2. Domain Board Reports

• Next reports due (for June 24 tcon): Radiology, Eye Care, PCD

• Action Item: Secretary to update Wiki table, and report statuses on spreadsheet

Domain Coordination Issues

• ITI Publication of De-identification White Paper

• White paper will be published in User Handbooks section of ITI TF page
• Users need to know purpose and how data will be used before knowing how data should be de-identified
• White paper describes process for evaluating de-identification needs
• Contains table of the kinds of algorithms that might be used for de-identification for various purposes
• John Moerhke and Rob Horn are willing to go through document and provide guidance to domains undertaking work on de-identification
• Action Item: Co-chairs to schedule discussion with QRPH and PCC during next joint meeting
• Other domains invited to express their interest in discussion with ITI

Documentation, Websites and Public Information

1. CP Communication Process

• Desire to make approved CPs that have been balloted but not yet incorporated into relevant TF or supplement more visible and accessible
• Method of access to CPs should be consistent across domains
• Approaches discussed on 4/22 tcon include linking to a list (on a wiki page) from ihe.net or linking to an Excel spreadsheet

• Each domain maintains an ftp folder of approved CPs. Reference should include direct links to actual CP documents.
• Kevin O'Donnell mocked up Wiki Page

• Suggest change of "Date" column to "approval date"
• Reference should include cutoff date for inclusion of approved CPs to be reflected in Connectathon Testing process

• Action Item: Mary Jungers and Chris Carr to develop publication spreadsheet for review

2. National Extension Approval and Publication Process

• Reviewed changes made to Wiki page at high level

• Trial Implementation included as an optional process when appropriate
• Entire process intended to be collaborative effort between national deployment committee and domain committee

• Action Item: Co-chairs to review for comment and discussion on June teleconference

• Once approved present to GDC and IHE International for information and comment

3. Webinar Series: Request for Domain Co-chairs to Identify Dates and Presenters

• Web link to respond to request for domain Webinar series
• Form allows domains to select dates between June and end of August
• Action Item: Secretary to send current schedule of dates to DCC list

Next steps and New Actions Items

• Chris Carr to review Action Item List, add completion dates, recent items and highlighting to show items needing clarification or urgent action
• Secretary to update Domain Reports Wiki table, and report statuses on spreadsheet
• ITI Co-chairs to schedule discussion of De-Identification White Paper with QRPH and PCC during next joint meeting
• Mary Jungers and Chris Carr to develop CP publication spreadsheet for review
• Co-chairs to review National Extensions wiki page for comment and discussion on June teleconference
• Secretary to send current Webinar schedule to DCC for planning and review

• Next Teleconference: Tuesday, June 24, 9-10:30am CDT

Domain Coordination Committee