Difference between revisions of "IHE Domain Coordination Committee Teleconference Minutes 2012-11-20"

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==Attendees==
 
==Attendees==
−
*Chris Carr-RSNA
+
* Chris Carr - RSNA
−
*Bruce Curran-RO
+
* Didi Davis - QRPH
−
*Didi Davis-QRPH Plan
+
* Tom Dolan - Cardio Tech
−
*Tom Dolan-Card/Philips
+
* Derrick Evans - ITI Tech
−
*La Shawn Edwards-RSNA
+
* La Shawn Edwards - RSNA
−
*Derrick Evans-ITI Tech
+
* Mary Jungers - Doc Specialist
−
*Mary Jungers-Documentation Specialist
+
* Mary Kennedy - Anatomic Pathology
−
*Flora Lum-Eye Care
+
* Joan McMillen - RSNA
−
*Joan McMillen-RSNA
+
* Kevin O'Donnell - Radiology
−
*Kevin O'Donnell-Rad/Plan
+
* Amit Popat - QRPH
−
*Chris Pauer-IHE/RO-TC
+
* Karen Witting - ITI Plan
−
*Kevin Rhoads PCD-TC
 
−
*Antje Schroeder Card/Rad
 
−
*Karen Whiting-ITI Plan
 
  
 +
''Absent Domains: Dental, Endoscopy, Laboratory, Patient Care Coordination, Patient Care Device, Pharmacy, Radiation Oncology''
 +
 +
==Minutes==
 
===General Committee Business===
 
===General Committee Business===
 
1. Roll Call [http://spreadsheets.google.com/ccc?key=pTgIQsDfZws-wBjRwmI88RA see Roster]
 
1. Roll Call [http://spreadsheets.google.com/ccc?key=pTgIQsDfZws-wBjRwmI88RA see Roster]
 +
* Quorum not attained.
  
 
2. Approval of minutes
 
2. Approval of minutes
−
* [[IHE Domain Coordination Committee Teleconference Minutes 2012-10-23| Oct. 23 Minutes]]  
+
* [[IHE Domain Coordination Committee Teleconference Minutes 2012-11-06| Nov. 06 Minutes]]  
−
:* Approved unanimously.
+
:* Reviewed minutes and carried forward discussion items.
 +
:* Carry over minutes for review/approval on 12/18 teleconference.
  
 
3. New Business: from [[Domain Coord - Future Agenda Topics| Future Agenda Topics Page]]
 
3. New Business: from [[Domain Coord - Future Agenda Topics| Future Agenda Topics Page]]
 +
* No new items.
  
  
 
4. Review [http://spreadsheets.google.com/ccc?key=pVUiOBnER-C7e5Xk4_w1kJw Action Items List]
 
4. Review [http://spreadsheets.google.com/ccc?key=pVUiOBnER-C7e5Xk4_w1kJw Action Items List]
 
:* Reviewed list and identified items to close
 
:* Reviewed list and identified items to close
 +
:* Chris Carr and La Shawn Edwards will review and clean up list prior to 12/18 tcon.
  
 
===[[Domain Communication|Domain Announcements]]===
 
===[[Domain Communication|Domain Announcements]]===
  
 
1. [[Domain Milestone Dates]]
 
1. [[Domain Milestone Dates]]
−
:* Domains requested to fill in known dates for meetings and development milestones
+
:* [[Radiology]] completed selection of profiles for 2013 development:
 +
::* [[Invoke Radiology Image Display Service - Detailed Proposal - 2012-2013]]
 +
::* [[Scheduled Workflow 2.0 - Detailed Proposal - 2012-2013]]
 +
::* [[Management of Radiology Report Templates - Detailed Proposal - 2012-2013]]
 +
::* [[Stereotactic Breast Imaging - Detailed Proposal - 2012-2013]] (White Paper)
 +
* Other domains to update their [[Domain Milestone Dates]] as they are established
 +
 
  
 
2. Domain [[Board Reports]]
 
2. Domain [[Board Reports]]
 
* Status
 
* Status
−
** Anatomic Pathology - updated report due to DCC (6 months overdue to the board)
+
** Anatomic Pathology - updated report due to DCC (7 months overdue to the board)
−
** Patient Care Coordination - 2 months overdue to the board
+
** Patient Care Coordination - 3 months overdue to the board
−
** QRPH -  
+
** QRPH - approved by the board 11/8
−
** ITI -  
+
** ITI - approved by the board 11/8
 +
** Pharmacy - Ready to Review
 +
** Cardiology - Due 12/6
 
* Review
 
* Review
−
** N/A
+
** [ftp://ftp.ihe.net/Board/DomainReports/Board_Report_IHE_Pharmacy-2012-10-23.doc Board_Report_IHE_Pharmacy-2012-10-23.doc]
 +
::* Suggested minor revisions for co-chairs to make prior to presenting to Board. Chris Carr to forward to co-chairs.
 +
::* Approved for presentation to Board with revisions on Dec. 13 tcon
  
 
===Domain Coordination Issues===
 
===Domain Coordination Issues===
 +
 +
* Reviewed strategic steps brainstormed on 11/6 call
 +
:* Develop survey to be completed by the domains. General topics include:
 +
::* Do you think your domain has a unified view?
 +
::* Do you think the quality of your profiles meets the standards it should to be effective?
 +
::* Do you think the profiles you develop meet user needs?
 +
:::* '''Action Item''': La Shawn to include on 12/18 agenda discussion of refining survey questions
 +
 +
* Participate in additional conferences, eg, eHealth Canada, Ontario Hospital Association; dark areas of conference university, AHRA; Conferences that are more about end user rather than about technology
 +
:* '''Action Item''': La Shawn and Chris develop calendar of events and deadline dates for potential IHE presentations. Add discussion of calendar to 12/18 agenda to review and add events.
 +
 +
* Determine characteristics and metrics of quality in profiles
 +
:* '''Action Item''': Add topic to Future Agendas page and schedule review of current profile evaluation metrics/checklist.
 +
 +
* Keep domain wiki pages up to date to provide easy access to activities in committee
 +
:* '''Action Item''': Make review of domain pages a regular part of future agendas. Schedule reviews alphabetically.
 +
:* Consider developing checklist for domain page content
 +
 +
 
* Cross-Domain Strategic Planning Work Group
 
* Cross-Domain Strategic Planning Work Group
−
* Review of action items or tasks assigned to DCC under [https://docs.google.com/document/d/1rOiqyyRaxjykZVtJa926kdYMvOc5CMmiTeCx4Z4u3R4/edit Strategic Plan] and [https://docs.google.com/document/d/1KGRM1UFUFZbtq8TdlWDLVCMDxqO7R_s3a-8M55ydwCc/edit Next Steps] documents to identify specific action items and next steps
+
* Review of [https://docs.google.com/document/d/1nbWSFmWAhDYhUNiEcbImhnPwMU0j1R56kmPzUYwRTVI/edit Strategic Agenda for Nov. 28 meeting]. No comments from DCC.
−
 
 
−
:* Goal 1: Collect and analyze internal metrics to identify trends and improve results
 
−
::* Review updated domain report template including Trends section
 
−
:* Goal 2: IHE will have a unified strategic view and consistent implementation of standards and quality across domains in addressing users’ real needs.
 
−
:* 2.2 IHE will support and encourage cross domain sharing of best practices and new profile development.
 
−
::* Review brainstorming items from 10-23 to prioritize and identify any action items.
 
−
:::* Promotion to get adoption in clinical practice is key to ensure you are addressing real needs
 
−
:::* Promote the profiles in a unified manner
 
−
:::* Improve educational materials for profile authors
 
−
:::* Get more end users to review draft documents; sponsors can provide access to clinicians
 
−
:::* Improve feedback from implementers, eg, from surveying Connectathon participants. Ask about clarity and completeness of the specification. Make sure input gets back to domain committees as input to the review of lifecycle of profiles
 
−
:::* Develop user group to review profile proposals and technical documents
 
−
:::* Better internal communication: eg, PRPH-Ca included as a requirement for meaningful use
 
−
:::* Replace the outreach provided by annual workshops in the past with Webinars, direct outreach to member organizations
 
−
:::* Survey the domains:
 
−
::::* Do you think your domain has a unified view?
 
−
::::* Do you think the quality of your profiles meets the standards it should to be effective?
 
−
::::* Do you think the profiles you develop meet user needs?
 
−
:::* Improve internal communications by having domain committees include discussion of news from other domains on their agendas
 
−
:::* Participate in additional conferences, eg, eHealth Canada, Ontario Hospital Association; dark areas of conference university, AHRA; Conferences that are more about end user rather than about technology
 
−
:::* Determine characteristics and metrics of quality in profiles
 
−
::* Priorities
 
−
:::* Improve communication across domains
 
−
::::* Define process and milestones for communicating materials such as domain reports, milestone dates and supplement status tracking document
 
−
::::* Keep committee wiki pages up to date to provide easy access to activities in committee
 
−
::::* Monthly newsletter to all domains highlighting a few important things
 
−
::::* Review work plans of domains as selection occurs and new development begins
 
−
::::* Process for making and responding to requests; responding committee to solicit comment and report on response to DCC
 
  
 
===Documentation, Websites and Public Information===
 
===Documentation, Websites and Public Information===
 
* Documentation Work Group
 
* Documentation Work Group
 
:* [https://docs.google.com/a/ihe.net/spreadsheet/ccc?key=0AvSvbmWRIsFQdG5wWkthU3VyWklWdGd4NGo1M0NJS1E#gid=0 Tracking document for resolution of public comments]
 
:* [https://docs.google.com/a/ihe.net/spreadsheet/ccc?key=0AvSvbmWRIsFQdG5wWkthU3VyWklWdGd4NGo1M0NJS1E#gid=0 Tracking document for resolution of public comments]
 +
:* Working through public comments on supplement template to get it ready for Dec. 4 committee meetings
 +
:* No high urgency items. Work group will work through medium items. Provide full rationale for any rejected comments.
  
−
===Governance Implementation===
+
===Next Meeting===
−
 
+
* Dec. 4 meeting is cancelled due to concurrent domain committee meetings
 +
* Next call Dec. 18th
  
 +
[[Domain Coordination Committee]]
  
−
Next call Dec. 18th
+
[[Category: Minutes]]

Latest revision as of 13:04, 20 November 2012

Attendees

  • Chris Carr - RSNA
  • Didi Davis - QRPH
  • Tom Dolan - Cardio Tech
  • Derrick Evans - ITI Tech
  • La Shawn Edwards - RSNA
  • Mary Jungers - Doc Specialist
  • Mary Kennedy - Anatomic Pathology
  • Joan McMillen - RSNA
  • Kevin O'Donnell - Radiology
  • Amit Popat - QRPH
  • Karen Witting - ITI Plan

Absent Domains: Dental, Endoscopy, Laboratory, Patient Care Coordination, Patient Care Device, Pharmacy, Radiation Oncology

Minutes

General Committee Business

1. Roll Call see Roster

  • Quorum not attained.

2. Approval of minutes

  • Reviewed minutes and carried forward discussion items.
  • Carry over minutes for review/approval on 12/18 teleconference.

3. New Business: from Future Agenda Topics Page

  • No new items.


4. Review Action Items List

  • Reviewed list and identified items to close
  • Chris Carr and La Shawn Edwards will review and clean up list prior to 12/18 tcon.

Domain Announcements

1. Domain Milestone Dates

  • Radiology completed selection of profiles for 2013 development:


2. Domain Board Reports

  • Status
    • Anatomic Pathology - updated report due to DCC (7 months overdue to the board)
    • Patient Care Coordination - 3 months overdue to the board
    • QRPH - approved by the board 11/8
    • ITI - approved by the board 11/8
    • Pharmacy - Ready to Review
    • Cardiology - Due 12/6
  • Review
  • Suggested minor revisions for co-chairs to make prior to presenting to Board. Chris Carr to forward to co-chairs.
  • Approved for presentation to Board with revisions on Dec. 13 tcon

Domain Coordination Issues

  • Reviewed strategic steps brainstormed on 11/6 call
  • Develop survey to be completed by the domains. General topics include:
  • Do you think your domain has a unified view?
  • Do you think the quality of your profiles meets the standards it should to be effective?
  • Do you think the profiles you develop meet user needs?
  • Action Item: La Shawn to include on 12/18 agenda discussion of refining survey questions
  • Participate in additional conferences, eg, eHealth Canada, Ontario Hospital Association; dark areas of conference university, AHRA; Conferences that are more about end user rather than about technology
  • Action Item: La Shawn and Chris develop calendar of events and deadline dates for potential IHE presentations. Add discussion of calendar to 12/18 agenda to review and add events.
  • Determine characteristics and metrics of quality in profiles
  • Action Item: Add topic to Future Agendas page and schedule review of current profile evaluation metrics/checklist.
  • Keep domain wiki pages up to date to provide easy access to activities in committee
  • Action Item: Make review of domain pages a regular part of future agendas. Schedule reviews alphabetically.
  • Consider developing checklist for domain page content


Documentation, Websites and Public Information

  • Documentation Work Group
  • Tracking document for resolution of public comments
  • Working through public comments on supplement template to get it ready for Dec. 4 committee meetings
  • No high urgency items. Work group will work through medium items. Provide full rationale for any rejected comments.

Next Meeting

  • Dec. 4 meeting is cancelled due to concurrent domain committee meetings
  • Next call Dec. 18th

Domain Coordination Committee

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