IHE Domain Coordination Committee Teleconference Minutes 2012-11-06

Attendees

• Chris Carr-RSNA
• Bruce Curran-RO
• Didi Davis-QRPH Plan
• Tom Dolan-Card/Philips
• La Shawn Edwards-RSNA
• Derrick Evans-ITI Tech
• Mary Jungers-Documentation Specialist
• Flora Lum-Eye Care
• Joan McMillen-RSNA
• Kevin O'Donnell-Rad/Plan
• Chris Pauer-IHE/RO-TC
• John Rhoads PCD-TC
• Antje Schroeder Card/Rad
• Karen Witting-ITI Plan

General Committee Business

1. Roll Call see Roster

2. Approval of minutes

• Oct. 23 Minutes

• Approved unanimously.

3. New Business: from Future Agenda Topics Page

4. Review Action Items List

• Reviewed list and identified items to close

Domain Announcements

1. Domain Milestone Dates

• Domains requested to fill in known dates for meetings and development milestones

2. Domain Board Reports

• Status
  • Anatomic Pathology - updated report due to DCC (7 months overdue to the board)
  • Patient Care Coordination - 3 months overdue to the board
  • QRPH - approved by the board 11/8
  • ITI - approved by the board 11/8
  • Pharmacy - Ready to Review
  • Cardiology - Due 12/6
• Review
  • Board_Report_IHE_Pharmacy-2012-10-23.doc

Domain Coordination Issues

• Cross-Domain Strategic Planning Work Group
• Review of action items or tasks assigned to DCC under Strategic Plan and Next Steps documents to identify specific action items and next steps

• Goal 1: Collect and analyze internal metrics to identify trends and improve results

• Review updated domain report template including Trends section

• Goal 2: IHE will have a unified strategic view and consistent implementation of standards and quality across domains in addressing users’ real needs.
• 2.2 IHE will support and encourage cross domain sharing of best practices and new profile development.

• Review brainstorming items from 10-23 to prioritize and identify any action items.

• Promotion to get adoption in clinical practice is key to ensure you are addressing real needs
• Promote the profiles in a unified manner
• Improve educational materials for profile authors
• Get more end users to review draft documents; sponsors can provide access to clinicians
• Improve feedback from implementers, eg, from surveying Connectathon participants. Ask about clarity and completeness of the specification. Make sure input gets back to domain committees as input to the review of lifecycle of profiles
• Develop user group to review profile proposals and technical documents
• Better internal communication: eg, PRPH-Ca included as a requirement for meaningful use
• Replace the outreach provided by annual workshops in the past with Webinars, direct outreach to member organizations
• Survey the domains:

• Do you think your domain has a unified view?
• Do you think the quality of your profiles meets the standards it should to be effective?
• Do you think the profiles you develop meet user needs?

• Improve internal communications by having domain committees include discussion of news from other domains on their agendas
• Participate in additional conferences, eg, eHealth Canada, Ontario Hospital Association; dark areas of conference university, AHRA; Conferences that are more about end user rather than about technology
• Determine characteristics and metrics of quality in profiles

• Priorities

• Improve communication across domains

• Define process and milestones for communicating materials such as domain reports, milestone dates and supplement status tracking document
• Keep committee wiki pages up to date to provide easy access to activities in committee
• Monthly newsletter to all domains highlighting a few important things
• Review work plans of domains as selection occurs and new development begins
• Process for making and responding to requests; responding committee to solicit comment and report on response to DCC

Documentation, Websites and Public Information

• Documentation Work Group

• Tracking document for resolution of public comments

Governance Implementation

Next call Nov. 20th