Difference between revisions of "IHE Domain Coordination Committee Teleconference Minutes 2012-02-28"

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1. Roll Call [http://spreadsheets.google.com/ccc?key=pTgIQsDfZws-wBjRwmI88RA see Roster]
 
1. Roll Call [http://spreadsheets.google.com/ccc?key=pTgIQsDfZws-wBjRwmI88RA see Roster]
  
−
2. Approval of [[IHE Domain Coordination Committee Teleconference Minutes 2012-01-31 | January 31, 2012 Minutes]]
+
2. Approval of [[IHE Domain Coordination Committee Teleconference Minutes 2012-02-14 | February 14, 2012 Minutes]]
−
* Quorum reached, Minutes approved, one absention (Sondra)
 
  
 
3. New Business: from [[Domain Coord - Future Agenda Topics| Future Agenda Topics Page]]   
 
3. New Business: from [[Domain Coord - Future Agenda Topics| Future Agenda Topics Page]]   
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===General Committee Business===
 
===General Committee Business===
 
1. Roll Call [http://spreadsheets.google.com/ccc?key=pTgIQsDfZws-wBjRwmI88RA see Roster]
 
1. Roll Call [http://spreadsheets.google.com/ccc?key=pTgIQsDfZws-wBjRwmI88RA see Roster]
 +
:* met quorum, see link
  
−
2. Approval of [[IHE Domain Coordination Committee Teleconference Minutes 2012-01-31 | January 31, 2012 Minutes]]
+
2. Approval of [[IHE Domain Coordination Committee Teleconference Minutes 2012-02-14 |IHE Domain Coordination Committee Teleconference Minutes 2012-02-14 ]]
−
* Quorum reached, Minutes approved, one absention (Sondra)
+
:* approved; one abstention
  
 
3. New Business: from [[Domain Coord - Future Agenda Topics| Future Agenda Topics Page]]   
 
3. New Business: from [[Domain Coord - Future Agenda Topics| Future Agenda Topics Page]]   
 +
:* not reviewed
  
 
4. Review [http://spreadsheets.google.com/ccc?key=pVUiOBnER-C7e5Xk4_w1kJw Action Items List]
 
4. Review [http://spreadsheets.google.com/ccc?key=pVUiOBnER-C7e5Xk4_w1kJw Action Items List]
 +
:* not reviewed
  
 +
===[[Domain Communication|Domain Announcements]]===
  
−
===[[Domain Communication|Domain Announcements]]===
+
'''Please note new DCC email list:  dcc@ihe.net  (replaces google groups list)'''
  
 
1. [[Domain Milestone Dates]]   
 
1. [[Domain Milestone Dates]]   
−
* '''Eye Care - Opening Public Comment'''
+
:* no new announcements
−
** Basic Eye Care Workflow - manages and distributes the workflow across equipment within the eye clinic
 
−
** Deadline: 2012-03-15
 
−
**This is an update to an existing profile, actors corrected, not a new profile.
 
  
 
2. Domain [[Board Reports]]  (10 min - Karen Witting)
 
2. Domain [[Board Reports]]  (10 min - Karen Witting)
−
* Status
+
 
−
** New "Provisional board report template"- Review from Kevin
+
*'''Lab Report''' approved with minor adjustments:
−
::* Provisional board report reviewed - no changes/comments/additions requested; Karen will forward to Endoscopy and Dental since we were not sure if it had been forwarded previously.  Unfortunately, timing will push out the Board review of these two domains by an additional month.
+
** wiki timeline needs updating
−
::* Will be available on ftp site also
+
*Under Significant Deployment Activity:
 +
** Austrian Ministry of Health has approved/required summary, lab, and rad report (EHRA - Electronic Health Record of Austria)
 +
** France has similar national requirement
 +
** U.S./Canada - there are four other implementation guides which are prevalent, especially eLinks (HL7); Note that most lab interfaces in the U.S. are custom.
 +
* Future Plans:
 +
** Be more explicit (add a sentence/bullet) on focus (one of): 1.) write additional profiles, 2.) focus on implementing profiles into products, 3.) focus on getting IHE products into hospitals
 +
* Present to IHE Board on March 12th meeting
 +
 +
* '''Endoscopy Report''' status:
 +
** Endoscopy report sent previously, but needs to be converted to new Provisional Board Report template.
 +
** email sent Feb 15th.  To get onto April IHE Board agenda, need by March 8th to DCC.
 +
** Chris Carr to follow up with Endoscopy co-chairs.
 +
 +
* '''Dental Report''' status:
 +
** Sent to Chris Carr last week using new Provisional template.
 +
** Approved with minor changes: (collected by Chris Carr, to be sent back to Dental also)
 +
*** delete editors notes, fix roster link, note lack of DCC call attendance
 +
** Present at next IHE Board meeting; get onto Board agenda
  
 
===Domain Coordination Issues===
 
===Domain Coordination Issues===
  
 
* [[Cross-Domain Strategic Planning Work Group]] (update - Mike Nusbaum/Chris Carr -  10 min)
 
* [[Cross-Domain Strategic Planning Work Group]] (update - Mike Nusbaum/Chris Carr -  10 min)
−
:* The next Strategic Planning Workgroup is Feb 16th where the proposal for the Strategic Board report recommendatsion will be discussed.  The outcome will be sent out to the DCC.  The material also will be sent out as part of the Board package for the Board Meeting on Feb 23rd.  The outcome of the Board discussion will be presented to the DCC group on Feb 28th.
 
−
 
−
* Update on IHE/HL7 CDA Consolidation project:  "HL7 Implementation Guide for CDA® Release 2: IHE Health Story Consolidation, Release 1 - US Realm "
 
−
:* [http://www.hl7.org/dstucomments/showdetail.cfm?dstuid=69 IHE/HL7 Implementation Guide Link]
 
−
::* link just provided as fyi
 
−
 
−
* Reinvigorating development committee volunteer activity - continue discussion- Karen W
 
−
:* Are we done with this topic?  Kevin OD will ask Rad TC to give ideas a try.  Is there more discussion needed here?
 
−
::* General concern is that committees are becoming fragmented where small groups, or individuals, develop profiles and there is little cross-review amongst the different profile development mini-groups.  Result is lower quality profiles.  Is there anything the DCC or Board can do to help the situation?
 
−
::* Please see the meeting minutes from the January 17th DCC call for proposals and discussions: [[IHE Domain Coordination Committee Teleconference Minutes 2012-01-17 | January 17, 2012 Minutes]]
 
−
::* Please see the meeting minutes from the January 31st DCC call for proposals and discussions: [[IHE Domain Coordination Committee Teleconference Minutes 2012-01-31 | January 31, 2012 Minutes]]
 
−
:* Decision is to wait and see if Radiology TC is able/willing to use any of teh ideas generated, especially the assigned reviewers and must review if you propose a profile ideas.  Will put into Parking Lot so that we remember to review in teh future after current radiology supplement development cycle.
 
  
 +
1.) Cross-Domain Strategic WG update: (Karen Witting)
 +
:* One hour board discussion; conclusion: complex topic, far ranging
 +
:* agreed to convene a "Board retreat"; planning for date is underway -May or June probably
 +
:* e.g., need a single, unified Mission Statement
 +
:* Looking for retreat facilitator suggestions:  Joe Biegel (McKesson), Gila Pyke (consultant from Canada)
 +
:* Send suggestions for facilitators to Chris Carr and Karen Witting
 +
 +
2.) SNOMED Codes: (Juergen Brandstetter)
 +
:* See presentation sent out in email Feb 28th; presentation given by Juergen
 +
:* There are SNOMED codes which are MANDATORY for use by IHE in countries which do not have licenses for using SNOMED (see presentation for many more details and examples)
 +
:* This infers that these IHE Profiles cannot be used in certain countries!
 +
:* Create a small list/subset of mandatory codes and apply for IHE-wide waiver to SNOMED  (Sondra Renly (Lab) has been through this process once.)
 +
:* IHE Board has authorized request for IHE-wide waiver request to SNOMED; Need each domain to contrib info; Juergen is collecting information on specific codes required
 +
:* Each domain needs to look at each profile and document mandatory SNOMED codes or state "not applicable"
 +
:* Try to gather by April 30th, 2012.  Will use Google doc/form created by Chris Carr after Juergen reviews it.
 +
:* Teri SS to send out formal request to all domains.
  
 
===Documentation, Websites and Public Information===
 
===Documentation, Websites and Public Information===
  
 
* Documentation Work Group (15 min - Teri Sippel Schmidt)
 
* Documentation Work Group (15 min - Teri Sippel Schmidt)
−
:* update on C-CDA tcon; see DCC Doc WG wiki page Feb 13th 9am Minutes
+
::* Please see Technical Frameworks General Introduction, Vol 1, 2, and 4 "shells" all linked for final review and comment on the DCC Documentation Workgroup wiki page at [[Documentation Work Group]]
−
::* This tcon went very well.  CIRC and C-CDA were discussed in terms of differences in CONTENT versus differences in FORMAT.  C-CDA has some requirements which are US-based content.  PCC (Keith), in a valiant rough draft attempt, was able to test converting the PCC Reconciliation FORMAT into CIRC format and thinks it will work.  There are still outstanding issues that need to be worked through, but at least CIRC has been agreed to as the FORMAT going forward.  Face to face meeting planned to expedite the development of the Section Z of the Supplement Template.
+
::* Hundreds and hundreds of comments have been incorporated.  Reconciled comment sheet also linked to same wiki page (scroll to bottom).
−
::* See DCC Doc WG wiki minutes for more details: [http://wiki.ihe.net/index.php?title=IHE_DCC_Documentation_Work_Group_Teleconference_Minutes_2012-02-13 DCC Doc WG CIRC/C-CDA discussion]
+
::* Final chance to review by all DCC members. Comments due March 1st.
−
:* Introduce issue:  Should IHE mandate/recommend a date/time/path that each IHE Domain works towards incorporating C-CDA requirements into new profiles?  existing profiles?
 
−
::* IHE should not mandate date of C-CDA CONTENT adoption, needs to be worked out by each domain.  Domains are in various stages of profile adoption and each one may have a different solution.   
 
−
::* Need to make sure that the domains understand that C-CDA content adoption may force a profile to NOT be backward compatible.  Need to think through thoroughly and assess. (HL7's C-CDA adoption was not backward compatible within HL7.)
 
−
::* As an example, Karen mentioned ITI's need to go to XDS.a and XDS.b for backward compatibility issues.
 
−
 
 
  
 
* Technical Framework Publication Planning and Schedule - 2012 cycle (10 min Mary Jungers)
 
* Technical Framework Publication Planning and Schedule - 2012 cycle (10 min Mary Jungers)
−
::* As a reminder, the input to the planning process is the [[Domain Milestones]]
+
::* 2012 TF Publication schedule "very close to final"; last chance for domains to verify!
−
::* The output to the planning process is the [https://docs.google.com/spreadsheet/ccc?key=0AikOXWdaC-LkdEkzckVTMktZenRkdWJBN1dsZHJpbnc&authkey=CPq93OUP&hl=en_US#gid=6 Technical Framework Supplement Publication Schedule]
+
::* See [https://docs.google.com/spreadsheet/ccc?key=0AikOXWdaC-LkdEkzckVTMktZenRkdWJBN1dsZHJpbnc&authkey=CPq93OUP&hl=en_US#gid=6 Technical Framework Supplement Publication Schedule]
−
::* There is no room in this schedule. If a domain misses a DELIVERY DATE to Mary, they will miss publication this cycle.
+
::* Pay special attention to Column E- this is the date that you must submit the document for publication.   Verify Column B (name of doc) is also correct/complete.
−
::* Mary Jungers has spoken directly with all domains to confirm the schedule except Anatomic Pathology, ITI (planned), Endoscopy, Dental, and has a 2nd followup call with QRPH and PCC.
+
::* Key:  blue "Prep TI" means that Mary is working on editing the document for publication.  green "Publ TI" means that the document is completed and Mary is working with web team to publish on web site.
−
 
 
  
 
===Governance Implementation===
 
===Governance Implementation===
Line 75: Line 90:
 
===Next steps and New Actions Items===
 
===Next steps and New Actions Items===
  
−
*Next Call March 12, 2012, 9am-10:30am CT
+
*Next Call Tuesday, March 13, 2012, 9am-10:30am CT
  
 
[[Domain Coordination Committee]]
 
[[Domain Coordination Committee]]
  
 
[[Category: Agenda]]
 
[[Category: Agenda]]

Latest revision as of 11:57, 28 February 2012

1. Roll Call see Roster

2. Approval of February 14, 2012 Minutes

3. New Business: from Future Agenda Topics Page

4. Review Action Items List


General Committee Business

1. Roll Call see Roster

  • met quorum, see link

2. Approval of IHE Domain Coordination Committee Teleconference Minutes 2012-02-14

  • approved; one abstention

3. New Business: from Future Agenda Topics Page

  • not reviewed

4. Review Action Items List

  • not reviewed

Domain Announcements

Please note new DCC email list: dcc@ihe.net (replaces google groups list)

1. Domain Milestone Dates

  • no new announcements

2. Domain Board Reports (10 min - Karen Witting)

  • Lab Report approved with minor adjustments:
    • wiki timeline needs updating
  • Under Significant Deployment Activity:
    • Austrian Ministry of Health has approved/required summary, lab, and rad report (EHRA - Electronic Health Record of Austria)
    • France has similar national requirement
    • U.S./Canada - there are four other implementation guides which are prevalent, especially eLinks (HL7); Note that most lab interfaces in the U.S. are custom.
  • Future Plans:
    • Be more explicit (add a sentence/bullet) on focus (one of): 1.) write additional profiles, 2.) focus on implementing profiles into products, 3.) focus on getting IHE products into hospitals
  • Present to IHE Board on March 12th meeting
  • Endoscopy Report status:
    • Endoscopy report sent previously, but needs to be converted to new Provisional Board Report template.
    • email sent Feb 15th. To get onto April IHE Board agenda, need by March 8th to DCC.
    • Chris Carr to follow up with Endoscopy co-chairs.
  • Dental Report status:
    • Sent to Chris Carr last week using new Provisional template.
    • Approved with minor changes: (collected by Chris Carr, to be sent back to Dental also)
      • delete editors notes, fix roster link, note lack of DCC call attendance
    • Present at next IHE Board meeting; get onto Board agenda

Domain Coordination Issues

1.) Cross-Domain Strategic WG update: (Karen Witting)

  • One hour board discussion; conclusion: complex topic, far ranging
  • agreed to convene a "Board retreat"; planning for date is underway -May or June probably
  • e.g., need a single, unified Mission Statement
  • Looking for retreat facilitator suggestions: Joe Biegel (McKesson), Gila Pyke (consultant from Canada)
  • Send suggestions for facilitators to Chris Carr and Karen Witting

2.) SNOMED Codes: (Juergen Brandstetter)

  • See presentation sent out in email Feb 28th; presentation given by Juergen
  • There are SNOMED codes which are MANDATORY for use by IHE in countries which do not have licenses for using SNOMED (see presentation for many more details and examples)
  • This infers that these IHE Profiles cannot be used in certain countries!
  • Create a small list/subset of mandatory codes and apply for IHE-wide waiver to SNOMED (Sondra Renly (Lab) has been through this process once.)
  • IHE Board has authorized request for IHE-wide waiver request to SNOMED; Need each domain to contrib info; Juergen is collecting information on specific codes required
  • Each domain needs to look at each profile and document mandatory SNOMED codes or state "not applicable"
  • Try to gather by April 30th, 2012. Will use Google doc/form created by Chris Carr after Juergen reviews it.
  • Teri SS to send out formal request to all domains.

Documentation, Websites and Public Information

  • Documentation Work Group (15 min - Teri Sippel Schmidt)
  • Please see Technical Frameworks General Introduction, Vol 1, 2, and 4 "shells" all linked for final review and comment on the DCC Documentation Workgroup wiki page at Documentation Work Group
  • Hundreds and hundreds of comments have been incorporated. Reconciled comment sheet also linked to same wiki page (scroll to bottom).
  • Final chance to review by all DCC members. Comments due March 1st.
  • Technical Framework Publication Planning and Schedule - 2012 cycle (10 min Mary Jungers)
  • 2012 TF Publication schedule "very close to final"; last chance for domains to verify!
  • See Technical Framework Supplement Publication Schedule
  • Pay special attention to Column E- this is the date that you must submit the document for publication. Verify Column B (name of doc) is also correct/complete.
  • Key: blue "Prep TI" means that Mary is working on editing the document for publication. green "Publ TI" means that the document is completed and Mary is working with web team to publish on web site.

Governance Implementation

Next steps and New Actions Items

  • Next Call Tuesday, March 13, 2012, 9am-10:30am CT

Domain Coordination Committee

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