IHE Domain Coordination Committee Teleconference Minutes 2011-11-08

Attendees

• Ken Fuchs
• Flora Lum
• Joan McMillen
• Karen Witting
• LaVerne Palmer
• Mary Jungers
• Mary Kennedy
• Simon Letellier (Pharmacy)
• Jacqueline Surugue
• Sondra Renly (lab tc)
• Antje Schroeder
• Celina Roth
• Geoff Pascoe
• Kevin O'Donnell
• Sidrah Abdul
• Teri Schippel Schmidt
• Jim St. Clair
• Did Davis
• La Shawn Edwards

General Committee Business

1. Roll Call see Roster

2. Approval of October 25 Minutes (Will be approved on next call November 22nd)

3. New Business: from Future Agenda Topics Page (deferred)

4. Review Action Items List (deferred)

Domain Announcements

• reminder - follow the link above for simple templates for announcements

1. Domain Milestone Dates

No new milestone dates reported.

2. Domain Board Reports (10 min - Karen Witting)

• Status: ITI and PCC presented to IHE Board last month; went well. Almost all domains now have a Board Report available on the wiki. (see link above)
• Pharmacy Board Report reviewed: ftp://ftp.ihe.net/Board/DomainReports/Board_Report_IHE_Pharmacy-2011-10-25.doc

• Simon and Jacqueline S. were available on call to answer questions
• Requested Changes to Pharmacy Board Report:

• Pharmacy wiki should use wiki Process Template to indicate key Milestones (See Radiology as example)
• Profile descriptions on wiki are clearer than the ones used in the Board Report (change)
• What are the transport mechanisms for the Profiles PRE, PADV, and DIS? add to report in Notes column.
• Is there an active plan to recruit more vendors?
• Expound upon "Supply Chain" in final section of the report.

• Pharm Report will be presented to IHE Board at RSNA meeting on Nov 30th (also webex available); updated report provided one week prior
• Juergen will attempt to attend IHE Board calls more regularly (help monthly) Approved for one face-to-face meeting annually (RSNA or HIMSS).
• Motion: Kevin/ Second: Karen; no objections or absentions; unanimously approved with requested changes

Domain Coordination Issues

• Cross-Domain Strategic Planning Work Group (update - Karen Witting - 5 min)

• responses from all Domains due November 21st, 2011.
• There was significant confusion about the format of the report and/or existence of a template. There is NO template or required format or mechanism. Each domain is free to chose method, e.g., wiki or Word file.
• Instructions were sent out in an email from Chris Carr on Oct 3rd. Also now posted on DCC wiki page. Action: Karen to resend to DCC list with explanation that format/template is not specified.

• Profile Maturity Metric Proposal (Kevin O'Donnell - 15 min)

• Kevin suggests that people take a look and if there are any comments/suggestions please let him know.

• • https://docs.google.com/spreadsheet/ccc?key=0AkfpWndrzLS2dEJnTmo3VlVIbHpEbmowcG1pamxUN3c&authkey=CID59tIJ&hl=en_US&authkey=CID59tIJ
  • Go to Profile Maturity and Domain Portfolio tabs.

• Goal is to identify "failed" profiles and also introduce the concept of "Maturity Level".
• Why do this?:

• Flag profile trajectory (adoption going along or does it need help?)
• Manage profile flow through a domain; if there are already a significant number of unadopted profiles, perhaps focus should be on productization, not development of more Supplements. (use resources wisely)

• Geoff P.: Dormant profiles still take bandwidth and lowers credibility if there is "junk" hanging around. As such also a good idea for smaller domains as well.
• Assessment is a good idea, just watch the danger of it becomes more than an assessment tool, as an end unto itself.
• Switch PMM 6 and 7 states? Are these the right metrics? What else can be used?
• Currently voluntary for Co-Chairs to go update/use. Will reassess after NA Connectathon. Revisit at that point.
• Action: Kevin to email link to doc with explanation to DCC.

Documentation, Websites and Public Information

• Documentation Work Group (15 min - Teri Sippel Schmidt)

• NameSpace White paper comments due Nov 15th -see link under Documentation on main DCC wiki page
• Change in strategy for adoption of new Templates (see summary below) (Teri Sippel - 10 min)

• Discussed; everyone agreed that this is a better way forward. Teri to email out to DCC.

• FDA standards gathering initiative update (deferred)

Documentation Workgroup Revised Plan: (This will be documented on the DCC wiki page, but is presented here for discussion.)

Problem Stmt: Trying to adopt all of the templates simultaneously is too aggressive and not all of the material is currently ready.

A.) We recognize that the following items will not be ready:

• • 1. The NameSpace system will not be completed in time for the next round of supplement development.
  • 2. The Content Module Supplement (Section Z) will not be completed in time for the next round of supplement development.
  • 3. Possibly the General Introduction Appendix E (Profiling) and Appendix F (Integration Statements) may not be completed.

B.) We propose the following adoption process:

• • 1. Beginning January, 2012, any NEW Supplements will use the new Supplement Template (except for Content Module section, see C.3).
  • 2. Beginning January, 2012, any new Technical Framework will use the new Vol 1-4 templates (except for Content Module section, see C.3).
  • 3. The General Intro (aka Vol 0) will be published on the web and referencable (except Appendix E and F, see A.3). Volume 0 will be updated as new Supplements are moved to Trial Implementation status. The process for this is TBA.

C.) Proposed way forward includes:

• • 1. Existing Supplements do not need to be converted in this cycle, but conversion work can begin if desired.
  • 2. Existing Technical Frameworks do not need to be converted in this cycle, but conversion work can begin if desired.
  • 3. As a note, it is currently planned that the Content Module template will be partly based upon the Cardiology CIRC Profile.
  • 4. The timeframe for the required adoption of the new templates into existing published documents will be determined in the future.

Next steps and New Actions Items

• Next Call Nov 22, 2011

Domain Coordination Committee

Minutes