Difference between revisions of "IHE Domain Coordination Committee 2009-07-21 Teleconference Minutes"

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===1. General Committee Business===
 
===1. General Committee Business===
−
:* Approval of [[IHE Domain Coordination Committee 2009-06-09 Teleconference Minutes| Minutes from June 9 teleconference]]
+
:* Approval of [[IHE Domain Coordination Committee 2009-07-07 Teleconference Minutes| Minutes from July 7 teleconference]]
−
:* Approval of [[IHE Domain Coordination Committee 2009-06-23 Teleconference Minutes| Minutes from June 23 teleconference]]
 
 
::* <Motion> Minutes approved unanimously
 
::* <Motion> Minutes approved unanimously
  
 
===2. New Business: from [[Domain Coord - Future Agenda Topics]] Page===
 
===2. New Business: from [[Domain Coord - Future Agenda Topics]] Page===
 
* Reviewed and updated page
 
* Reviewed and updated page
−
* Name space management and information librarian position are urgent to be addressed in near term
+
* Name space management and information librarian position are urgent to be addressed in near term - hold off on discussing this until our August 4th call.
  
 
===3. Review [http://wiki.ihe.net/index.php?title=Domain_Coordination_Committee_Action_Item_List Action Items List]===
 
===3. Review [http://wiki.ihe.net/index.php?title=Domain_Coordination_Committee_Action_Item_List Action Items List]===
  
 
===4. [[Domain Milestones| Domain Milestone]] Announcements===
 
===4. [[Domain Milestones| Domain Milestone]] Announcements===
 +
* '''RAD - [[Radiology Proposals 2009-2010|Calling for Workitem Proposals]]'''
 +
** Deadline: 2009-08-28
 +
** Final Selection: 2009-10-22
  
 
===5. Domain Coordination Issues===
 
===5. Domain Coordination Issues===
  
−
* IHE Support for Application Acknowledgment
+
* Table of Cross Domain Dependencies
−
:* ITI has received CP to allow enhanced mode as well as original mode
+
**'''Action''': Chris Carr to update the google spreadsheet and propogate tabs for other domains
−
::* Original mode is a "one-shot acknowledgment"
+
**'''Action''': Once google spreadsheet is updated - Technical co-chairs will be contacted to enter information for their domain and be given two months to update
−
::* Enhanced mode is "two-shot" message
+
**'''Action''': Karen Witting will create a wiki page for the processes
−
::* Current departmental workflow profiles (eg, Rad SWF) rely on original mode
+
* Update on URN registration
−
::* Some use cases, such as PCD infusion pump profile, require application-level acknowledgment
+
**Robert Horn joined the call to discuss URN registration
−
::* The baseline should remain original mode acknowledgment, allowing "override" where use cases require
+
**'''Action''': Rob Horn will write RFC.  He is currently cutting apart the RFC 5279.
−
::* ITI holding discussion Thursday, July 16, 3:30-4:30 CT on how to address
+
**'''Action''': Rob Horn writes up procedures and circulates to the Domain co-chairs sometime in September.  The URN process will then get updated on the IHE wiki pages
−
 
+
* Revision in Planning Committee Meeting Policies
−
* Table of Cross Domain Profile Dependencies
+
**Suggested phrasing for meetings to read - Meet at least 4 times per year in at least 3 calendar quarters
−
:* [[Cross Domain Dependencies| 2008 version]]
+
***This would allow no more than a 5 month span between meetings
−
:* [http://spreadsheets.google.com/ccc?key=rqg9v8uFjMdukUM8g8w2OeQ Proposed Spreadsheet Form]
 
−
::* Responsibility for assessing impact of any changes to a profile depended upon rests with the affected domain
 
−
::* Dependency type is not a defined list of categories (at least initially)
 
−
::* Changes to profiles with dependencies will be included in Domain Announcements on Domain Coordination Committee tcons
 
−
:* '''Action Item:''' Chris Carr to propagate revised structure on ITI tab across domains and add tabs for all domains
 
−
:* '''Action Item:''' Chris Carr to send message to Domain Co-chairs to add listings to the appropriate tabs of profiles in their domains that rely on profiles in that domain
 
−
:* '''Action Item:''' Allow two months for co-chairs to add data and review on subsequent tcon
 
−
:* '''Action Item:''' Karen Witting will create process page for review on subsequent tcon
 
−
 
 
−
* Review of updates to CP Process page (made January 2009) pursuant to Action Item.
 
−
:* Decide whether updates should be accepted as standard procedure or left to domain discretion
 
−
:* Standard procedure includes file version codes of FT and IN to indicate CPs that have reached the Final Text and Incorporated states respectively
 
−
::* ITI and PCC use Wiki pages and status spreadsheets to manage CP documents and do not designate all status changes in a file by changing file name
 
−
::* '''<Motion>''' Committee to decide whether a) the additional three document status filenames are included as the normative process or b) they are removed from the normative process and documented as a deviation by radiology and other domains that use them
 
−
:::* Option b was selected by a 5-3 margin
 
  
 
===6. Webinar Series===
 
===6. Webinar Series===
−
:* Planning and scheduling update
+
:* Planning and scheduling update - PCC and PCC Nursing Webinar will take place on Thursday, 7/23
  
 
===7. Documentation, Websites and Public Information===
 
===7. Documentation, Websites and Public Information===
−
* [http://docs.google.com/View?id=dfgq2bt6_8fthqwnf6 Board Reports Due for July IHE Board meeting]
+
* [http://docs.google.com/View?id=dfgq2bt6_8fthqwnf6 Board Reports Due for August IHE Board meeting]
 +
 
 +
* Reviewed PCD and Eyecare Reports
 +
**'''ACTION''' - Future reports to be circulated to the Domain Co-Chairs for review prior to the call and then report revisions can be discussed before submitting to the IHE International Board
 +
** Board Report Items Discussed
 +
***Review timelines - See Radiology Domain for example
 +
***Major/Significant Profiles - don't list all profiles.  List about the 5 most implemented profiles with a 1-2 line description about why they are significant
 +
***New profiles - list a 1 line description of the profile and what stage it is at
 +
***Summary of future plans - list a couple of bullet points on what the domain is focusing on over the next couple of years
  
 
===8. Governance Implementation===
 
===8. Governance Implementation===
 
* [[Patent Disclosure Process]] and materials
 
* [[Patent Disclosure Process]] and materials
 +
**Reviewed Board comment on revising text on item d) in Letter of Assurance to indicate that selecting this option would put Submitter in violation of IP policy in Principles of Governance document
 +
**Board members will submit documents to their legal counsel for review and submit comments by Aug. 6
 +
**A vote for approval of documents will take place on the Board's August teleconference
  
 
===9. Next steps and New Actions Items===
 
===9. Next steps and New Actions Items===
−
* Next call, Tues., July 21, 9-10:30am CDT  
+
* Next call, Tues., Aug 4, 9-10:30am CDT  
  
  

Latest revision as of 22:14, 17 August 2009

Attendees

  • Jason Colquitt - QRPH Tech
  • Bruce Curran - RO Plan
  • Ken Fuchs - PCD Plan
  • Flora Lum, MD - Eye Care Plan
  • Mike McCoy - PCC Plan
  • Steve Merritt - PCD Plan
  • Kevin O'Donnell - Rad Plan
  • Sondra Renly - Lab Tech
  • John Rhoads - PCD Tech
  • Tone Southerland - PCC Tech
  • Karen Witting - ITI Tech
  • Steve Moore
  • Rob Horn - Agfa
  • Lisa Spellman - HIMSS
  • Joan McMillen - RSNA
  • Celina Roth - HIMSS

Minutes

1. General Committee Business

  • <Motion> Minutes approved unanimously

2. New Business: from Domain Coord - Future Agenda Topics Page

  • Reviewed and updated page
  • Name space management and information librarian position are urgent to be addressed in near term - hold off on discussing this until our August 4th call.

3. Review Action Items List

4. Domain Milestone Announcements

5. Domain Coordination Issues

  • Table of Cross Domain Dependencies
    • Action: Chris Carr to update the google spreadsheet and propogate tabs for other domains
    • Action: Once google spreadsheet is updated - Technical co-chairs will be contacted to enter information for their domain and be given two months to update
    • Action: Karen Witting will create a wiki page for the processes
  • Update on URN registration
    • Robert Horn joined the call to discuss URN registration
    • Action: Rob Horn will write RFC. He is currently cutting apart the RFC 5279.
    • Action: Rob Horn writes up procedures and circulates to the Domain co-chairs sometime in September. The URN process will then get updated on the IHE wiki pages
  • Revision in Planning Committee Meeting Policies
    • Suggested phrasing for meetings to read - Meet at least 4 times per year in at least 3 calendar quarters
      • This would allow no more than a 5 month span between meetings

6. Webinar Series

  • Planning and scheduling update - PCC and PCC Nursing Webinar will take place on Thursday, 7/23

7. Documentation, Websites and Public Information

  • Reviewed PCD and Eyecare Reports
    • ACTION - Future reports to be circulated to the Domain Co-Chairs for review prior to the call and then report revisions can be discussed before submitting to the IHE International Board
    • Board Report Items Discussed
      • Review timelines - See Radiology Domain for example
      • Major/Significant Profiles - don't list all profiles. List about the 5 most implemented profiles with a 1-2 line description about why they are significant
      • New profiles - list a 1 line description of the profile and what stage it is at
      • Summary of future plans - list a couple of bullet points on what the domain is focusing on over the next couple of years

8. Governance Implementation

  • Patent Disclosure Process and materials
    • Reviewed Board comment on revising text on item d) in Letter of Assurance to indicate that selecting this option would put Submitter in violation of IP policy in Principles of Governance document
    • Board members will submit documents to their legal counsel for review and submit comments by Aug. 6
    • A vote for approval of documents will take place on the Board's August teleconference

9. Next steps and New Actions Items

  • Next call, Tues., Aug 4, 9-10:30am CDT


Domain Coordination Committee

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