IHE Domain Coordination Committee 2008-08-19 Teleconference Minutes

Attendees

Keith Boone - PCC Tech
Jason Colquitt - QRPH Tech
Bruce Curran - RO Tech
John Donnelly - PCC Plan
Floyd Eisenberg, MD - QRPH Tech
Ken Fuchs - PCD Tech
Chris Lindop - Rad Plan
Manuel Metz - ITI Tech
Michael Nusbaum - ITI Plan
Kevin O'Donnell - Rad Plan
Charles Parisot - ITI Plan
Michael Schmidt - Eye Care Tech
Tone Southerland - PCC Tech (guest)
Steve Moore - Technical Management Group
Chris Carr - RSNA Staff
Didi Davis - HIMSS Staff
Nichole Drye-Mayo - RSNA Staff
Joan McMillen - RSNA Staff
Lisa Spellman - HIMSS Staff

Minutes

General Committee Business

1. Approval of Minutes

2008-08-04 Minutes

Add detail of committee membership to attendees
Minutes approved (two abstentions)

2. Schedule Future Agenda Topics for upcoming meetings.

Topics list reviewed and updated

3. Review previous action items

Secretary to develop template for Domain Board reports

Domain Coordination Checkpoints

RAD
- Call for Proposals
  - Due: Sept 2
  - Profile Selection expected late October

LAB
- Publication of TF as Final Text (rev. 2.1) completed Aug. 11
- Profiles included:
  - Laboratory Testing Workflow (LTW)
  - Laboratory Device Automation (LDA)
  - Laboratory Point Of Care Testing (LPOCT)
  - Laboratory Code Set Distribution (LCSD)
  - Laboratory Specimen Barcode Labeling (LBL)
  - Sharing Laboratory Reports (XD-LAB)

ITI
- Call for proposals issued in July; due by Sept. 26
- Next meeting in Paris, Oct. 16-17
- Webinars Sept. 29 - Oct. 10 to cover each profile proposal and streamline meeting in discussion

QRPH
- Off-cycle profile (Drug Safety for Reporting of Adverse Events) to be published for public comment; comments due Sept. 30: to be included in current Connectathon Cycle (in New Directions area?)

Domain Coordination Issues

1. Domain Timeline Coordination

Review 2008-2009 timelines

Action Item: Secretariat to send reminder to outstanding domains to enter their milestone dates
Action Item: Add column to table for estimated number of supplements

2. Committee Quorums

Discussion prior to potentially bumping to IHE Board
Confirm secretariat responsibility for monitoring/recording quorum
Is it an issue if a committee consistently fails to reach quorum
Is there a mimimum acceptable quorum for a committee? 1? 2? 3? 4?

Action Item: Set floor of five voting members for committee to be active (quorum minimum is 3)
Action Item: (Committee Secretaries) Establish procedure for when committees fall below minimum
Action Item: Committee Secretary Update Meeting

3. R2 optionality definition document review

ITI, PCC, Rad and Lab definitions of R2 are all similar to HL7 RE (required, empty)

* ITI, Rad: R2=Required if know, must be able to capture and transmit

* PCC: R2=Required if known, not required to capture (system-by-system differences)

* Lab: RE=R2, similar to interpretation used by ITI, Rad; harmonize on single designation?

* PCC will align its definition of R2 with usage by ITI, Rad

* PCC will develop separate optionality designation (R3?): if you capture, you must send, but you are not required to capture

* R2 derived from DICOM Type 2, but coinage of IHE; continue to use for DICOM designation

* RE to be used for 2.x HL7 message profiling

* General principle: document requirements in syntax of underlying standard

* Action Item: Keith Boone to draft definition of RE as possible replacement for R2; based on Lab definition of RE?

* Action Item: Lab, Rad, PCD, ITI and PCC Tech Cmtes to review definition and agree on how and when to use

4. PCC APR Profile Dependencies and Content Profile Compliance [Discussion deferred to 2008-09-02 Teleconference]

5. TF Publication Process Guidelines [Discussion deferred to 2008-09-02 Teleconference]

6. HL7 Review Task Force [Discussion deferred to 2008-09-02 Teleconference]

=http://wiki.ihe.net/skins/common/images/button_bold.png Bold text==Documentation, Websites and Public Information===

1. Implementation support material [Discussion deferred to 2008-09-02 teleconference]

How to make it easily available for developers
Specialized part of the wiki ordered by domain and profile? (e.g. the Implementation section of the Wiki)
Suggestion from ITI Tech to facilitate access to support material for developers (WSDLs, schemas, examples). Example at ftp:/ftp.ihe.net/TF_Support_Material
Review updated implementation templates and domain implementation guide links under Implementation Guidance

2. Profile descriptions for ISO publication

ISO documents to be presented at meeting in Turkey in mid-October
Board to approve list of active Domains
Short descriptions for Trial Implementation and Final Text profiles in each active domain need to be completed
Add creation of brief description to process for publication of profile supplements
Action Item: Secretary to review current list of profiles and create list of those needing description documents
Action Item: Domain Tech Cmte chairs to update profiles as needed by Oct. 1

3. Review domain tool kit links. [Discussion deferred to 2008-09-02 teleconference]

4. Recruitment message for clinicians to participate in Domain Committees [Discussion deferred to 2008-09-02 teleconference]

5. Process refinements to encourage and facilitate clinical participation [Discussion deferred to 2008-09-02 teleconference]

Governance Implementation

1) Vote on proposal to change the way the pluses are used in rosters for voting purposes.

Example http://wiki.ihe.net/index.php?title=ITI_Technical_Committee_Roster

2) IHE Membership Requirements

Review of requirements
Schedule update of rosters
- All members of rosters should now be representing an IHE Member Organization
- IHE Membership went live in January. We've allowed a 6 month grace period.
- Suggested Action: Each Committee Secretary to update roster for next meeting and work with cochairs to remind/encourage laggard members.

Next steps and New Actions Items

Next Tcon: 2008-09-02, 10:00-11:30am CDT
- Action Item: Expand future tcons to 90 minutes to accommodate agenda

Domain Coordination Committee