Difference between revisions of "IHE Domain Coordination Committee 2008-08-19 Teleconference Minutes"

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===General Committee Business===
 
===General Committee Business===
−
1. Roll Call
+
1. Approval of Minutes
 +
:* [[IHE Domain Coordination Committee 2008-08-04 Teleconference Minutes| 2008-08-04 Minutes]]
 +
::* Add detail of committee membership to attendees
 +
::* Minutes approved (two abstentions)
  
−
2. Approval of Minutes
+
2. Schedule [[Domain Coord - Future Agenda Topics| Future Agenda Topics]] for upcoming meetings.
−
:* [[IHE Domain Coordination Committee 2008-08-04 Teleconference Minutes| 2008-08-04 Minutes]]  
+
:* Topics list reviewed and updated
  
−
3. Schedule [[Domain Coord - Future Agenda Topics| Future Agenda Topics]] for upcoming meetings.
+
3. Review [[Domain Coordination Committee Action Item List|previous action items]]
 +
:* Secretary to develop template for Domain Board reports
  
−
4. Review [[Domain Coordination Committee Action Item List|previous action items]]
+
===[[Domain Communication|Domain Coordination Checkpoint]] Announcements===
−
 
 
−
===[[Domain Communication|Domain Coordination Checkpoints]]===
 
  
 
* RAD
 
* RAD
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* LAB
 
* LAB
−
** Publication as Final Text (rev. 2.1)
+
** Publication of TF as Final Text (rev. 2.1) completed Aug. 11
−
** Laboratory Testing Workflow (LTW), Laboratory Device Automation (LDA), Laboratory Point Of Care Testing (LPOCT), Laboratory Code Set Distribution (LCSD), Laboratory Specimen Barcode Labeling (LBL) and Sharing Laboratory Reports (XD-LAB)
+
** Profiles included:
 +
*** Laboratory Testing Workflow (LTW)
 +
*** Laboratory Device Automation (LDA)
 +
*** Laboratory Point Of Care Testing (LPOCT)
 +
*** Laboratory Code Set Distribution (LCSD)
 +
*** Laboratory Specimen Barcode Labeling (LBL)
 +
*** Sharing Laboratory Reports (XD-LAB)
 +
** '''Action: Lab Co-chairs''' will backfill [[Final Text Process|Final Text Evaluations]]
  
 
* ITI
 
* ITI
−
** Call for proposals issued in July; due by Sept. 26
+
** Call for Proposals
 +
*** '''Due: Sept. 26''' (issued in July)
 
** Next meeting in Paris, Oct. 16-17
 
** Next meeting in Paris, Oct. 16-17
 
** Webinars Sept. 29 - Oct. 10 to cover each profile proposal and streamline meeting in discussion
 
** Webinars Sept. 29 - Oct. 10 to cover each profile proposal and streamline meeting in discussion
  
 
* QRPH
 
* QRPH
−
** Off-cycle profile (Drug Safety for Reporting of Adverse Events) to be published for public comment; comments due Sept. 30: to be included in current Connectathon Cycle (in New Directions area?)
+
** Opening Public Comment: Drug Safety for Reporting of Adverse Events
 +
*** '''Comments Due Sept. 30'''
 +
*** Off-cycle profile; Hope to include in current Connectathon Cycle (in New Directions area?)
  
 
===Domain Coordination Issues===
 
===Domain Coordination Issues===
 
1. Domain Timeline Coordination  
 
1. Domain Timeline Coordination  
 
:* Review [[Domain Milestones|2008-2009 timelines]]
 
:* Review [[Domain Milestones|2008-2009 timelines]]
−
::* '''Action Item:''' Secretariat to send reminder to outstanding domains to enter their milestone dates
+
::* '''Action: Secretariat''' to send reminder to outstanding domains to enter their milestone dates
−
::* '''Action Item:''' Add column to table for estimated number of supplements
+
::* '''Action: Kevin''' to add column to table for estimated number of supplements
  
 
2. Committee Quorums
 
2. Committee Quorums
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:* Is it an issue if a committee consistently fails to reach quorum
 
:* Is it an issue if a committee consistently fails to reach quorum
 
:* Is there a mimimum acceptable quorum for a committee?  1? 2? 3? 4?
 
:* Is there a mimimum acceptable quorum for a committee?  1? 2? 3? 4?
−
::* Action Item: Set floor of five voting members for committee to be active (quorum minimum is 3)
+
::* '''Consensus''': Set floor of five voting members for committee to be active (quorum minimum is 3)
−
::* Action Item: (Committee Secretaries) Establish procedure for when committees fall below minimum
+
::* '''Action: Committee Secretaries''' to Establish procedure for when committees fall below minimum
−
::* Action Item: Committee Secretary Update Meeting
+
::* '''Action: Secretariat''' to schedule Committee Secretary Update Meeting
  
−
3. R2 optionality definition document review
+
3. R2 optionality definition [ftp://ftp.ihe.net/CoChairs/IHE_Optionality_Codes_R2_RE.doc document review]
 
:* ITI, PCC, Rad and Lab definitions of R2 are all similar to HL7 RE (required, empty)
 
:* ITI, PCC, Rad and Lab definitions of R2 are all similar to HL7 RE (required, empty)
−
:: * ITI, Rad: R2=Required if know, must be able to capture and transmit
+
::* ITI, Rad: R2=Required if know, must be able to capture and transmit
−
:: * PCC: R2=Required if known, not required to capture (system-by-system differences)
+
::* PCC: R2=Required if known, not required to capture (system-by-system differences)
−
:: * Lab: RE=R2, similar to interpretation used by ITI, Rad; harmonize on single designation?
+
::* Lab: RE=R2, similar to interpretation used by ITI, Rad; harmonize on single designation?
−
:: * PCC will align its definition of R2 with usage by ITI, Rad
+
::* PCC will align its definition of R2 with usage by ITI, Rad
−
:: * PCC will develop separate optionality designation (R3?): if you capture, you must send, but you are not required to capture
+
::* PCC will develop separate optionality designation (R3?): if you capture, you must send, but you are not required to capture
−
:: * R2 derived from DICOM Type 2, but coinage of IHE; continue to use for DICOM designation
+
::* R2 derived from DICOM Type 2, but coinage of IHE; continue to use for DICOM designation
−
:: * RE to be used for 2.x HL7 message profiling
+
::* RE to be used for 2.x HL7 message profiling
−
:: * General principle: document requirements in syntax of underlying standard
+
::* '''General principle''': document requirements in syntax of underlying standard
−
:: * '''Action Item:''' Keith Boone to draft definition of RE as possible replacement for R2; based on Lab definition of RE?
+
::* '''Action: Keith Boone''' to draft definition of RE as possible replacement for R2; based on Lab definition of RE?
−
:: * '''Action Item:''' Lab, Rad, PCD, ITI and PCC Tech Cmtes to review definition and agree on how and when to use
+
::* '''Action: Lab, Rad, PCD, ITI and PCC Tech Cmtes''' to review definition and agree on how and when to use
 +
::* [ftp://ftp.ihe.net/CoChairs/guidelines/IHE_Optionality_Codes_R2_RE.doc Document compiling language on R2 and RE from ITI, PCC, Lab and Rad TFs]
  
 
4. PCC APR Profile Dependencies and Content Profile Compliance [Discussion deferred to 2008-09-02 Teleconference]
 
4. PCC APR Profile Dependencies and Content Profile Compliance [Discussion deferred to 2008-09-02 Teleconference]
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===Documentation, Websites and Public Information===
 
===Documentation, Websites and Public Information===
  
−
1. Implementation support material
+
1. Implementation support material [Discussion deferred to 2008-09-02 teleconference]
 
:* How to make it easily available for developers
 
:* How to make it easily available for developers
 
:* Specialized part of the wiki ordered by domain and profile? (e.g. the [[Implementation]] section of the Wiki)
 
:* Specialized part of the wiki ordered by domain and profile? (e.g. the [[Implementation]] section of the Wiki)
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:* Review updated implementation templates and domain implementation guide links under Implementation Guidance
 
:* Review updated implementation templates and domain implementation guide links under Implementation Guidance
  
−
2. Review domain tool kits links.
+
2. Profile descriptions for ISO publication
 +
:* ISO documents to be presented at meeting in Turkey in mid-October
 +
:* Board to approve list of active Domains
 +
:* Short descriptions for Trial Implementation and Final Text profiles in each active domain need to be completed
 +
:* Add creation of brief description to process for publication of profile supplements
 +
:* '''Action: Secretary''' to review current list of profiles and create list of those needing description documents
 +
:* '''Action: Domain Tech Cmte chairs''' to update profiles as needed by Oct. 1
 +
'''
 +
 
 +
3. Review domain tool kit links. [Discussion deferred to 2008-09-02 teleconference]
  
−
3. Recruitment message for clinicians to participate in Domain Committees
+
4. Recruitment message for clinicians to participate in Domain Committees [Discussion deferred to 2008-09-02 teleconference]
  
−
4. Process refinements to encourage and facilitate clinical participation
+
5. Process refinements to encourage and facilitate clinical participation [Discussion deferred to 2008-09-02 teleconference]
  
 
===Governance Implementation===
 
===Governance Implementation===
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===Next steps and New Actions Items===
 
===Next steps and New Actions Items===
  
−
* Next Tcon: 2008-09-02
+
* Next Tcon: 2008-09-02, 10:00-11:30am CDT
−
** Action Item: Expand future tcons to 90 minutes to accommodate agenda
+
** '''Action: Secretariat''' to expand future tcons to 90 minutes to accommodate agenda
  
  

Latest revision as of 22:30, 1 September 2008

Attendees

  • Keith Boone - PCC Tech
  • Jason Colquitt - QRPH Tech
  • Bruce Curran - RO Tech
  • John Donnelly - PCC Plan
  • Floyd Eisenberg, MD - QRPH Tech
  • Ken Fuchs - PCD Tech
  • Chris Lindop - Rad Plan
  • Manuel Metz - ITI Tech
  • Michael Nusbaum - ITI Plan
  • Kevin O'Donnell - Rad Plan
  • Charles Parisot - ITI Plan
  • Michael Schmidt - Eye Care Tech
  • Tone Southerland - PCC Tech (guest)
  • Steve Moore - Technical Management Group
  • Chris Carr - RSNA Staff
  • Didi Davis - HIMSS Staff
  • Nichole Drye-Mayo - RSNA Staff
  • Joan McMillen - RSNA Staff
  • Lisa Spellman - HIMSS Staff

Minutes

General Committee Business

1. Approval of Minutes

  • Add detail of committee membership to attendees
  • Minutes approved (two abstentions)

2. Schedule Future Agenda Topics for upcoming meetings.

  • Topics list reviewed and updated

3. Review previous action items

  • Secretary to develop template for Domain Board reports

Domain Coordination Checkpoint Announcements

  • LAB
    • Publication of TF as Final Text (rev. 2.1) completed Aug. 11
    • Profiles included:
      • Laboratory Testing Workflow (LTW)
      • Laboratory Device Automation (LDA)
      • Laboratory Point Of Care Testing (LPOCT)
      • Laboratory Code Set Distribution (LCSD)
      • Laboratory Specimen Barcode Labeling (LBL)
      • Sharing Laboratory Reports (XD-LAB)
    • Action: Lab Co-chairs will backfill Final Text Evaluations
  • ITI
    • Call for Proposals
      • Due: Sept. 26 (issued in July)
    • Next meeting in Paris, Oct. 16-17
    • Webinars Sept. 29 - Oct. 10 to cover each profile proposal and streamline meeting in discussion
  • QRPH
    • Opening Public Comment: Drug Safety for Reporting of Adverse Events
      • Comments Due Sept. 30
      • Off-cycle profile; Hope to include in current Connectathon Cycle (in New Directions area?)

Domain Coordination Issues

1. Domain Timeline Coordination

  • Action: Secretariat to send reminder to outstanding domains to enter their milestone dates
  • Action: Kevin to add column to table for estimated number of supplements

2. Committee Quorums

  • Discussion prior to potentially bumping to IHE Board
  • Confirm secretariat responsibility for monitoring/recording quorum
  • Is it an issue if a committee consistently fails to reach quorum
  • Is there a mimimum acceptable quorum for a committee? 1? 2? 3? 4?
  • Consensus: Set floor of five voting members for committee to be active (quorum minimum is 3)
  • Action: Committee Secretaries to Establish procedure for when committees fall below minimum
  • Action: Secretariat to schedule Committee Secretary Update Meeting

3. R2 optionality definition document review

  • ITI, PCC, Rad and Lab definitions of R2 are all similar to HL7 RE (required, empty)
  • ITI, Rad: R2=Required if know, must be able to capture and transmit
  • PCC: R2=Required if known, not required to capture (system-by-system differences)
  • Lab: RE=R2, similar to interpretation used by ITI, Rad; harmonize on single designation?
  • PCC will align its definition of R2 with usage by ITI, Rad
  • PCC will develop separate optionality designation (R3?): if you capture, you must send, but you are not required to capture
  • R2 derived from DICOM Type 2, but coinage of IHE; continue to use for DICOM designation
  • RE to be used for 2.x HL7 message profiling
  • General principle: document requirements in syntax of underlying standard
  • Action: Keith Boone to draft definition of RE as possible replacement for R2; based on Lab definition of RE?
  • Action: Lab, Rad, PCD, ITI and PCC Tech Cmtes to review definition and agree on how and when to use
  • Document compiling language on R2 and RE from ITI, PCC, Lab and Rad TFs

4. PCC APR Profile Dependencies and Content Profile Compliance [Discussion deferred to 2008-09-02 Teleconference]

5. TF Publication Process Guidelines [Discussion deferred to 2008-09-02 Teleconference]

6. HL7 Review Task Force [Discussion deferred to 2008-09-02 Teleconference]

Documentation, Websites and Public Information

1. Implementation support material [Discussion deferred to 2008-09-02 teleconference]

  • How to make it easily available for developers
  • Specialized part of the wiki ordered by domain and profile? (e.g. the Implementation section of the Wiki)
  • Suggestion from ITI Tech to facilitate access to support material for developers (WSDLs, schemas, examples). Example at ftp:/ftp.ihe.net/TF_Support_Material
  • Review updated implementation templates and domain implementation guide links under Implementation Guidance

2. Profile descriptions for ISO publication

  • ISO documents to be presented at meeting in Turkey in mid-October
  • Board to approve list of active Domains
  • Short descriptions for Trial Implementation and Final Text profiles in each active domain need to be completed
  • Add creation of brief description to process for publication of profile supplements
  • Action: Secretary to review current list of profiles and create list of those needing description documents
  • Action: Domain Tech Cmte chairs to update profiles as needed by Oct. 1

3. Review domain tool kit links. [Discussion deferred to 2008-09-02 teleconference]

4. Recruitment message for clinicians to participate in Domain Committees [Discussion deferred to 2008-09-02 teleconference]

5. Process refinements to encourage and facilitate clinical participation [Discussion deferred to 2008-09-02 teleconference]

Governance Implementation

1) Vote on proposal to change the way the pluses are used in rosters for voting purposes.

Example http://wiki.ihe.net/index.php?title=ITI_Technical_Committee_Roster

2) IHE Membership Requirements

  • Review of requirements
  • Schedule update of rosters
    • All members of rosters should now be representing an IHE Member Organization
    • IHE Membership went live in January. We've allowed a 6 month grace period.
    • Suggested Action: Each Committee Secretary to update roster for next meeting and work with cochairs to remind/encourage laggard members.

Next steps and New Actions Items

  • Next Tcon: 2008-09-02, 10:00-11:30am CDT
    • Action: Secretariat to expand future tcons to 90 minutes to accommodate agenda


Domain Coordination Committee

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