GDC Minutes 2020-09-02

Welcome

• Meeting Recording Link (to be inserted)

• Participants

• Jürgen Brandstätter
• Stephane Spahni
• Peter MacIsaac
• Tie Tjee
• Sungkee Lee
• Vince McCauley

• Approval of agenda

• Approved

National Deployment Committees

• Board reports and status updates
• New Reports

• None

• Upcoming reports

• IHE Germany pending
• IHE Suisse is in preparation, will be ready in 2 weeks latest

• Comments to spreadsheet

• Participants ask: What means "not current" in column "Membership status"?

• Action item: Clarification of what means "not current" in column "Membership status"? (Jamie)

• IHE Belgium contacts:

• Pieter Devolder (pieter.devolder@uzgent.be)
• Karlien Erauw (karlien.erauw@agoria.be)
• Action item: Update contacts of IHE Belgium (Jamie)

• IHE Luxembourg contacts:

• Daisy Smet (daisy.smet@agence-esante.lu)
• Hervé Barge (herve.barge@agence-esante.lu)
• Action item: Update contacts of IHE Luxembourg, check and clarify approval status (Jamie)

IHE World Summit 2020

• Status update (Jürgen)

• 3 options at the moment:

• Hold F2F (provided that IHE EU Connectathon takes place F2F)

• Very insecure at the moment, travel restrictions present and probably getting worse

• Turn into virtual

• We are missing the "social" factor

• Postpone to next IHE EU Connectathon in June 2021, Czech Republic

• Simply move "as it is" into next year, after COVID has hopefully relaxed

• Opinions:

• Stephane: Postpone, pessimistic that Connectathon takes place F2F, virtual: a lot of effort, but no social part
• Peter: There are possibilities to have events virtually with some kind of socializing factor. Needs appropriate tools, e.g. Hopin Platform, includes social networking features

• Would require to restructure the program, separate it in smaller chunks

• Sungkee: Postpone, virtual is not productive, social networking is the most important factor at the World Summit
• Tie: Combination F2F plus possibility for virtual dialin (speakers and audience)
• Jürgen: Postpone, wait for HIMSS and RSNA virtual events feedback and learnings, apply those on Virtual World Summit, if F2F in Czech is still not possible

Joint IHE/HL7 AsiaPac summit, Singapore

• Status

• HIMSS Apac is going virtual -> no F2F possible
• No program planning was done
• Consequence: Joint IHE/HL7 is canceled for now, do another attempt next year

Engagement of Deployment Committees

• Discussion

• Sharpening the role and purpose of Deployment Committees

• Last discussion: Upgrade the governance document, not sure, if hard constraints can be applied, but at least some more guidance, what we expect from a Deployment Committee
• Next steps

• Schedule that work-item for later to not overload the group, the other work-items are more important

• Activity measurements (affects fees, reporting, ...)?

• Last discussion: IHE Europe is working on a concept for this -> Status?
• Status: Statutes and Internal rules for a "active/passive" concept of Deployment Committees almost final

• After finalization of IHE Europe per-work, results brought to this group as base for staring the work-item

• How can we support national Deployment Committees?

• Last discussion: "good experiences" is an important way to support, develop a guideline of success factors
• Input of IHE UK: Any help regarding getting membership

• e.g., by setting up work-items/activities/etc. on International level, which are "so interesting" for countries, to that they can use it to advertise local membership
• IHE Europe is currently investigating that on the example of IHE UK

• Next steps

• After finalization of IHE Europe per-work, results brought to this group as base for staring the work-item

• Interesting presentations could be included in the agenda on a regular basis

• Last discussion: "US/Asia/Europe slots" for such presentations of "interesting topic of the country" (maybe 3/6 times a year)

• Expected result: more participation in GDC calls

• Next steps

• Motion: This concept will be executed and the work-item being started

• Process: Call for presentations to DCs -> make long-term presentation schedule -> do proper advertising and invite (also board)

• Decision: The present group approves the motion

• General to work-items

• Action item: Confirmation of work-item approvals with whole GDC committee by email (Jürgen)

Any other business

• Informational IHE Australia: had started informal talks with HL7 New Zealand on the topic of "potential value of IHE in New Zealand"
• Informational IHE Netherlands:

• 1) NICTIZ has started talks with IHE Netherlands on a higher level
• 2) "Implementation Guideline" document on Oncology published by IHE together with healthcare professionals, HL7, and others

Next meeting

• Wednesday, October 7, 6:00-7:00 PM CT (US / Asia friendly time)

Global Deployment Coordination Committee