GDC Minutes 2019-04-24

Welcome

• Participants

• Jürgen Brandstätter
• Stephane Spahni
• Karlien Erauw
• Paul Whitehead
• Lapo Bertini
• Bruno Laffin
• Steve Nichols
• Claudio Saccavini
• Samrend Saboor

• Approval of agenda

• Approved

IHE World Summit 2020 Concept Planning

• Planning Google doc

• IHE World Summit 2020

• Discussion

• Naming of event

• Jürgen Brandstätter: The naming designed in the first call ("IHE World Summit featuring IHE Europe Symposium") shall reflect that it is an international event, while at the same time preserve the brand "IHE Europe Symposium"
• Lapo Bertini: Would prefer reverse order ("IHE Europe Symposium featuring IHE World Summit"), because EU is taking all the risk

• Jürgen Brandstätter replies that the reverse order is not appropriate and not according to the premise, this working group shall prepare the proposal. Also EU takes all the benefits, not only the risks

• Calculation

• Jürgen Brandstätter: The price levels developed in the first meeting were based on the pricing of the IHE Symposium of 2018, which was 200 € for a one-day event

• -> about the double of that price was assumed for the designed 2-day event

• Samrend Saboor: the assumption of 150 participants might be realistic, but that the calculation should rather work with the lowest assumed participation

• -> the numbers were lowered from 150 participants to 100
• As a consequence the travel budget had to be lowered to 4000 € to get a zero balance

• Lapo Bertini: the presented pricing is much too high and should be based on an analysis of price levels of similar events. This event shall be seen as a "product", for which the market price has to be determined by a market survey (how much are people willing to pay for this)

• -> the pricing was lowered to 290 / 190 / 50 € (about the price level of this years symposium)
• As a consequence the balance gets negative by 12k EUE
• The group saw no chance to reduce costs sufficientlyn to get the balance to zero

• Even the travel budget has to remain, because we would be too limited in getting international keynote speakers
• -> Sponsorship would be needed

• Jürgen Brandstätter: The issues with the calculation are not related to the fact that we are discussing an "IHE World Summit". We are in fact discussing a financial problem which would be the same (if not even worse) if we would just prepare an IHE EU Symposium

• If IHE EU deems the financial risk too high, HIMSS would be the other option to group the IHE World Summit with

• The discussion had to be interrupted due to the end of the meeting

• Decisions

• Due to time, no solution for the negative balance in the calculation could be found
• Decision: This outcome will be presented as given to the IHE EU SC on May 2nd for open discussion and decision

• A quick market survey for price levels of compareable events will be researched as supporting material

Next meeting

• No furhter meeting before the SC call at May 2nd

Global Deployment Coordination Committee