GDC Minutes 2016-04-18

Welcome

• Participants

• Jürgen Brandstätter
• David Mendelson
• Stephane Spahni
• Jamie Kontos
• Lapo Bertini
• Mike Nusbaum
• Chris Carr
• Loida Lleonart (HIMSS Europe)

• Approval of agenda

• Approved

Report on e-HealthWeek program planning

• by Jürgen/Loida
• Hotel availability: Can room reservation and special rate be extend to (a) include World Summit (from 6th on) or (b) include World Summit + IHE Retreat (from 4th on)

• Check in progress (Loida)

• Mike has negotiated with hotel agency and got it confirmed
• Action item: Deadline set to Wednesday, make a deal for all of us, send contact for doing reservations (Loida)

WS Program planning - current status

• IHEWorldSummit-FinalProgram v3

• This program is published and synchronized with eHW schedule

• Issues

• Opening reception on second day: Possible extension: Answer: No, still at 18-17 (which means, IHE WS audience my attend the last 30min)

• Business rules for flyer going into the bag of conference material:

• Direct IHE International business: YES

• e.g. Conformatiy Assessment, Connectathons general information, etc.

• Other IHE business

• Connectathons: particular instances (EU, US, ...): NO
• Particular DC business: NO (except the one DC of the country the summit takes place)

• Others (company information, liaisions, etc.)

• Requires sponsoring according to HIMSS sponsoring concept

• Decision: Business rules approved

• IHE Academy

• 100% daughter of IHE-NL, IHE-NL has helped us a lot during organizing
• Decision: According to business rules the can put a flyer into the bag

• COCIR

• Postponed to next call

Registration status

• Current registrations

• Speakers

• 5 speakers registered
• 4 invited
• Both US/EU keynote speakers have been started to register

• Participants

• 30 participants registered for summit
• 21 of them are also joining eHW
• 12 of them are joining the WS reception

• Registrations for eHW

• About 250

WS Panel recruitment

• Discussion and synchronization about panelists

• Review of panelists intended and confirmed so far (All)

• Panel 1: Charles

• Steve Posnak shall be invited. Not decided if for panel 1 or 2

• Panel 2: Elliot

• South Africa panelists will be reminded in the next days (Lapo)

• Panel 3: Christian

• Skipped

• Panel 4: Jürgen

• US/Kaiser Permanente (Jamie Ferguson, confirmed), AUS (Vincent McCauley, confirmation in progress), Korea (declined), NL (searching for speaker), F (no information yet), UK (no answer yet)

• Panel 5: Chris

• Powerpoints: Joyce Sensmeier and John Donelly, + 3 vendors completed CA with floating mic

• Panel 6: Didi

• AHIMA (Deborah Green, confirmed), PHCA (Patricia, no information)

WS Marketing

• Synchronizing and Todos

• IHE-EU MarCom has created a flyer for the summit

• World Summit Flyer
• Action item: Send out flyer to Deployment Committees (Jamie)

• HIMSS Europe asked us to link to eHW on

• IHE International Website

• Promoting of eHW is part of the deal with HIMSS
• Action item: Do promotion on IHE International Website to WS and eHW asap (Chris) (Jamie will remind Chris)

• IHE Europe Website

• IHE Europe has no obligation to do promotion on eHW
• Action item: IHE-EU will discuss that on tomorrow's Executive Meeting (Jürgen)

• Promotion of IHE Interoperability Showcase taking place within eHW

• Organized by IHE-NL (Tie Tjee)
• Drafts a promotional message right now
• Question: Can we promote this Interop Showcase on our channel (IHE News, IHE-EU Pulse)?

• Decision: Approved

• Action item: Review Tie's message draft

• Conference material (bags, badges, etc.)

• HIMSS will take care on that
• Action item: Send drafts of layout next week (Loida)

• Media, Press, Social Media

• Does HIMSS have a concept on that?

• Loida: Media has free registration to event, a press room is present, press is informed about the programme
• Action item: Check if optional events (such as WS) are included (Loida)

• Further elaboration on a "Marketing call"

Any other business

• None

Next meeting

• Program Planning call: May 3, 10am - 11am CT
• Marketing call: April 28, 9:30am - 10:30am CT

Global Deployment Coordination Committee