GDC Minutes 2015-07-14

Welcome

• Participants

• Jürgen Brandstätter
• Mike Nusbaum
• Jamie Kontos
• Nichole Drye-Mayo
• Evert Sanders
• Joan McMillen
• Harm-Jan Wessels
• Chris Carr
• Stephane Spahni
• Charles Parisot
• Lapo Bertini

• Review and Approve Agenda

• Approved

Strategic questions (Continued)

• How does it fit to CATs, HIMSS or other regional IHE events?

• Basic decision between two variants:

• Variant 1: Single (global) WS per year, hosted by a region responsible for 2/3 of the audience and a program which is principally global but with some regional hot-spots, with a single global organization team

• Supporters: Charles, Jürgen, Mike, Stephane, Harm-Jan, Chris, Evert, Joyce, Lapo, Joan

• Variant 2: Several (regional) WS per year, each hosted by a region with a regional program and different organizational teams (e.g. combined with regional CATs, etc.)

• Supporters: -

• Comments:

• Stephane: Doing the WS combined with a non-IHE event (e.g. eHealth Week, etc.) we could draw additional audience to IHE
• Harm-Jan: Agrees, bigger surrounding events (e.g. HIMSS, RSNA) are not preferred, because competition of the surrounding non-IHE event program with the WS program is a problem. Board meetings should be combined also to the WS to generate synergy.
• Chris: More than 1 WS per year is too much. Associating with CATs should be kept definitely as an option, also to increase global attendance at a CAT. Agrees to Harm-Jan that bigger surrounding non-IHE events are a problem.

• Decision: Variant 1

• What purpose and character should it have to make sense?

• Not discussed

• Possible dates/locations?

• Opportunity 1: eHealth week in Amsterdam http://www.ehealthweek.org

• Report of offline possibility check

• HIMSS is coordinating of the program planning for the e-Health week, which has several stakeholders: EC, Dutch government, WoHIT, etc.

• Sean Roberts is the right contact for this check. He routed us to his team members for working this out

• Principally we were received friendly as a good enrichment of the e-Health week program
• All variants are possible:

• (1) Tightly coupled: embedded in e-Health week as own track during the period the e-Health week takes place
• (2) Loosely coupled: before or after, etc.

• Currently check, if meeting room is available
• Pricing: All possible: bundled pricing, separate pricing
• Principall decision of GDC community needed, followed by detailed negotiations

• Discussion

• Joyce: Will be included in all communication to this topic to support within HIMSS
• Question: Tightly or loosely coupled

• Stephane: Tightly coupled has the advantage to draw "foreign" people to IHE
• Mike: Agrees, but pricing must include a reduced fee for "WS only"
• Charles: Possible "program competition" is depending on the length of the WS. Especially between 8-10 conflicts are easily possible.

• Decided preferences

• WS length: 1,5 days

• Decisions

• The group empowers the provisional working team (Evert, Jürgen, Mike, Joyce, + open for others) with evaluating options and coming back with recommendations

• Overlapping / Partial overlapping / Decoupled
• Pricing options
• Financial risks

Conclusion

• Decisions:

• 1) Continuation of World Summit concept: Single (global) WS per year, hosted by a region responsible for 2/3 of the audience and a program which is principally global but with some regional hot-spots, with a single global organization team
• 2) Provisional working team continues to investigate e-Health week as candidate for WS 2016

Next Meeting

• This discussion continues at: will be called in by the provisional working team

Global Deployment Coordination Committee