GDC Minutes 2015-06-30
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Welcome
- Participants
- Jürgen Brandstätter
- Mike Nusbaum
- Lapo Bertini
- Jamie Kontos
- Nichole Drye-Mayo
- Evert Sanders
- Joan McMillen
- Karima Bourquard
- Harm-Jan Wessels
- Chris Carr
- Attila Farkas
- Stephane Spahni
- Lynne Zucker
- Charles Parisot
- Review and Approve Agenda
- Approved
World Summit Status Quo
- Mission
- The World Summit could be the one “truly international” IHE event to give IHE an international touching base.
- A spot to "meet" and "feel" IHE
- Bring people together and create communication
- Among IHE Deployment Committees
- Between IHE people and IHE-interested parties (gov, projects, ...)
- Demonstrate the "excellence" of IHE
- Raise the image and reputation of IHE
- Celebrate ourselves
- Let participants from Deployment Committees feel as an "IHE Family"
- Strategy to fulfill the mission
- Provide a high-class program, venue and atmosphere
- Not "Working Group Meeting" character
- To attract high-class speakers, IHE champions and audience
- Past events
- Successfully held in Istanbul 2013
- Two times cancelled in 2014 (Orlando, Chicago)
- Skipped for 2015
- Next time 2016?
- Event concept (in Istanbul)
- Key notes held by IHE Internals + Panel sessions to certain topics + Social events included (even hotel booking)
- Advantages:
- Panellists were recruited out of participants -> no additional costs, no blocking because of waiting for speaker confirmation
- People felt convenient and not just as listener but a kind of "active part of the community" -> teambuilding factor ("we are IHE family")
- Lessons learned
- Start to plan and announce early
- Having good marketing and communication
- Liaison organizations must be used for marketing (HL7, ISO, ...)
- For cost coverage: 70% of the audience must be activated by the region, rest can be filled international
- Deployment Committees must be strongly enchoraged to activate their members
- IHE people have to be treated same as external participants (no bonus for the "own" event)
- Organizing team must be solid, champion needed to lead!
- A lot of work -> financing concept is needed
Strategic questions
- Do we need such an event?
- Principally yes
- How does it fit to CATs, HIMSS or other regional IHE events?
- Jürgen: The WS could as well be an additional "branch" of a CAT (in US, EU, etc.)
- Mike: CATs are different to the WS. They are too regional. WS should be "international".
- Harm-Jan: Should be international
- Jürgen: Should be international and not dependend on a CAT (could be grouped, but doesn't have to)
- Lynne: Advantage that there are already a lot of people at a CAT. A lot of synergy already in place. WS could be another surrounding event.
- Chris: Copies Lynne
- Karima: Decision depends on the WS objectives
- Charles: WS objective is also to attract people around the world who do not know how to engage IHE. Internal meetings are not suitable for that purpose.
- Evert: Grouping with e-Health Week in Amsterdam is a proposal for the WS
- Stephane: Linking with a CAT does not target the same people
- Chris: Local stakeholders are most important (they have to bear the 70% participation), so local audience is anyway the most
- Karima: WS workshops seem not so different to CAT workshops. New people should be attracted.
- Jürgen: By going to local WSes combined with CATs we lose the WS as a top-level IHE hot-spot. Organization would fall into local responsibilities (IHE USA, IHE EU, etc.)
- What purpose and character should it have to make sense?
- Harm-Jan: Raise participation by: WS could be grouped with IHE International group meetings, Should be a forum for recognition of IHE, should have an overarching theme (maybe fitting to the liaison event)
- Stephane: Could also be grouped with an external meeting to gain participation
- Charles: Objects, because the WS is already 2-3 days + the other events = too long time span
- External grouping only makes sense, if parallel (to share costs, synergy in organizing)
- Possible dates/locations?
- Which region (Europe, US, Asia, ...)?
- Opportunity 1: eHealth week in Amsterdam http://www.ehealthweek.org
- Jun 8-10, 2016 (Wed-Fri) -> we could place it Mon/Tue
- Q: Other surrounding events conflicting?
- Evert: e-Health Week in Amsterdam is organized by Dutch gov. Could be asked for IHE participation.
- Charles: e-Health Week is divided into two parts: one gov + EU Commission driven the other one congress-commercial-style
- Mike: Incorporation within e-Health week is ok as long as we stay cost-neutral
Todo
- Evert: Checks the possibilities to incorporate within e-Health week
- TCon with Nictiz will be organized to clarify next week
- Evert, Nictiz, Jürgen, Mike, Harm-Jan
Conclusion
- Question if international or local is not clearly answered
- e-Health Week Amsterdam 2016 is a good option
Next Meeting
- This discussion continues at: Jul 14, 2016, 9am - 10am