GDC Minutes 2015-06-30

Welcome

• Participants

• Jürgen Brandstätter
• Mike Nusbaum
• Lapo Bertini
• Jamie Kontos
• Nichole Drye-Mayo
• Evert Sanders
• Joan McMillen
• Karima Bourquard
• Harm-Jan Wessels
• Chris Carr
• Attila Farkas
• Stephane Spahni
• Lynne Zucker
• Charles Parisot

• Review and Approve Agenda

• Approved

World Summit Status Quo

• Mission

• The World Summit could be the one “truly international” IHE event to give IHE an international touching base.
• A spot to "meet" and "feel" IHE
• Bring people together and create communication

• Among IHE Deployment Committees
• Between IHE people and IHE-interested parties (gov, projects, ...)

• Demonstrate the "excellence" of IHE

• Raise the image and reputation of IHE
• Celebrate ourselves
• Let participants from Deployment Committees feel as an "IHE Family"

• Strategy to fulfill the mission

• Provide a high-class program, venue and atmosphere

• Not "Working Group Meeting" character

• To attract high-class speakers, IHE champions and audience

• Past events

• Successfully held in Istanbul 2013
• Two times cancelled in 2014 (Orlando, Chicago)
• Skipped for 2015
• Next time 2016?

• Event concept (in Istanbul)

• Key notes held by IHE Internals + Panel sessions to certain topics + Social events included (even hotel booking)

• Advantages:

• Panellists were recruited out of participants -> no additional costs, no blocking because of waiting for speaker confirmation
• People felt convenient and not just as listener but a kind of "active part of the community" -> teambuilding factor ("we are IHE family")

• Lessons learned

• Start to plan and announce early
• Having good marketing and communication

• Liaison organizations must be used for marketing (HL7, ISO, ...)

• For cost coverage: 70% of the audience must be activated by the region, rest can be filled international
• Deployment Committees must be strongly enchoraged to activate their members
• IHE people have to be treated same as external participants (no bonus for the "own" event)
• Organizing team must be solid, champion needed to lead!

• A lot of work -> financing concept is needed

Strategic questions

• Do we need such an event?

• Principally yes

• How does it fit to CATs, HIMSS or other regional IHE events?

• Jürgen: The WS could as well be an additional "branch" of a CAT (in US, EU, etc.)
• Mike: CATs are different to the WS. They are too regional. WS should be "international".
• Harm-Jan: Should be international
• Jürgen: Should be international and not dependend on a CAT (could be grouped, but doesn't have to)
• Lynne: Advantage that there are already a lot of people at a CAT. A lot of synergy already in place. WS could be another surrounding event.
• Chris: Copies Lynne
• Karima: Decision depends on the WS objectives
• Charles: WS objective is also to attract people around the world who do not know how to engage IHE. Internal meetings are not suitable for that purpose.
• Evert: Grouping with e-Health Week in Amsterdam is a proposal for the WS
• Stephane: Linking with a CAT does not target the same people
• Chris: Local stakeholders are most important (they have to bear the 70% participation), so local audience is anyway the most
• Karima: WS workshops seem not so different to CAT workshops. New people should be attracted.
• Jürgen: By going to local WSes combined with CATs we lose the WS as a top-level IHE hot-spot. Organization would fall into local responsibilities (IHE USA, IHE EU, etc.)

• What purpose and character should it have to make sense?

• Harm-Jan: Raise participation by: WS could be grouped with IHE International group meetings, Should be a forum for recognition of IHE, should have an overarching theme (maybe fitting to the liaison event)
• Stephane: Could also be grouped with an external meeting to gain participation

• Charles: Objects, because the WS is already 2-3 days + the other events = too long time span

• External grouping only makes sense, if parallel (to share costs, synergy in organizing)

• Possible dates/locations?

• Which region (Europe, US, Asia, ...)?

• Opportunity 1: eHealth week in Amsterdam http://www.ehealthweek.org

• Jun 8-10, 2016 (Wed-Fri) -> we could place it Mon/Tue
• Q: Other surrounding events conflicting?
• Evert: e-Health Week in Amsterdam is organized by Dutch gov. Could be asked for IHE participation.
• Charles: e-Health Week is divided into two parts: one gov + EU Commission driven the other one congress-commercial-style
• Mike: Incorporation within e-Health week is ok as long as we stay cost-neutral

Todo

• Evert: Checks the possibilities to incorporate within e-Health week

• TCon with Nictiz will be organized to clarify next week

• Evert, Nictiz, Jürgen, Mike, Harm-Jan

Conclusion

• Question if international or local is not clearly answered
• e-Health Week Amsterdam 2016 is a good option

Next Meeting

• This discussion continues at: Jul 14, 2016, 9am - 10am

Global Deployment Coordination Committee