GDC Minutes 2014-04-16

Welcome

• Participants

• Jürgen Brandstätter
• Michael Nusbaum
• Nichole Drye-Mayo
• Joan McMillen
• Chris Carr
• Kevin O'Donnell

• Review and approval of last minutes

• http://wiki.ihe.net/index.php?title=GDC_Minutes_2014-04-02
• No minutes recorded

World Summit 2014

• Logistics

• Status Chicago Hilton and Towers?

• Final contracting?

• Contract is ready to sign, signature expected in the next days

• Reception 12-13?

• Dinner from 6-9 with music in a private area in the same hotel, with access to a life band event later in the night
• Fee will be included in the registration fee

• Calculation of price

• RSNA will provide a calculation

• Still in progress
• Breakeven minimum is set to 60 participants: current price calculated (not final): 700,- $
• Marketing cost will be covered out of marketing budget, will be tried to regain by more participants (beyond threshold) and late-registering with higher rate

• Filming: Filming team shall assemble a promotional video for recap of 2014 and promotion of the next year. Status?

• Must be final before going online with registration

• Program and speakers update

• Program and Speakers Spreadsheet
• Review/extend tab "Speakers"

• Abstracts of panel 1 and 4 still missing

• Operative responsible for keynotes: Chris Carr

• Invite Elliot, David, ONC, WHO

• Announcement plan and schedule

• Save-the-date status?

• Sent at 3/26/2014

• Website - Status?

• URL: http://www.ihe.net/worldsummit
• In progress

• Registration module?

• Draft shown, changes requested, in progress

• Going online checklist:

• Contract with hotel
• Registration module

• Calculation, final price

• Website
• Program

• Keynote topics and speakers not needed, just say "Keynote" - details later
• Panel topics and abstracts

• Announcement planned for Monday, Apr 21
• IMPORTANT: Speakers will get a special link for registering to a special rate

• Panelists: 1/2 price registration
• External keynotes: no price registration
• Panel organizers and internal keynote speakers: full price registration

GDC Governance and Process

• Review updated Roster and distribution list
• Mailings to European Deployment Committees

• Review: Action item: Chris will add Ulrike to the mailing list of GDC

• Done

• Review: Action item: Jürgen will ask for an agenda slot at the IHE EU SC meeting at CAT Vienna to present the GDC

• Done

GDC Strategic Planning Proposal Update

• Review: Draft a letter to nat. deployment committee to invite them

• Not discussed

Next call: April 30th, 2014

Global Deployment Coordination Committee